Dr. Raghu Bista / Gobinda Bhandari Project management Dr. Raghu Bista / Gobinda Bhandari

Contents Concept of Project Roles of Project Project Cycle Project Management Guiding Principles and relevant documents 11/4/2019

What is Project and What is not? 11/4/2019

What is Project? A project can be considered to be any series of activities and tasks that: Have specific objective to be completed within certain specifications. Have defined start and end dates Have funding limits Consume human and non-human resources (Kerzner, H. 2003, Project Management, 8th ed. New York: Willy) 11/4/2019

What is Project? Cont… Project may range from small infrastructure project to more complex multipart project such as integrated hydroelectric project with irrigation, power and tourism as its components. Some examples are: Melemchi Drinking Water Project, Upper Tamakoshi Hydro Power Project, Amazon's "Octocoper" Mini- drones concept project, Google’s Driverless Car Project 11/4/2019

Project vs Operation Project One shot New process or product People are heterogeneous Greater uncertainty of performance, cost, schedule Regular Operation Ongoing Repeat process or product People are homogeneous Greater certainty of performance, cost, schedule 11/4/2019

Roles of Project Project is one of the principle means by which we change our world. Organizations compete by planning and execution of new projects Projects are the means to execute strategies of organization Projects are the basic building blocks of development. Without successful project identification, preparation and implementation, development plans are no more than wishes (Dennis A. Rondineli (1976), Project Management Quarterly, Vol VII (1) 11/4/2019

Project as a Dream of the Organization Dream of www.amazon.com to modernize delivery of goods to customers using drones Dream of Google to develop Self Driving Car Dream of Nepal to Make Modern Second International Airport in Bara District Dream of Kathmandu Metropolitan City to make Mono Rail System 11/4/2019

Plan, Program and Project Programs Projects 11/4/2019

Pre-Feasibility Study Project Cycle Identification Evaluation Pre-Feasibility Study Termination Feasibility Study Implementation Appraisal/Approval 11/4/2019

Project Management Project management is the planning, organizing, executing and controlling works within a time frame and budget for achieving objectives. 11/4/2019

Project Management Involves Defining project scope Dividing project into tasks and activities Deciding the types of project organizations Establishing project offices and acquiring people Managing Team Managing Stakeholders Managing Risks Managing Outsourcing Executing plan, monitoring performance and correcting deviation Reporting Completing all the project deliverables. 11/4/2019

Organizing Project Functional Organization Pure Project Organization Matrix Organization 11/4/2019

Project Manager (PM) Involves in planning , organizing , coordinating and controlling project performance. Refines and updates plans and schedules Develops mechanism to facilitate communication between the project manager and top management, functional areas and the clients. 11/4/2019

Functions of Project Manager To prepare budget and schedule To help select people to serve on the project team To motivate team members To procure works, goods and services To facilitate communication between top management and other stakeholders To manage conflicts among various stakeholders To monitor and control To prepare and submit report to Govt and donors on time (monthly, quarterly, annual reports, and PCR) 11/4/2019

Quality of Project Manager A good Project Manager needs to be: Firm & decisive, fair, dedicated, and a motivator Good & regular communication/interaction with staff. Demonstrating strong leadership and management. Recognize staff performances. Provide work place tools and conducive working conditions. Ensure regular project plan monitoring and actions Be in full control for getting work done on time Form partnerships with institutions to get job done. 11/4/2019

Consultant in the Project The reasons for appointing a consultant are: To gain from the consultant's deep knowledge and rich experience An independent consultant will view all matters in an unbiased manner. To give full attention to the particular project as the functional experts will have many other responsibilities. 11/4/2019

Managing Project Team When we have a dream, we need a team to accomplish it. Designing a dream team Identify necessary skills of team members Talk to potential team members matching skill Add key team members Develop team members Remove ineffective team members Motivate team members for effective performance 11/4/2019

Managing Stakeholders Stakeholders are defined as an individuals or groups or organizations who are influencing/affected/ involved/interested in the project and can potentially impact, either positively or negatively. Identifying stakeholders, their interests, power and influence Develop strategies to manage for positive results the impacts of stakeholders on the project 11/4/2019

Managing Procurement Procurement is the act of acquiring goods, works and services by projects or organizations at the best possible cost in the right quantity and quality at required time. Analyze markets Selecting sellers/suppliers/contractors/consultants and awarding contracts Managing contracts 11/4/2019

Managing Schedule Prepare time schedule Give extra care to critical activities in order to complete them in scheduled time. Ensuring critical activities get done on time Regular monitoring and reporting Awareness of Schedule 11/4/2019

Managing Resource Careful planning and managing of resource is necessary to deliver project results in time. Updating resource plan as per updated schedule Acquiring resource as per required Prioritizing resources for critical activities 11/4/2019

Managing Quality Managing quality means to assure project deliverable as per specification. Are Inputs as per requirement? Are labour skilled as per needed? Is process as per standard? Does project output as per specification? 11/4/2019

Managing Budget Assuring timely budget available Making effective and efficient use of budget 11/4/2019

Managing Risks Identifying different risks during execution Analyzing risks and making strategy to reduce risks Tracking identified risks, monitoring residual risks and identifying new risks Executing risk reduction plans and evaluating their effectiveness 11/4/2019

Project Monitoring and Control Project monitoring is observing or checking on project activities : To identify the current status of the project To identify deviation of the project cost, schedule and quality with the plan To identify potential problems. 11/4/2019

Controlling and Moving Ahead To engage in some form of corrective action to minimize or remove the deviations. Updating plan, speeding up activities, maintaining quality and moving ahead to complete project deliverables 11/4/2019

Common Dimensions for Success Factors Cost Scope Quality Time 11/4/2019

Policies/Guideline for Project Management Many principles, policy and guidelines describe the way project should be developed and implemented. In the project Preparation Phase, these documents describe what should be studied and analyzed. Environment Protection Act 1996, Environment Protection Regulation 1997, National Environmental Impact Assessment Guidelines, 1993. 11/4/2019

During Project Implementation Public Procurement Act/Regulation of GoN, Nepal World Bank Procurement Guidelines ADB Procurement and Consultant Selection Guidelines ADB Safeguards Policy Statement ADB Project Administration Manual (PAM) 11/4/2019

Ethical Guides for Public Sectors officials while working in Procurement Be independent Act only in the interest of the organization Follow the law Work hard for efficiency Take nothing, ever Do not socialize with venders Do not play favorites (promoting competition, fairness, equal opportunity) Maintain confidentiality 11/4/2019

Thank You 11/4/2019