Agenda Welcome: Cheryl Reardon FMLA Recommendations: Tiffini Stevenson Earl, Nathan Stucky Talent Acquisition Update: Marguerite Granat, Angie Bell Closure of Phase One committees: Cheryl Reardon Phase Two Committee Progress: Sue Sager Governance Council Communication: Lin Larson Next Meetings: Cheryl Reardon

FMLA & Leave Management Committee Co-Chairs: Tiffini Stevenson Earl, Nathan Stucky Membership: Amy Kirkey, Tammy Showers, David Bergeon, Becky Iliff, Melissa Fiacco, Kari Gates Administrative Liaison: Joni Troester Charge: Develop and implement a centralized service for the administration of FMLA and medical leaves of absence incorporating input and feedback from campus.

FMLA & Leave Management Committee Rationale for Change TIER HR Redesign Talent@Iowa Benchmarking Big 10 institutions UI Health Care centralized services

FMLA & Leave Management Committee Recommendations UHR to provide voluntary centralized leave of absence services for all non- health care campus orgs Administered by Faculty & Staff Disability Services Will include all medical leaves, both FMLA and non-FMLA for faculty and staff Provided at no cost to colleges and departments Begin offering services using a phased approach utilizing current FSDS staff Partner with Information Technology to make revisions to the existing FSDS database and FMLA eligibility tool/reports in self service

Interconnection of the Talent Initiatives Talent Management Strategy Talent Acquisition Strategy Talent Acquisition System Interconnection of the Talent Initiatives

Talent Acquisition Strategy Guiding Principles Candidate Experience- Enhance internal and external candidate experience while meeting compliance requirements  Sourcing- Build robust talent pipelines for positions that have the most impact on UI’s strategic plan Minimize Administrative Burden- Enhance hiring supervisor experience by creating methods to identify obstacles, enable continuous process improvements and measure progress  Employer Reputation- Enhance image, reputation, pride and branding of organization and Iowa as an attractive environment in which to work and live

Talent Acquisition Strategy Timeline April Draft Guiding Principles May Draft of framework to Advisory Committee co-chairs July Framework to HR Seniors August Framework to Governance Council, UHR, Health Care Leaders Fall Begin to Implement June Draft of framework to Advisory Committee

Talent Acquisition System Progress System demonstrations PeopleFluent, Cornerstone, PageUp Oracle demonstrations Due Diligence April: Due Diligence May: Demos/Due Diligence June: Software decision Project begins

Phase One Committee Closure All committee deliverables on schedule Positive HR community engagement (51 members) PHASE 1 (Nov. 2016- April 2017) Initiation Planning Implement Evaluation Governance Council ✓ Immigration: Centralized process with new software FMLA: Centralized service with enhanced tracking and reporting IT Transition: HR IT staff and processes moved to ITS HR Independent Organization: On target for new org and budget realignment Payroll: Dual report to F&O and UHR effective July 1

Phase One Committee Feedback

Phase Two Committee Status Initiation Planning Implementation Evaluation Data-Driven Decisions ✓ Benchmarking Diversity Talent Acquisition Training and Onboarding

Governance Council Communication Inform campus of Talent@Iowa Share infographics Refer to key talking points: T@I advances the UI strategic plan’s emphasis on the university’s people. Implementing T@I is a collaborative effort driven by the whole HR community. T@I prioritizes strategy alongside operations—more proactive approaches to recruiting, workforce planning, etc. Increased efficiencies should save departments time and money. Changes will balance coordination and flexibility, giving departments additional autonomy. Other projects (like Working@Iowa) are closely integrated—they all inform each other.

Governance Council Meetings Proposed June Agenda Training and Onboarding Benchmarking Talent Acquisition CHRO Regional Roundtable Date Time Location Thursday, June 8 11 a.m.-noon USB 112 - Training Thursday, July 13 USB 112 – Training Thursday, August 10 283 EMRB (Seebohm) Thursday, September 14 Thursday, October 12