Steps for Class Reps to obtain a cash float and cover the cost of organising a fundraising event Note: The steps on the following slides assume that an event has had agreement from the PTFA and Heads of Schools and a date has been set. If the event has not yet been agreed please contact honeywell.ptfa@gmail.com PTFA Treasurer contact details: Stewart Tan Mob. 07707 304668 Email honeywellptfatreasurer@gmail.com

Step 1 If only a cash float is required (i.e. no deposit or materials to be purchased ) for the event go straight to step 6 (next slide) If a deposit is required to book a supplier, Class rep obtains a quote or invoice from the supplier including relevant payment details and forwards to the Treasurer. Step 2 Treasurer will raise a cheque and the deposit will be paid with confirmation of payment forwarded to Class rep Step 3 If any materials are required for the event the Class rep can either purchase direct and reclaim the expenses from the PTFA. This is preferable for low cost items but all receipts must be retained and forwarded to treasurer with an expenses claim form . Alternatively, Class rep contacts treasurer, and provides quote for a cheque to be raised.

Step 4 At least 2 weeks prior to the event Class rep contacts Treasurer to request cash float Step 5 Treasurer will agree date/time to hand over the float with a Request form to be signed by Class rep. The Treasurer will also be provide the Class Rep with a Takings sheet with the float (either in hard copy or electronic form depending on Class rep’s preference) Step 6 ASAP after the event, Class reps count and record takings on the Takings Sheet. Class rep contacts Treasurer to organise handover of takings, float and completed takings sheet.

Cash Float Request Form Click to return to step 5

Takings Sheet Click to return to step 5