Minibus Booking & Usage

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Presentation transcript:

Minibus Booking & Usage 2019.20 Email to book: leg13@aber.ac.uk Lucie Gwilt Student Opportunities Manager _______________ thm35@aber.ac.uk Tom Morrissey Societies DevelopmentCoordinator

Our Vehicles 2019 plate 9 seater minivan 2019 plate 15 seater minibus 2017 plate 17 seater accessible minibus 2006 plate 15 seater minibus (borrowed during term-time from ATFC)

Who Can Drive Over 21 2 years or more since passing test UK or EU licence No Points Full (manual) licence not automatic

Non UK/EU drivers Most countries have a reciprocal agreement with the UK Contact DVLA and ask them to issue a UK DVLA number

Rules for booking Can only be used for a legitimate club or society booking No private/personal use Drivers cannot receive payment for driving

Legitimate Use examples Sports match – either watching or playing Day trip organised by club or society Transport to society or club conference Activity organised by club or society but not relating to that group e.g. cricket club going paintballing RAG event This list is not exhaustive. If in doubt… Ask!

Things not allowed Personal shopping trips Moving house Social drinking bus / pub tour

Booking the bus You will need: specific dates and number of people going Check the Minibus Availability Timetable to see if there is a bus available You may need to provide additional details such as if you need a space for kit You will only be given a bus if you have completed the Driver Registration Form and Trip Registration Form at the time of booking All these can be found on the Tim Aber Resource Hub!

Charges & Fines £85 per day inc. VAT Payment will be taken from your account the following month Bus not refuelled: £30 plus cost of fuel Bus left in a mess: £30 (or £80 if valet is necessary) Bus not returned on time: £30 plus cost of additional hire time Drinking on the bus/improper use: Total ban for your club/society for 12 month and disciplinary action

Collecting & Returning The minibus folder & keys will be left in Porters Lodge (24hr) Reception for you to collect All vehicles are parked in the upper car park on Penglais Campus Folder/keys and vehicle to be returned to the same locations by end of hire

The Rules You must complete the check sheet before taking the bus. Only travel if you are happy with the condition of the bus Union buses are fully fuelled on collection. They need to be returned full. You will be fined if you do not do this. Keys and buses need to be returned Union buses have AA cover. If you break down call the emergency number in the folder

The Rules Seatbelts must be worn No alcohol is to be consumed on the bus No smoking or vaping on the bus Clean up all rubbish and mess. Do not put muddy boots on the seats If someone vomits on the bus please let the Opportunities Office know If you have an accident, however minor, please let the Opportunities Office know

BUCS Minibuses The rules still apply Lucie will book your transport You must let Lucie know if you decide to take your own vehicle instead of the one booked for you The bus still needs to be refuelled – keep your receipt to be reimbursed from BUCS funds