Professor Garry Allison HDR Supervisor Update Trends and changes over the last three years Professor Garry Allison 8 April 2019

HDR Update – in this session Trends Student load Scholarships Completions Register of Supervisors Milestones Good Practice & Policy Australian Code for Research Curtin Policies, Rules, Procedures SV Training & Resources Australian Autonomous Sanctions Opportunities for HDR Curtin provided eGrad School modules Collaborative PhDs IDTC ROC & GRS GRS services contacts & webpages

HDR - Headcount 2013 - 2017 Trends in Graduate Studies Report 2014 – 2018 – Figure 1: Total HDR Headcount 2014 – 2018 (Source: Business Intelligence Tool, Student Load and Enrolments Dataset, generated 1619 January 2019)

HDR Load – Study mode & Citizenship 2013 - 2017 Domestic and international enrolment – slight decline Trends in Graduate Studies Report 2014 – 2018 – Figure 4: HDR Load by Study Mode and Citizenship 2014 – 2018

Comparative Doctoral Load - ATN Trends in Graduate Studies Report 2014 – 2018 – Figure 8: Comparative Doctoral Load 2014 – 2018 (Source: Business Intelligence Tool - Federal Government Education Department – Student Load Dataset, accessed 16 January 2019)

Comparative Doctoral Completions - ATN Trends in Graduate Studies Report 2013 – 2017 – Figure 17: Comparative Doctoral Completions (ATN)2014 – 2018 (Source: Business Intelligence Tool – Federal Government Education Department – Completions Dataset, accessed 17 January 2019)

Scholarships for HDR Students Extensions of up to six months may be available where research delays are beyond a student’s control (refer Conditions of Award) New Australian Government RTP Scholarship Policy and Procedures Aust. Govt. RTP Fee Offset Scholarship Aust. Govt. RTP Stipend Scholarship Aust. Govt. RTP Allowance Scholarship What scholarships do HDR students receive? How long is a PhD scholarship??

Scholarship Programs – Domestic & International Australian Government RTP Stipend Scholarship (replaces APA and IPRS) RTP Tuition fee offset scholarship This includes all Domestic HDR Students Offset NOT ‘Waiver’. Curtin Strategic Stipend Scholarship – Curtin funded Round open 2 July – 31 August each year. Other scholarships - Advertised on Scholarships website Changes in scoring last year. Major change for you: Curtin Supervisor reference – feasibility and skill set.

Scholarships – Domestic RTP/Curtin Awarded 2013-2017 2018 MRes. Collaborative PhD

2019 Scholarships RTP: Domestic – 81 RTP stipend scholarships taken up International – 16 RTP stipend scholarships awarded scholarship stipend is valued at approx $28k. p.a. MRes – about 15 students for 2019. 30 Next year (planned) Joint awards currently 72 students (6 Dom, 6 Int’l p.a. with Aberdeen) & 27 Agreements with collaborative institutions. (about 24 students funded in 2019) RTP – Base funding – 75% rule. ATO.

Scholarship Extensions - Reasons Living stipend 3 years Plus 6 months extension Equipment failure Data analysis harder than expected Unable to find study participants Change of topic/supervisor Bureaucracy – especially with ethics applications Lack of facilities Outsourcing or external partner issues The laboratory did not have the equipment available. The lab was closed for the first year of my enrolment The supervisor went on leave / left and I did not have a supervisor for 6 months I have a large data set and the calculations take a long time Poor quality of data collected, had to re-do the whole experiment. Limited access to special equipment I want to (or my supervisor wants me to) write more papers Milestone 1 must be a very clear assessment of the feasibility and timelines

HDR Completions and Thesis Classifications Trends in Graduate Studies Report 2014 – 2018 – Figure 14: HDR Completions and thesis Classifications 2013 – 2016 (Source: Script Database, Thesis Examinations module, generated 30 January 2019)

Higher Degree by Research Completions Result 2014 2015 2016 2017 2018 Pass (A) 9% 13% 12% 8% 14% Pass (B1 & B2) 86% 79% 82% 87% 80% Resubmit C 4% 6% F <1% 0% 0.58% 0.32% Totals (n) 300 293 307 345 311 95% 94% 94% 95% 94% Key to Result Column: P: Pass, no amendment A: Pass, having been amended (includes B1 and B2 options) R: Pass, having been resubmitted F: Fail Examiner Recommendations – Percentage (Source: Script Database, Thesis Examinations module, generated 30 January 2019)

Higher Degree by Research Attrition 2012 2013 2014 (as at 27-11-14) 2015 18-12-15) 2016 01-12-16) WD* 119 73 128 131 122 T 25 37 31 4 AWOL 48 55 33 66 Totals (n) 172 139 192 201 151 Key: WD*: Withdrawn (includes students converting to another HDR course) T: Enrolment terminated AWOL: Absent without leave

