Presentations Using Microsoft PowerPoint

COM1105 Northeastern University Views There are several views available in which you can prepare or modify a presentation: Normal view Outline view Slide view Slide sorter view Notes view 11/2/2019 COM1105 Northeastern University

Normal view, Slide view, Notes view Normal view is actually a combination of Outline view, Slide view, and Notes view, with 3 separate panes allocated for them, so this is the view you will almost always use for creating or modifying slides. Text that is to appear on a slide can be entered in either the Slide view pane or the Outline view pane. 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University To place graphic or picture objects on a slide, you need to use the Slide view pane. You can delete a slide in the Outline view pane. The Notes view pane is used for creating notes for the speaker to refer to when delivering the presentation. They are intended to be printed for the speaker’s use. 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University Slide Sorter view Slide Sorter view is used for Copying slides from one presentation to another Rearranging slides within a presentation Deleting slides Designating which slides should be hidden during a presentation 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University Slide Show view The Slide Show view is used for delivering the presentation. Slide Show view is the only place that certain slide transition and animation effects can be seen. In Slide Show view, you can move from each slide to the next manually, or automatically, according to pre-specified timings. 11/2/2019 COM1105 Northeastern University

Moving to the next slide in Slide Show view (manually): Click; or Space; or Enter; or Right arrow; or Down arrow; or PgDn button; or Right click, then Next 11/2/2019 COM1105 Northeastern University

Moving to the previous slide in Slide Show view: Left arrow; or Up arrow; or PgUp button; or Right click, then Previous 11/2/2019 COM1105 Northeastern University

Exiting Slide Show view: Right click, then End Show; or Move the mouse until the small icon appears in the lower left corner, then click it to get the same menu that results from right clicking, then End Show. (Right clicking is a much simpler way to get this menu.) 11/2/2019 COM1105 Northeastern University

Printing a presentation You can print the slides themselves, audience handouts (2, 3, 4, 6, or 9 slides per page], speaker notes, or an outline (i.e., the text that appears in the outline view) 11/2/2019 COM1105 Northeastern University

Preparing a presentation First, do Format => Apply Design Template… and select one of the available designs. This design will be used for all the slides in that presentation. You can also do this for any existing presentation to change the design of all the slides if you wish. If you don’t do this, you’ll get a simple black-print-on-a-white-background design. 11/2/2019 COM1105 Northeastern University

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COM1105 Northeastern University Next, each time you want to add a new slide (after the first], click the New Slide button on the toolbar. For every new slide added to your presentation, you will select from among 24 AutoLayout slide layouts. 11/2/2019 COM1105 Northeastern University

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COM1105 Northeastern University Once you’ve selected the layout you want, click in the designated areas and add the text or other objects as directed on the Slide view version of the slide. If you want to change the layout after creating the slide, use Format => Slide Layout… 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University Clip Art Here is a slide layout designed specifically to include Clip Art. You can also insert Clip Art on any slide by doing Insert => Picture => Clip Art… 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University As in Word, you can modify Clip Art objects by first right clicking on them. 11/2/2019 COM1105 Northeastern University

Other things you can insert: Tables Charts Movies Sounds Any object saved to the clipboard in any other application using cut, copy, or print screen 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University For example, here’s a copy of my computer screen as I was preparing this presentation. I first hit the PrtSc button on my computer, then selected a bulleted slide layout (any one that allows me to enter text would do]. Then I did a Paste onto the slide and resized the picture to fill the entire slide. 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University I’ve also added this text box and arrow, using the drawing toolbar. 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University OLE objects You can also link or embed other Office objects into your presentation. If you select a slide layout that includes an object, double-clicking in that area brings up a menu of choices, allowing you to link or embed an existing object, or even allowing you to create a new object. 11/2/2019 COM1105 Northeastern University

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COM1105 Northeastern University Header and Footer To place information on your slides like that appearing at the bottom of every slide in this presentation, do View => Header and Footer… This information appears on every slide because the Header and Footer dialog box allows that option. 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University Slide master Another way to obtain an even more customized look to all your slides is to modify the slide master for your presentation. To display and modify the slide master do View => Master => Slide Master. 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University Hiding slides If you have a presentation already prepared but want to leave out some of your slides for a particular presentation, you should not delete them. Instead, in Slide Sorter view mark these slides as hidden and they will not appear as you step through the presentation in Slide Show view. 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University Slide Navigator However, hidden slides can be displayed by selecting them from the Slide Navigator, which is available from the menu that appears when you right-click during Slide Show view. Use Go => Slide Navigator. 11/2/2019 COM1105 Northeastern University

Annotating slides during a presentation Right click to get the usual menu. Select Pointer Options => Pen. Now you have a “pen” you can use to mark on your slides. Once you leave a slide, all its markings disappear. 11/2/2019 COM1105 Northeastern University

Slide Transition Effects PowerPoint allows you to select from among 41 different slide transition effects (or use none at all]. These determine how each slide first appears. In addition, you can control how fast the effect is to occur, whether it should happen automatically, and also what sound to produce during this transition. 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University To select a slide transition effect, go to Slide Show => Slide Transition… Here is one example: 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University Fade Through Black At slow speed, accompanied by a drum roll. 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University Animation Effects Determine how portions of a slide (bulleted items, individual words, etc.) make their appearance on the slide. Use Slide Show => Preset Animation or Slide Show => Custom Animation… to get the desired effects. On the next few slides are some examples. 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University One example Fly from left, with screeching brakes, with the same animation applied to each bulleted item separately, including this one. 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University Another example Crawl from left, with a whoosh sound, one word at a time. 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University Yet another example Spiral, with the sound of breaking glass 11/2/2019 COM1105 Northeastern University

COM1105 Northeastern University And one final example Appear one letter at a time, with a typewriter sound. 11/2/2019 COM1105 Northeastern University