Planning and Budget Policies Committee (PBPC)

Composition One faculty member from each department (voting members) One Department Chair Three student representatives Director of Budget and Finance Assistant Dean for Finance & Administration Departmental Administrators as ex-officio, non-voting members

Members Todd Bear(BCHS) Antonio Fabio (EPI) Faculty members Quasar Padiath (HUGEN) Nicholas Fitz (EOH) Amy Hartman (IDM) Jeanine Buchanich (BIOS) Hawre Jalal (HPM) Steven Albert (Chair Representative) Department Administrators Susan Cotter, Linda DeLuco, Jennifer Heinemann, Tina Micale, Robin Tierno, Matthew Weaver Dean’s office Renae Brinza, Ed Tomkowitz Student representatives Krista Grobelny and Margaret Carr

PBPC Charge Maintain and distribute the policies and procedures for planning and budgetary matters Establish formal review process with approval of the Pitt Public Health Council Recommend to the Pitt Public Health Council equitable policies and procedures for allocation of: University transfer funds Endowment and research development funds (RDF)

PBPC Charge Provide advice on the financial issues of Expenditure of University transfer Endowment RDF return to the School Represent faculty in the planning and budgeting process Provide advice concerning planning and budgeting matters

Accomplishments/Goals Faculty Computing Allocation Award Reviewed 13 requests 12 approved for $26,663 $11,336.89 distributed evenly to the seven department Research Incentive Survey Recommendation approved by Public Health Council Recommendation not approved by the SVCO Core Curriculum budget recommendation Memo sent to Deans office Meetings The PBPC shall meet monthly or more often as necessary to accomplish its charge during the year. A quorum of four voting members will be required for voting on action items. The PBPC will form ad-hoc subcommittees as may be necessary. Review of Certificate and Degree Programs and Other School-Wide Educational Programs New Certificate and Degree Programs The PBPC will review the budgetary planning section of the application documents on newly proposed educational and certificate programs. Faculty representatives from the host Departments or the School will be invited to a regular PBPC meeting for discussion. The PBPC will provide recommendations on the budgetary planning. Existing Certificate Programs At the completion of each academic year the PBPC will review the budgetary data of each existing certificate program and make recommendations to the Dean in the form of a formal letter. Information on each certificate program will be obtained from the host department or the Associate Dean of Education and includes the following: Number of active students Number of graduates with the certificate during the past academic year Operating budget of the certificate program, including expense and tuition revenue. School-Wide Educational Programs At the completion of each academic year the PBPC will request and review the budget of the school core-course program and make recommendations to the Dean in the form of a formal letter. The budget data will be requested from the Associate Dean of Education. Review of the school budget Each year the PBPC will request the Dean’s Office to provide an annual summary on the school budget, including various funds that are distributed to the Graduate School of Public Health such as the University transfer fund, endowment, tuition incentives, and RDF return. The PBPC will review the summary and provide the Dean and the Graduate School of Public Health Council with comments and suggestions that may help to improve the financial perspectives of the School. The PBPC will review the formulae for allocation of school funds to all departments planned for the next academic year and provide input to the Assistant Dean of Finance and Administration. Review of the space allocation formulae Laboratory space Annually the PBPC will review the formula for the allocation of lab space to all departments prepared by the Senior Associate Dean and provide input. Freezer space Annually the PBPC will review the formula for the allocation of freezer space to all departments prepared by the Senior Associate Dean and provide input. Office space Annually the PBPC will review the formula for the allocation of office space to all departments prepared by the Senior Associate Dean and provide input. New School-wide Initiatives and Capital Requests The PBPC will review new major school-wide initiatives and provide input to the Dean and the Graduate School of Public Health Council. Each year the Senior Vice Chancellor’s office requests that the Graduate School of Public Health provide a list of capital projects. The projects may include the renovation of office and lab space or the purchase of shared equipment. The PBPC will be asked to provide suggestions for capital projects to the Senior Associate Dean. Faculty Computing Allocation Award The PBPC will solicit and review annually applications to the Faculty Computing Allocation Award from the Provost’s Office. This Award is to provide the teaching faculty members with computing equipment such as desktops, laptops and tablets to maintain and enhance their instructional experience. Each year once the school receives the allocation from the Provost’s Office, the PBPC will send an announcement on the Computing Allocation Award to the Department Chairs who will forward the announcement to their teaching faculty members. A PBPC subcommittee, including two faculty members and one Department Administrator, will be formed to review applications with the Director of Budget and Finance of the school. The awards to selected applications will be disseminated from the Dean’s Office. Review of the Bylaws and Standard Operating Procedures The PBPC will meet at least once a year with the Associate Dean of Academic Affairs and the Faculty Senate Executive Committee to review the Bylaws and the Standard Operating Procedures of the PBPC. Any recommended revisions to the Bylaws and the Standard Operating Procedures will be brought to the Graduate School of Public Health Council and the School faculty for approval.

