ADVISOR WORKSHOP FALL 2019

AGENDA Announcement Roles of Advisor Finances Resources Questions

ROLE OF THE ADVISOR Motivate the club Assist in growth and development of leadership Provide continuity and knowledge of University/ASISU operations and policies Signs off on events Attends club meetings and events Guides and directs students, but not run the club

FINANCES C.E.A.S.A.R. Funding * Initial Deposits New Club Funding Matched Funding Incentive Points *Club Efforts Are Supplemented And Rewarded

INITIAL DEPOSIT Subject to funding availability Criteria for receiving funds Must attend Financial Workshop Must attend New Officer Workshop Must host a booth at one Student Organization’s Fair

NEW CLUB FUNDING Clubs are eligible to apply for New Club Funding if they were organized after the Initial Deposit deadline of the previous year Clubs may apply if they were inactive the previous year and did not apply for the Initial Deposit New Club Funding is set at $200 this year

MATCHED FUNDING ASISU will match club fundraising efforts based on ratio determined by Senate Finance Committee Ratio this year is 3:1 $500 max determined for this year

INCENTIVE FUNDING Money “earned” by clubs Each point will be assigned a dollar amount by dividing the Incentive Funding for that semester by the total number of points earned A minimum of 25 points will be required to receive an allocation

INCENTIVE CATEGORIES Club Events Service ASISU and ISU Events ISU Athletics Homecoming Events Springfest Events

How Do I Apply For C.E.A.S.A.R. Funding? isu.edu/asisu/club-funding

TRAVEL Cash advances/reimbursements are not used Can pay for trip with own money and get reimbursed upon returning (15 business days) Travel advance can be taken out Ten days notice needed for advance No more then 60 days prior to trip Person the advance is made payable to is responsible for bringing back all receipts

TRAVEL Receipts must be turned in five days after returning from trip If receipts are not returned, a hold will be placed on the student’s account ISU requires meeting minutes for travel expenses as documentation

GENERAL FINANCE INFORMATION All deposits and cash disbursements are processed in the Office of Student Involvement All financial transactions are processed in the Office of Student Involvement All account balance must be verified before disbursing funds Must have original receipts with name of business and how amount was paid

GENERAL FINANCE INFORMATION Cash Advances must be turned in within two business days When paying on campus vendors, use only club index number A Contract is required anytime someone comes to campus to perform or speak The Vice President is the authorized authority to sign all contracts and agreements for the Student Affairs Division

GENERAL FINANCE INFORMATION A W9 and an ISU Non-Cash Prize or Award Documentation form are required for all gift cards and/or prizes such as iPads, mini fridges, gift baskets, etc Request for Payment must have one or more club officers signing off. Two advisors can not sign off on form

RESOURCES Make free banners in the Craft Shop Organization mailboxes Rental of University vehicles Use of Pond Student Union rooms Button Maker Graphics Club Email account ASISU Senator

IMPORTANT DATES Club Registration Form – September 20, 2019 Incentive Points – November 8, 2019 Student Organization Fair – February 5, 2020 Initial Deposit – March 19, 2020 Incentive Points – March 27, 2020

QUESTIONS? Thank you for coming