HOW TO ORGANIZE THE FINANCIAL REPORT

PARTS 2 & 3

SELECT A RECEIPT

PUT A NUMBER ON THE RECEIPT IN THE UPPER RIGHT CORNER PUT A NUMBER ON THE RECEIPT IN THE UPPER RIGHT CORNER. START WITH “1” AND CONTINUE WITH “2”, THEN “3”, ETC. 1

DRAW A CIRCLE AROUND THE NUMBER. 1

1 This receipt is for Desks, Chairs and Tables. In summary they could be called “Furnishings”.

Part 2: Project Expense Summary GO TO THIS PAGE Project Accounting Report VSO Project Number & Title: ____________________________________________ Part 2: Project Expense Summary Major Expense Category Amount

Part 2: Project Expense Summary Fill in this line. Project Accounting Report VSO Project Number & Title: ____________________________________________ Part 2: Project Expense Summary Major Expense Category Amount

Part 2: Project Expense Summary Fill in this line. Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____ Part 2: Project Expense Summary Major Expense Category Amount

Remember to put the page number at the bottom of the page! PAGE TOTAL Part 2 starts with “1” again.

Remember to put the page number at the bottom of the page! PAGE TOTAL

Part 2: Project Expense Summary Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!] Part 2: Project Expense Summary Major Expense Category Amount Enter the “Major Expense Category”

Part 2: Project Expense Summary Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!] Part 2: Project Expense Summary Major Expense Category Amount FURNISHINGS Enter the “Major Expense Category” YOU CAN SEE THAT VSO IS ASKING YOU TO GROUP EXPENSES IN CATEGORIES. DETAIL IS IMPORTANT, BUT IF THERE ARE MORE THAN 22 “MAJOR EXPENSE CATEGORIES”, PLEASE CONTACT THE VSO OFFICE.

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAKE A COPY OF THIS PAGE Project Accounting Report VSO Project Number & Title: ___________________________________________________________________ Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number Date List Receipt Item Receipt Item Amount

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY Fill in this line. Project Accounting Report VSO Project Number & Title: ___________________________________________________________________ Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number Date List Receipt Item Receipt Item Amount

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY Fill in this line. Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____ Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number Date List Receipt Item Receipt Item Amount

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY In order to fill in NAME….. Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____ Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number Date List Receipt Item Receipt Item Amount

Part 2: Project Expense Summary GO TO THIS PAGE Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!] Part 2: Project Expense Summary Major Expense Category Amount FURNISHINGS COPY THIS NAME

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY Fill In NAME Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____ Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_FURNISHINGS______________________________________ Receipt Number Date List Receipt Item Receipt Item Amount

GO BACK TO THE RECEIPT RECEIPT NUMBER 1 RECEIPT DATE RECEIPT ITEMS RECEIPT AMOUNT

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY FILL IN THE APPROPRIATE LINE IN THE FORM RECEIPT DATE Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____ Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_FURNISHINGS______________________________________ Receipt Number Date List Receipt Item Receipt Item Amount 1 31-01-52 DESKS, CHAIRS, TABLES 24.550 RECEIPT ITEMS RECEIPT AMOUNT RECEIPT NUMBER

SELECT ANOTHER RECEIPT

PUT A NUMBER ON THE RECEIPT, IN THE UPPER RIGHT CORNER. 2

DRAW A CIRCLE AROUND THE NUMBER. 2

2 THIS RECEIPT HAS A NUMBER OF ITEMS. THERE ARE FURNISHINGS AND THERE ARE COMPUTER MATERIALS

Part 2: Project Expense Summary GO TO THIS PAGE Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!] Part 2: Project Expense Summary Major Expense Category Amount FURNISHINGS

Part 2: Project Expense Summary Major Expense Category Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!] Part 2: Project Expense Summary Major Expense Category Amount FURNISHINGS COMPUTER MATERIALS Enter the “Major Expense Category”

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAKE A NEW COPY OF THIS PAGE Project Accounting Report VSO Project Number & Title: ___________________________________________________________________ Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number Date List Receipt Item Receipt Item Amount

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY Fill in this line. Project Accounting Report VSO Project Number & Title: ___________________________________________________________________ Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number Date List Receipt Item Receipt Item Amount

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY Fill in this line. Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____ Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number Date List Receipt Item Receipt Item Amount

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY In order to fill in NAME….. Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____ Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number Date List Receipt Item Receipt Item Amount

Part 2: Project Expense Summary Major Expense Category GO TO THIS PAGE Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!] Part 2: Project Expense Summary Major Expense Category Amount FURNISHINGS COMPUTER MATERIALS COPY THIS NAME

Fill In NAME Project Accounting Report VSO Project Number & Title: VSO 2010-1 [use project number!] “Accounting Workshop” [use project name!]_____ Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_COMPUTER MATERIALS________________ Receipt Number Date List Receipt Item Receipt Item Amount

GO BACK TO THE RECEIPT RECEIPT NUMBER RECEIPT DATE 2 ITEM AMOUNT RECEIPT ITEM

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY GO TO THIS PAGE Part 3: Project Receipts by MAJOR EXPENSE CATEGORY NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________ Receipt Number Date List Receipt Item Receipt Item Amount 1 31-01-52 DESKS, CHAIRS, TABLES 24,550

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY FILL IN THE APPROPRIATE LINE IN THE FORM Part 3: Project Receipts by MAJOR EXPENSE CATEGORY NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________ Receipt Number Date List Receipt Item Receipt Item Amount 1 31-01-52 DESKS, CHAIRS, TABLES 24,550

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY FILL IN THE APPROPRIATE LINE IN THE FORM Part 3: Project Receipts by MAJOR EXPENSE CATEGORY NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________ Receipt Number Date List Receipt Item Receipt Item Amount 1 31-01-02 DESKS, CHAIRS, TABLES 24,550 2 13-02-02 VENTILATOR 4,140

GO BACK TO THE RECEIPT RECEIPT NUMBER RECEIPT DATE 2 RECEIPT ITEMS 5.188,00 ITEM AMOUNT TOTAL

GO TO THIS PAGE Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS______________ Receipt Number Date List Receipt Item Receipt Item Amount

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY FILL IN THE APPROPRIATE LINE IN THE FORM Part 3: Project Receipts by MAJOR EXPENSE CATEGORY NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________ Receipt Number Date List Receipt Item Receipt Item Amount

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY FILL IN THE APPROPRIATE LINE IN THE FORM Part 3: Project Receipts by MAJOR EXPENSE CATEGORY NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________ Receipt Number Date List Receipt Item Receipt Item Amount 2 NOTE: YOU ARE USING THE SAME RECEIPT NUMBER BECAUSE IT IS THE SAME RECEIPT!

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY FILL IN THE APPROPRIATE LINE IN THE FORM Part 3: Project Receipts by MAJOR EXPENSE CATEGORY NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________ Receipt Number Date List Receipt Item Receipt Item Amount 2 13-02-02 COMPUTER MATERIALS 5.188,00

Instruction Powerpoint _part 3 WHEN YOU FINISH ENTERING ALL THE RECEIPTS Go to Instruction Powerpoint _part 3