Roles and Responsibilities of Administrators in Curricular Processes Kelly Fowler, Merced College Sarah Harris, College of the Sequoias Jennifer Vega La Serna, College of the Sequoias John Stanskas, ASCCC President July 11, 2019 ASCCC Curriculum institute

Overview Administrator Roles during Course Proposal and Curriculum Committee Review Academic Senate deliberations about program creation or deletion Board of Trustees review and approval Post approval processes Overview of Curricular Processes at the State Level

Curricular Processes at the Local Level Each college has policies, procedures, and practices that have established the specifics of local curricular processes Local practices should be periodically reviewed and improved This section outlines the parts of those practices required by Title 5 or are generally accepted as effective practice While we may talk about a variety of roles, we will focus on the administrative role at the local level for this breakout Sarah: Locally, AP/BP 4020 should spell out a variety of roles in the curriculum process. For example, at COS our local policy specifies the roles of Academic Deans and the VP of Academic Services in the curriculum review and certification processes, along with others. Our AP/BP’s are regularly reviewed (every 5 years, or as-needed by request) using a process specified in our governance manual. For example, last year we completed updates to AP/BP 4020, to align with new Title 5 language on the credit hour an to include updates to the certification process for curriculum review.

Overview of administrative role With legislative and regulatory requirements, the Chief Instructional Officer is often called to verify local compliance and complete reports due to the Chancellor’s Office. Here’s a few areas directly requiring the CIO’s certification of locally compliant actions Streamlining curriculum processes—Program Approval. Guided Pathways. AB 705. Budgetary Emphasis on Completions. Prerequisite Reports. Accreditation Reports. Jennifer: Discuss initiative sign-off and review process. Discuss our ongoing meetings—CIO and faculty curriculum coordinator meet regularly and review relevant items. Governance process ensures that information is shared widely. -Annual BOT training for streamlining certification, Discuss our local process of program feasibility and curriculum committee review. -Pathways reporting? -AB705 reports on placement and related support course adoption—sign-off verifies that items have been through a governance process. -Making sure students have a clear oath to completion (our high number of ADT’s, meta majors joint development, role of instructional council). -annual prerequisite report: highlight process for meeting and reviewing these items -accreditation reporting—new and substantial change reports to ACCJC

Curricular Processes at the Local Level: Discipline Faculty Faculty, particularly discipline experts, should be responsible for initiating new curriculum and evaluating existing curriculum on a regular basis Consultation with other community college faculty, transfer institution faculty, industry advisory committees, and community groups may be required Faculty should ensure Course Outlines of Record contain sufficient detail that their peers within the discipline have a clear understanding of the course and their peers from other disciplines can understand and evaluate the content. Sarah: Talk about AP 4020, local currency policies & process—admin role in facilitating. Bring in our process as an example, Dean and VP steps, etc. Share my process for orienting new Academic Deans—meet one-on-one to cover their role in review process, frequent errors, what to consider in their role (process vs. content—has this been mentioned in program review, has the division discussed it, are faculty available to teach, etc).

Curricular Processes at the Local Level: Discipline Faculty Administrators, particularly deans and/or Chief Instructional Officers, are valuable facilitators of the interactions required when interfacing with industry advisory committees, and community groups Administrators can help evaluate the Course Outline of Record as a public and legally binding document produced by the college Jennifer: Role of Academic Deans as facilitators. PTA, Pharm Tech as examples, admin role is to assist faculty with items such as TOP code, etc. Admin should be reasonably familiar with curriculum components that have broader impact on their areas of responsibility (such as the impact of code alignment between courses and programs for CTE program funding). Jenifer will share items she checks for in her role: accreditation requirements (outcomes), hours/units, appropriate requirements for assignments (accreditation and apportionment requirements for COR)—scheduling, instructor availability, resources (classroom space).

