Navigating the Student Data Warehouse Jose Lema – Student Success Systems Analyst jose.lema@sjsu.edu Ravi Alladi - ETL/Business Intelligence Developer ravi.alladi@sjsu.edu Ravi Pisupati – Tech Lead, Student Data Warehouse ravi.pisupati@sjsu.edu Scott Heil – Director, Institutional Effectiveness and Analytics scott.heil@sjsu.edu

Questions to Explore in SDW Which colleges/courses/departments have seen high/low course demand? What are the trends in course fill rates/FTE? In which courses have students been more/less successful? Which student populations/colleges/departments/majors have higher graduation rates? What are students telling us about their future enrollment plans? Any other questions?

Overview Requesting access to the Student Data Warehouse for yourself, a colleague or support staff Logging into the Student Data Warehouse from one.sjsu.edu Accessing information about the Dashboards- Tutorials, and information within the dashboards Filtering and sorting data, downloading and working with search results – See User Guides Q&A (15 min.)

Navigating the Student Data Warehouse http://one.sjsu.edu

Navigating to the Dashboards Use PeopleSoft login credentials

Dashboard Layout Report Navigation Data Definitions Run Report   Run Report Filter parameters Report Fields Search Results

Understanding the Layout Sort button Academic Performance Indicators Information about the report

Understanding the Layout Show all results Filters Applied

Exporting Search Results Click on Export at the bottom of the report results Select CSV Format Depending on your browser and version the document may appear on the bottom of the browser window, or you may see the option to Save As or Open the file.

Customizing Dashboard Layout and Filters

Upcoming Dashboard Review Sessions Two Tracks: Student Success and Degree Progress; Enrollment Planning Student Success Track: Course Grade Distribution, Student Success, Graduate Student Tracker, and Student Profile Dashboards Enrollment Planning: Enrollment Planning and Preview of Smart Planner Dashboard You are welcome to attend either or both of the sessions or attend another Overview session

Additional Training and Support Monthly Brown Bag Lunch Sessions to share best practices with other advisors, offer feedback on new features/enhancements (monthly 11:00 AM - 12:00 PM in Clark 505) E-mail jose.lema@sjsu.edu to schedule a one-on-one appointment or small group session. To Request Access to the Dashboard complete the Student Data Warehouse Access Form(NOTE: the number of licenses is limited.) Student Data Warehouse Updates Page Review User Guides and information on the left panel of the dashboards

Questions? Jose Lema – Student Success Systems Analyst jose.lema@sjsu.edu Ravi Alladi – ETL/Business Intelligence Developer ravi.alladi@sjsu.edu Ravi Pisupati – Tech Lead, Student Data Warehouse ravi.pisupati@sjsu.edu Scott Heil – Director, Institutional Effectiveness and Analytics scott.heil@sjsu.edu