Microsoft Flow: The Glue in Office 365 Donald Donais September 11th, 2019 Microsoft Flow: The Glue in Office 365 Michelle Gilbert

Agenda

User Group Goal / Objectives Develop and support a local community focused on Microsoft SharePoint surrounding technologies Educate user group members about SharePoint and surrounding technologies Transfer knowledge within the community Communicate best practices Introduce new products / solutions

MNSPUG Sponsors Dedicated Sponsors SharePoint User Group Support Sponsorships Levels: Gold Sponsorship - $500 Silver Sponsorship - $250 Avtex (www.avtex.com) Microsoft (www.microsoft.com) SharePoint User Group Support Wrox Press (www.wrox.com) O’Reilly (www.oreilly.com)

MN SharePoint Users Group Website SharePoint Resource Documents SharePoint Resource links RSS Feeds Meeting Schedule Past User Group Presentations Past User Group Recordings Sponsorship Information http://sharepointmn.com Email: sharepoint@sharepointmn.com

Social Networking Linked In group – The most interactive… includes job postings… Post Job Posting on the Jobs Discussion page https://www.linkedin.com/groups/1878792 Twitter tags - @MNSPUG and #MNSPUG Yammer – Minnesota SharePoint Users Group https://www.yammer.com/mnspug/

Upcoming Schedule Next Meeting Ongoing Schedule October 9th, 2019 – TBD Microsoft Technology Center, Bloomington, MN Check www.SharePointMN.com for updates! Ongoing Schedule 2nd Wednesday of every month 9:00 to 11:30 am Microsoft Technical Center – Edina

Local and Online Events Collab 365 SharePoint Summit – September 10th – 12th @ Online https://content.collab365.community/sharepoint-summit-2019/register-c365-sharepoint-summit MN Microsoft 365 User Group – October 7th @ MTC https://mn365.org/event/minnesota-microsoft-365-user-group-october-2019/ Microsoft Business Applications Virtual Summit – October 10th @ Online https://info.microsoft.com/Microsoft-Business-Applications-virtual-launch-event-October-2019_Registration.html Microsoft Ignite – November 4th – 8th @ Orlando, FL https://www.microsoft.com/en-us/ignite SharePoint Saturday Twin Cities – November 16th http://www.spstc.com SharePoint Fest Chicago – December 9th – 13rd @ Chicago, IL https://www.sharepointfest.com/Chicago/ Anything Else?

Speaker

Michelle Gilbert MG Michelle.Gilbert@microsoft.com MN365 Twin Cities User Group: michelle@mn365.org Twitter: https://twitter.com/MichellesUtopia LinkedIn: https://www.linkedin.com/in/michelleanngilbert/ Microsoft Flow Community Blogger: MGLovesFlow https://powerusers.microsoft.com/t5/Microsoft- Flow-Community-Blog/bg-p/FlowBlog Teams Technical Specialist at Microsoft | Vice President MN M365 User Group | Former MVP

Break

News and Updates

PowerApps SharePoint Delegation Improvements Posted 08/14/2019 Delegation of complex SharePoint objects Person Choice No longer subject to limits (500 – 2000 records) Still NOT delegable DateTime Date More Information: https://powerapps.microsoft.com/en-us/blog/sharepoint-delegation-improvements

SharePoint Framework v 1.9.1 Posted 08/14/2019 Features Library components GA WebPack 4 Minor changes for Teams SDK Fixed issues with online workbench in v 1.9 More Information: https://github.com/SharePoint/sp-dev-docs/wiki/SharePoint-Framework-v1.9.1-release-notes

Enhanced user experiences for content management Posted 08/15/2019 Rollout – Target Release late August 2019 New Document Management Actions in Flow Check-out Check-in Activity Highlights in the File Hover Card Bulk Approvals More Information: https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Enhanced-user-experiences-for-content-management/ba-p/805545

PowerApps – New With Function Posted 08/16/2019 Help with complex formulas Simplify large formulas Named sub-formulas More Information: https://powerapps.microsoft.com/en-us/blog/simplify-formulas-with-the-with-function/

Mac Files On-Demand Update Posted 08/16/2019 Rollout Start – mid-September for clients v19.123.0624.0005+ Follow up – OneDrive enterprise update v19.123.0624.0005 Enabling Files On-Demand by default Admins can enable or disable Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188190

Fix issue with Canvas app web links Posted 08/20/2019 Problem with passing parameters through web links Section of the URL needs changing Second “?” replace with “&” Validating a permanent fix Deployed to all customers this week Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188422

OneDrive as default save location Posted 08/21/2019 Rollout Monthly Channel – already rolled out Semi-Annual Channel – rolling out in September Worldwide – January 2020 OneDrive is the default save location for Word, Excel and PowerPoint Admins can control via Group Policy Users can change Default local location Disable new save experience Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188516

Microsoft Forms Recommendations Posted 08/22/2019 Rollout Start – Standard Release in September Complete – worldwide end of September Forms will recommend previously used questions GCC Excluded Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188578

Automatic Phishing Detection in Microsoft Forms Update Posted 08/24/2019 Rollout Start – mid-September for enterprise in-org forms Enabled by default Admins can change from global Forms settings Public forms “Anyone with the link can respond” Design time Look for suspicious phishing content (password) Automatically blocked Sharing Response collection Can be unblocked by removing suspicious questions Repeated offenders Block sharing capabilities Global Admins notified through Message Center notifications (daily) Can also unblock Not available for GCC Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188695