Curricular Processes at the Local Level: Curriculum Committee Composition Should be comprised of representative faculty from across the college and include classified representation, student representation, and administrative representation Most include the Chief Instructional Officer as a co-chair or member of the committee Sarah: first bullet—overall structure of our curriculum committee (division faculty reps, library rep, academic deans, student rep, curriculum specialist, articulation officer, plus advisory members—DE coordinator, academic program directors, student services dean). Monthly meetings focused on new program proposals, policy decisions, and training, with most curriculum review occurring online. Jennifer: second bullet—her role as co-chair, importance of CIO involvement on the committee

Curricular Processes at the Local Level: Curriculum Committee Charge The committee should evaluate proposals from discipline experts and ensure the proposal is consistent with the mission of the college and serves the community The Chief Instructional Officer is essential to this evaluation. If the CIO does not understand how the proposal is linked to the mission and service, it is reasonable to assume the CIO will decline to permit the scheduling of such curriculum given the limited budget colleges work with. Sarah: Discuss our approval process; each division has process for review prior to curriculum launch inclusive of the college mission, resource allocation, fit with existing programs, etc. Division chair is first in online review process to ensure consultation with division has occurred following these guidelines, followed by Academic Dean. Share how she works with faculty to prepare them for CIO questions—new program approval process includes review by the curriculum committee of questions related to resource allocation for new programs. When faculty come to the coordinator with an idea, she walks them through possible questions that will be asked as preparation for crafting strong proposals.

Curricular Processes at the Local Level: Academic Senates Program creation and discontinuance are the purview of the academic senate, but the CIO plays a key role in helping compile and evaluate data about a program’s ability to help the college serve students well It serves the institution well when the academic senate collaborates with the CIO in reaching a recommendation for either creation or discontinuance of a program Sarah: Discuss processes for program discontinuance, using Sports Med example

Curricular Processes at the Local Level: Boards of Trustees The CIO is generally required to help prepare board documents and assist in the explanation of curricular documents to the board of trustees. Jennifer: board training and reports, example of keeping board updated on AB705. Curriculum was last on board agenda, worked to get it moved up to confirm its importance.

Curricular Processes at the Local Level: Post Approval Oversee the submission of curriculum to the state Guide catalog generation Ensure effective scheduling practices that balance fiscal and human resources with student need Jennifer: Re-emphasize importance of good communication, facilitation, and collaboration. Highlight our clean data in COCI, how we work with the catalog committee, and the work with instructional council on scheduling practices.

Curricular Processes at the State level At the system level, the Academic Senate functions from the perspective of the best interest of students from the faculty perspective Our CIO colleagues balance this with regulatory and statutory compliance requirements and budgetary constraints Together, we generally create a balanced perspective that is both student centered and compliant

California Community Colleges Curriculum Committee (5C) Voting Members 1 Chancellor's Office Legal Counsel staff 8 faculty representatives appointed by the ASCCC Leadership 4 representatives appointed by the CIOs Co-chairs: 1 from ASCCC and 1 from the CIOs 2 Chancellor's Office representatives - Dean of Curriculum and Instruction, Vice Chancellor of Educational Services 1 curriculum specialist appointed by CCC Classified Senate (4CS) Resource Members 1 ACCE representative 1 CTE Administrator California Community Colleges Curriculum Committee (5C)

5C – Purpose and Responsibility Makes recommendations and provides guidance to the Chancellor’s Office on local and regional implementation of curriculum policy and regulations throughout the California Community College system, including general education, workforce, & development education programs in credit, non-credit and not-for-credit areas.

5C – Purpose and Responsibility Responsible for the development and revision of All Title 5 regulations related to Curriculum and Instruction The PCAH and all other recommendations that require approval by the Board of Governors. In formulating its recommendations to the Board of Governors, the 5C shall consult with all appropriate constituencies, and shall rely primarily on the advice and judgment of the Academic Senate. 5C – Purpose and Responsibility 5C – Purpose and Responsibility

Collaboration Foster communication and relationships both organizationally and interpersonally Discuss issues and areas of commonality and difference to understand each others views and concerns Don’t surprise each other! Address how this works at the local level also

Questions? Discussion? Thank you