Progress on Paperless finance in Eurostat Luc BRIOL Head of Unit ESTAT.A4 RDG Meeting 19/4/2018

Overview Background Overview at Eurostat eGrants AGM eProcurement

1. Background 2010: A Digital Agenda for Europe 2012: Financial Regulations (Art. 95 e-Government) 2014: New EU directives on Public Procurement

2. Overview at Eurostat: paperless project started in 2014 4 areas identified Procurement eProcurement /ePrior SEDIA Grants Sygma identified in 2015 Concrete results gradually as of 2019 Horizontal tasks On going in house Administrative AGM identified in 2015

3. eGrants: in a nutshell (1/5) Sygma identified in 2015 Suite of electronic processes covering the full life cycle of grant 2700+ and 50000+ users 14 Programme already managed 4.8 Mio documents processed 10 DGs, 6 Agencies, 7JU already using it 1400+ contracts signed

3. eGrants in Eurostat (2/5) Pilot in 2017 2 topics in the area of price statistics 13 MS participated 16 grant agreements signed Generalized implementation from 2018

3. eGrants - Extensive support for implementation (3/5) 2 Info days on eGrants for the finance community Webcasting of the second Info day in March 2018 Including live demo for submission of proposals (Short) presentation in working groups Guide for applicants (basic info) Extensive corporate guidance and helpdesk

3. e-Grants – Keep in mind (4/5) Register organisation once Need to define roles Organisation-level (LEAR) Project-level Late proposals are automatically rejected by the system

3. e-Grants – Advantages (5/5) Gains of resources and reduction of risks Integrated automatic controls Avoid re-introduction of already available info Real time monitoring and notifications Harmonisation of procedures and tools across the Commission

4. AGM – Advanced Gateway to Meetings (1/2) Administrative AGM identified in 2015 AGM - Advanced Gateway to Meetings a new corporate Commission system for all meetings involving external participants Gradually implemented in 2018 at Eurostat (Q1 - pilot phase at Eurostat) Cost reimbursement for visitors now possible if visitors are registered in AGM Linked to the Commission-internal security application E-PASS currently already implemented in Luxembourg

4. AGM – Advantages (2/2) Avoids interruptions during the meetings for the administrative requirements Makes the process paperless and accessible 24h/7d Email notification system to participants Provides a single entry point for all your meetings with the Commission Speeding up the reimbursement

5. eProcurement (1/2) Several modules available: eProcurement /ePrior Processes circled in red are those already introduced at Eurostat.

Challenges! 5. eProcurement (2/2) Eurostat is one of the most advanced Commission DGs in the field of electronic procurement The eProcurement modules currently available in Eurostat cover a great part of the procurement process but not yet all workflows are integrated. -Temporary solutions in place internally - No integrated contract management / monitoring Challenges!

Thank you! Questions?