Accomplishments/Goals GSPH Programs Reviewed proposal to terminate MPH in Biostatistics Request approved by PBPC Core Curriculum budget recommendation Meetings The PBPC shall meet monthly or more often as necessary to accomplish its charge during the year. A quorum of four voting members will be required for voting on action items. The PBPC will form ad-hoc subcommittees as may be necessary. Review of Certificate and Degree Programs and Other School-Wide Educational Programs New Certificate and Degree Programs The PBPC will review the budgetary planning section of the application documents on newly proposed educational and certificate programs. Faculty representatives from the host Departments or the School will be invited to a regular PBPC meeting for discussion. The PBPC will provide recommendations on the budgetary planning. Existing Certificate Programs At the completion of each academic year the PBPC will review the budgetary data of each existing certificate program and make recommendations to the Dean in the form of a formal letter. Information on each certificate program will be obtained from the host department or the Associate Dean of Education and includes the following: Number of active students Number of graduates with the certificate during the past academic year Operating budget of the certificate program, including expense and tuition revenue. School-Wide Educational Programs At the completion of each academic year the PBPC will request and review the budget of the school core-course program and make recommendations to the Dean in the form of a formal letter. The budget data will be requested from the Associate Dean of Education. Review of the school budget Each year the PBPC will request the Dean’s Office to provide an annual summary on the school budget, including various funds that are distributed to the Graduate School of Public Health such as the University transfer fund, endowment, tuition incentives, and RDF return. The PBPC will review the summary and provide the Dean and the Graduate School of Public Health Council with comments and suggestions that may help to improve the financial perspectives of the School. The PBPC will review the formulae for allocation of school funds to all departments planned for the next academic year and provide input to the Assistant Dean of Finance and Administration. Review of the space allocation formulae Laboratory space Annually the PBPC will review the formula for the allocation of lab space to all departments prepared by the Senior Associate Dean and provide input. Freezer space Annually the PBPC will review the formula for the allocation of freezer space to all departments prepared by the Senior Associate Dean and provide input. Office space Annually the PBPC will review the formula for the allocation of office space to all departments prepared by the Senior Associate Dean and provide input. New School-wide Initiatives and Capital Requests The PBPC will review new major school-wide initiatives and provide input to the Dean and the Graduate School of Public Health Council. Each year the Senior Vice Chancellor’s office requests that the Graduate School of Public Health provide a list of capital projects. The projects may include the renovation of office and lab space or the purchase of shared equipment. The PBPC will be asked to provide suggestions for capital projects to the Senior Associate Dean. Faculty Computing Allocation Award The PBPC will solicit and review annually applications to the Faculty Computing Allocation Award from the Provost’s Office. This Award is to provide the teaching faculty members with computing equipment such as desktops, laptops and tablets to maintain and enhance their instructional experience. Each year once the school receives the allocation from the Provost’s Office, the PBPC will send an announcement on the Computing Allocation Award to the Department Chairs who will forward the announcement to their teaching faculty members. A PBPC subcommittee, including two faculty members and one Department Administrator, will be formed to review applications with the Director of Budget and Finance of the school. The awards to selected applications will be disseminated from the Dean’s Office. Review of the Bylaws and Standard Operating Procedures The PBPC will meet at least once a year with the Associate Dean of Academic Affairs and the Faculty Senate Executive Committee to review the Bylaws and the Standard Operating Procedures of the PBPC. Any recommended revisions to the Bylaws and the Standard Operating Procedures will be brought to the Graduate School of Public Health Council and the School faculty for approval.