Posting Settings in DYNAMICS GP Control Your Posting, Before it Controls You!

Jo deRuiter 20 Years working with GP 10 as an end user in positions from Senior Accountant to CFO 10 as a consultant having worked with a number of Gold Partners and as an independent All in all, 30 Years in Accounting Systems GPUG Academy Instructor Chairman of GPUG Partner Advisory Board (PAC) Member GPUG Credentialing Council Member GPUG Exam Committee Granite Award! Thank You! Advanced Credentialed Professional -Dynamics GP

Posting Settings Control All Aspects of GP Purchase Orders Receipts Transactions Computer Checks Payables Transactions Voids How it is processes in the Subledger Approvals and Batches How it hits the GL When it hits the GL Receivables Transactions Returns Sales Orders Write Offs Cash Receipts

Posting Settings Control All Aspects of GP Let’s Discuss the Flexibility Minute Control of Different Types of Transactions Whether it post “to” or “through” to the GL Whether you can post from the Transaction Level Whether to include Multicurrency Verifying Numbers of Transactions and Batch Totals How to create the Journal Entry Where the Posting Date Comes From To Append or Create a New Batch Require Batch Approval and Password Which Reports Print at Posting

Post Through General Ledger Files Posting Through Enables The Transaction to go directly to the GL Tables without needing to be posted again in the Financial Modules. This is optimal because: It reduces the likelihood of timing differences in posting Dates It Saves Time and Effort (a lot of it) Posting “To” the General Ledger just creates a batch in the Financial Module that must be posted.

Allow Transaction Posting z Allow Transaction Posting Allows the ability to post from a Transaction and makes the need for batches optional This is not a recommended setup If transactions are posted from the transaction level they CANNOT post “through” to the GL THIS CHANGES IN GP 2018R2!!

Include Multicurrency Info This option allows additional Reports for Multicurrency Information on Batch Reports This is optimal because: If you are using Multi-Currency Management it offers analysis Reprint Journals will NEVER include the MC information

Verify Number of Trx and Batch Amounts Verifying the Number of Transactions and Batch Amounts enables users to “check their math” before posting This is optimal because: Many users “run a tape”. If you are entering a stack of payables you count the number of invoices you are entering and then manually calculate the total amount of them and fill in the control amounts.

Require Batch Approval Requiring the Batch Approval will prompt for a password before a batch can be posted This is optimal because: It allows for control on what is posted GP will keep track of the approver ID and the ID of the user that posted It does have a limitation in that anyone with access to the Posting Setup Window can know the Password!!

Create Journal Entry Per Per Transaction allows that there is a JE per transaction in the GL Per Batch allows for posting to the GL as a summary of all accounts from the batch Use Account Setting will override and post in Summary if the GL Account is set to post in Summary The Recommendation is Generally: Per Transaction Posting a JE per batch creates reconciliation nightmares!

Posting Date From Per Transaction allows that the Document Date of any transaction become the GL Posting Date. Batch Dating will post all transactions to the GL on the date assigned in the Batch Window This is optimal because: Depending on Business Need, both of the options are viable

If Existing Batch If Existing Batch Allows that If you enter an already existing Batch ID in the Batch ID field of a transaction it will either: Append: Add to the Existing Batch Create New: Create a brand new batch with the same ID

Reports Many Users do NOT print the Posting Journals and end up “cancelling” through them which is a time waster. In this area you can choose what to do with the various reports: ? = It will prompt you for a location to send the report Will Send the Report to the Screen Will Send the Report to the Printer Will Send the Report to a File (choose Type) Having no checkmark by the report name will prevent the report from needing to be printed at all.

Posting Accounts Setups (Bonus) Let’s Discuss the Account Order Posting Accounts – Company Level Catch all that are not set up at other levels Posting Accounts can be set: Customer Vendor Item SOP/POP Setup Can Control

Let’s Look at some Examples in GP!

Questions?

Thank You For Attending Here’s How to Contact Us: Jo deRuiter Jo.deRuiter@AislingDynamics.com 770-906-4504 Internet Presence: https://aislingdynamics.com/ https://community.dynamics.com/gp/b/gplife https://www.linkedin.com/in/joderuiter/ @GP_Jo_deRuiter https://www.facebook.com/AislingDynamics