Day 1: Getting Started with Microsoft Excel 2010 Ministry of Education Capacity Development Center Day 1: Getting Started with Microsoft Excel 2010 Dr. Aye Sandar Myint Assistant Director 3/11/2019 CDC-4

Microsoft Excel Creating and editing spreadsheets Unlike Microsoft Word, the Excel documents consist of columns and rows of data, made up of individual cells-like a big table Use for storing, organizing and manipulating data Eg. a monthly budget, track business expenses, or sort and organize large amounts of data Due to its extreme versatility and power, Excel has become one of the most-used software programs Click : All Programs ->Microsoft Office ->Microsoft Excel 2010 Excel is a software program from Microsoft. Versatility "turning, revolving, moving, capable of turning to varied subjects or tasks." Excel is an Electronic Spreadsheet Program. spreadsheet Electronic spreadsheet programs were originally based on paper spreadsheets used for accounting. Excel is used widely in any financially-related activity.  The ability to create new spreadsheets where users can define custom formulas to calculate anything from a simple quarterly forecast to a full corporate annual report makes Excel highly appealing.  Excel is also used widely for common information organization and tracking like a list of sales leads, project status reports, contact lists, and invoicing. Finally, Excel is a useful tool for scientific and statistical analysis with large data sets.  3/11/2019 CDC-4

Creating Workbooks Click : File Tab-> New-> Blank Workbook Choose Create 3/11/2019 CDC-4

Creating a New Worksheet Workbook has three worksheets Excel’s main screen is called a worksheet. Each worksheet is comprised of many boxes, called cells. 3/11/2019 CDC-4

Add, Rename, Move and Copy Sheet Right Click Sheet tab that you want to change Can insert, delete, rename, move, copy the existing sheet 3/11/2019 CDC-4

Move Sheets by Dragging Click Sheet tab Drag first sheet and release at last sheet tab 3/11/2019 CDC-4

Move or Copy Sheet at New Workbook Right Click at My Sheet and Choose Move or Copy Select My Sheet at Copy Dialog Box Click Create a copy check box Choose (new book) at To book text box Click OK 3/11/2019 CDC-4

Coloring a Worksheet Tab Right Click Sheet tab Select Tab color and choose any color 3/11/2019 CDC-4

Modifying Row and Column 3/11/2019 CDC-4

Make a column wider Drag column separator to the right To make Column B wider, point the cursor to the column separator between columns B and column C. The cursor changes to a “Double headed arrow”. Click the left mouse button and without letting go of the button, drag the separator to the right to make the column wider Column is now wider 3/11/2019 CDC-4

Getting the Exact Width Double click here To get the “exact” width, double click on the separator instead of dragging it. Column is now EXACTLY the correct width 3/11/2019 CDC-4

Resizing a Row Make a row taller or shorter by dragging the separator between the rows. Click and drag here to resize row 5. Row is now taller 3/11/2019 CDC-4

Draw Borders and change Color of gridlines Home->Font->Borders->All Borders 3/11/2019 CDC-4

Working with Data 3/11/2019 CDC-4

Entering Data When enter data in a cell, data appears at Formula bar and cell name appears at Name box Press Enter, selection down cell Press Tab, selection right cell Alt + Enter, new line at only cell 3/11/2019 CDC-4

Selecting a Cell “Select” a cell by clicking on it once (don’t double click). Can move from cell to cell with the arrow keys or by pressing the “Enter” key. CDC-4 3/11/2019

Double Click to Modify a Cell To modify the contents of a cell double click on the cell. Use the right, left arrow keys and the Insert and Delete keys to modify the data. Double click to change “hi there” to “hello there” 3/11/2019 CDC-4

Column Names & Row Names The columns of the worksheet are named with letters The rows are named with numbers Selected Cell 3/11/2019 CDC-4

Cell Names (ex. B4) Name Box Selected Cell The name of a cell is a combination of the Letter Of The Column that the cell is in followed by the Number Of The Row that the cell is in. Example: B4 (NOT 4B) Excel automatically shows the name of the currently selected cell in the “name box” 3/11/2019 CDC-4

Enter Text or a Number in a Cell 3/11/2019 CDC-4

Enter a Date or a Time in a Cell Use Slash mark (/), hypen (-) for date 7/19/2017 or 19-July-2017 Ctrl+; -> Current Date Ctrl+ Shift+; -> Current Time =TODAY() =NOW() 3/11/2019 CDC-4

Formatting cells with Dates and Times Right click on the cell and choose “Format Cells” From the “Category” list in the “Number” tab either Choose “Date”, “Time” or “Custom” and choose an appropriate looking format 3/11/2019 CDC-4

Change the Format of a Number Click: Home->Number Group->Dialog box launcher->Number Tab 3/11/2019 CDC-4

Custom Format To display text in a cell, use “” These characters are displayed without the use of quotation marks: $, +, (, :, ^, ’, {, <, =, -, /, ), !, &, ~, }, > To format fractions or numbers that contain decimal points, use 0 (zero), #, ? and .  To specify the color for a section of the format, type the name of colors enclosed in square brackets [] in the section. 3/11/2019 CDC-4

Example Type the format $0.00 " Surplus";$-0.00" Shortage“[red] at custom format 125.74 ->"$125.74 Surplus" -125.74 ->"$-125.74 Shortage." 3/11/2019 CDC-4

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Assignment 1 Create New Work Book , Assignment 1 worksheet Enter text Enter number, date, time with related data format and validation Modify font and gridlines with color and cell format 3/11/2019 CDC-4

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