Microsoft Whiteboard Posted 08/26/2019 Rollout Start – end of September Complete – end of November Microsoft Whiteboard for Web Generally Available Support easy sharing of boards from Surface Hub Disable Whiteboard via tenant-level switch GCC Excluded Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188851

PowerApps SetFocus Function Posted 08/26/2019 On an action Set the cursor to a specific control Used with controls Button Icon Image Label TextInput Limitations Control on same screen Control needs to be enabled Cannot be used with A control in a Gallery Edit form control Inside a component More Information: https://powerapps.microsoft.com/en-us/blog/faster-data-entry-with-the-setfocus-function/

Yammer uses your Office profile Posted 08/27/2019 Rollout Start – last September Complete – worldwide end of October No longer a standalone Yammer profile Syncs information from Azure AD Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188875

New web parts coming to SharePoint Posted 08/28/2019 New web parts Button Call to Action World Clock Updated web parts Weather Hero News Highlighted Content Email roll-ups of missed SharePoint news More Information: https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/New-web-parts-coming-to-SharePoint-August-2019/ba-p/828376

Office 365 Video self-service migration Posted 08/28/2019 Rollout Start – end of September Complete – end of November Migrate to Microsoft Stream Self-service migration wizard Accessible from banner at top of Office 365 Video portal Migrate EVERYTHING Review content before all users access Office 365 Video becomes inaccessible If you choose not to migrate, Microsoft will eventually Admins Office 365 Video Admins Office 365 Global Admins Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189055

Licensing Updates for Flow & PowerApps Posted 08/29/2019 Effective October 1, 2019 Connectors moving from Standard to Premium SQL Azure Dynamics 365 Flow trigger limits removed Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189149

New Developer Tenant Features Posted 08/29/2019 Members of Office 365 Developer Program Sign up for M365 E5 dev subscription Replaces E3 dev subscription Now includes EMS Renewals Every 90 days Except VS Pro and Ent subscribers exist for valid subscriptions Working to enable existing members to move from E3 to E5 More Information: https://developer.microsoft.com/en-us/sharepoint/blogs/new-microsoft-365-e5-subscription-with-ems-now-available-for-developers/

Microsoft Teams – Meet Now Posted 08/30/2019 Rollout Start – mid-September GCC – mid-October Complete – worldwide end of November Start ad hoc private meetings Calendar tab Desktop Browser Enabled by Default Change AllowPrivateMeetNow in Meeting Policy Not available in Mobile Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189276

Facebook Office 365 connector retirement Posted 08/30/2019 Retired as of September 4, 2019 Services Microsoft Teams SharePoint Online Yammer Office 365 Groups Flow/PowerApps/Logic Apps Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189263

Planner Priority Field Posted 08/30/2019 Rollout Start – end of August Complete – worldwide early September New Priority Field Low Medium Important Urgent Users can group by priority Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189277

Teams meeting recording tab Posted 08/30/2019 Rollout Start – end of August 2019 Complete – worldwide early September New tab under ‘My Content’ > ‘Meetings’ Available for plans that include BOTH Stream and Teams Excludes GCC-High or DoD Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189279

PowerApps and Flow for GCC High Posted 08/30/2019 Rollout Start – late September 2019 Dynamics 365 Microsoft 365 Office 365 Complete – worldwide end of December 2019 US government requirements FedRAMP High CJIS ITAR Will be enabled by default for all users Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189278

What’s new in Microsoft Teams – August 2019 Posted 08/30/2019 Chat & Collaboration Focus Time Calling & Meetings Whiteboarding with Team Rooms Meetings First to Skype for Business Server Audio Conferencing via Direct Routing for GCC High and DoD Developer Personal apps on mobile (preview) More Information: https://techcommunity.microsoft.com/t5/Microsoft-Teams-Blog/What-s-New-in-Microsoft-Teams-August-2019/ba-p/830349

SharePoint Roadmap Pitstop – August 2019 Posted 09/06/2019 Site Swap Joining Hubs can be performed by site owners Comments on non-Office files Direct links to individual PowerPoint slides Popular around me Activity Highlights in the File Hover Card Yammer mobile app updates Microsoft To-Do “List groups” Next Month Document Management actions for Flow Recommendations web part for pages and news More Information: https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/SharePoint-Roadmap-Pitstop-August-2019/ba-p/833888

Site Swap Posted 09/06/2019 Rollout Start - Early September Completed - October 2019 Rollout method Expanding to 10,000 licenses or less Advise with over 10,000 licenses in future announcement Admins swap root site for another site SPO Management Shell v16.0.8812.1200+ Invoke-SPOSiteSwap Root site will be “archived” Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189866

Managing Sharing for Site Owners Posted 09/07/2019 Rollout Start – mid-September Complete – worldwide end of September No new settings with this change, just new location Advanced Sharing > Site Permissions Panel Modernization Site Permissions Panel > Change Sharing Settings Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189888

Office Apps Sensitivity Labeling Posted 09/09/2019 Rollout – Start in September Office 365 Monthly Channel Office 365 Targeted Update Support for Microsoft Information Protection sensitivity labels Excel Outlook PowerPoint Word Excludes GCC Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC190038

OneDrive Podcast Posted 09/10/2019 Sync Up - New Podcast from the OneDrive team Episode 1 – “Files, Files, Files” More Information: https://techcommunity.microsoft.com/t5/Microsoft-OneDrive-Blog/Sync-Up-a-OneDrive-podcast-Episode-1-Files-Files-Files/ba-p/839777

Closing

Thanks for coming! Last But Not Least Please Fill Out Evaluations Participants Eval http://bit.ly/MNSPUGSurvey Today’s Presenters: Michelle Gilbert