Register of Supervisors 1500 FTE Load About 1200 Staff <1.5 students per registered supervisor Register of Supervisors Registered Supervisors by Faculty 2017 Faculty Doctoral and Masters Masters Only Grand Total Level 1 Level 2 Total CBS 106 54 160 1 161 HS 209 118 327 7 334 HUM 133 85 218 225 SAR 45 50 95 11 S&E 299 137 436 VC 8 12 20 21 800 456 1256 27 1273 * Vice Chancellory includes the Centre for Aboriginal Studies, the Office of Research and Development, Curtin Teaching and Learning and Student Services. Trends in Graduate Studies Report 2013 – 2017 – Table 8: Registered Supervisors by Faculty 2017 Source Data – J:\ORD\GRS\Graduate Research School\Academic\Filemaker Databases\2017 Trends Supervisor Stats.xlsx

Overview of the Research Degree Path Application for admission Application form Written research proposal Oral presentation Research Integrity ORCID HIT Milestone 1 (Candidacy) Sample of written work Oral presentation on progress and completion/dissemination plan (conference planning, authorship agreement) Milestone 2 (Mid-term) Milestone 3 (Pre-submission) Oral presentation – celebratory; supervisors nominate examiners Submission of Thesis & Examination Graduation

Current Students as at Dec 2018 ‘What milestones do I need to do?’ Milestone optional Completed > 3.5 years Completed > 1.5 years Candidacy approved? Enrolled? YES NO Milestones 1- Candidacy ✔ 2 - Midterm 3 – Pre-submission

Milestone #1 Completion of the Research Integrity training (on Blackboard) Masters - 5 page proposal Doctoral - 10 page proposal Presentation of research plan (*) Budget Timelines Risks/HIT Turnitin report (via Research Integrity) Data management plan See Milestones webpage for more Confirmation Tasks List tasks that will be achieved in the next 12 months. Must have a substantial written body of work.

Who will be involved in your candidature? What are students told…. Who will be involved in your candidature? You must have 2 committed people peers, fellow HDR students Supervisor Co-supervisor Associate Supervisor Chair of Thesis Committee Director of Graduate Research Head of School Graduate Research School GSOs

Milestone #2 - Confirmation Milestones cont’d Milestone #2 - Confirmation Authorship agreement Pilot work Review, Methods paper? Conference /mobility plan Oral presentation Confirmation of Confirmation Tasks Plan for the next half of the doctoral thesis (*) Must include Travel / Mobility plan Milestone #3 - Pre-submission Oral presentation Oral presentation A pre-submission approval / acknowledgement not an oral defence/ examination of the thesis like most other Institutions .. But could mean that the thesis can not be submitted until the candidate demonstrates a understanding of the doctoral award.

How things are progressing? Thesis Chair….. The new role of the thesis Chair is to talk to the student and the supervisors at each milestone time period (….and maybe more often). How things are progressing? What are the barriers and drivers for the student to reach the milestones in a timely manner? RU-OK - PhD?

Australian Council of Learned Academies (ACOLA) Review of Australia’s Research Training System Key findings in relation to Communicating HDR outcomes to future students Offset Scholarships – flexibility for institutions to extend to 4 EFTSL, flexible entry pathways Imbed broader transferable skills, Increase student engagement with industry – national industry placements, Assessment beyond thesis “ able to communicate their research outputs in more than just thesis format” = “Oral Defence”

Register of Supervisors Purpose: is to identify those staff of the University eligible to be Supervisors of HDR students and assist in the promotion of good supervisory practice. Two levels – Level 1 and Level 2 Criteria: Be research active and published in the area; and Have taken steps in the last three years to develop and maintain good supervisory skills and knowledge; and Have successful research supervisory experience (L1 only). Did you know…. An Associate Supervisor (no completions) can apply for level 1 status if they have supervised for 2 years and that the primary supervisor (with good student progress) provides a letter of support indicating that they have actively participated in the supervision (including the admin processes).

Supervision – resources Staff portal – Research – HDR Supervision - HDR Supervision at Curtin ) includes links to: Supervision of HDR Students Policy and Procedures Guidelines for Establishing the Higher Degree by Research Supervisory Relationship Guidelines for the Assignment of Conditional Status Supervisor Registration and Renewal Academic Integrity, plagiarism and complaints Collaborative PhD research HDR Supervisor Training includes links to: Supervisor Induction, and Notes & iLectures Current Students – Managing your higher degree by research see next slide Cont’d over…

Managing Your HDR by research

Essential Facilities for HDR Students International Campuses – will need to be verified according to the contract and cost of research See Essential Facilities information – for links to Guidelines for Essential Facilities; and Research Support Fund Reimbursement List High cost courses Doctoral up to $4,000 at M1 & M2; Masters up to $2,000 at M1 & M2 Low cost courses Doctoral up to $2,800 at M1 & M2; Masters up to $1,400 at M1 & M2 Curtin Sarawak Allocations are in MYR Students must use Concur to claim reimbursements. Schools provide access to computer/printer/basic software; desk/chair; storage space; after hours access Support for Conference Attendance (Doctoral students only), $2,500 – usually after Milestone 2 See also Travel & Insurance for HDR’s One off $750 for MRes conversion students who have a Living stipend. Mobility awards – applied for at M#2. Must be taken before M#3. Open to Masters students

Students and workload Students should not be pressured into working more than a standard 37.5 hour week Students in receipt of a scholarship administered by Curtin can work no more than 8 hours of the normal working week Students undertaking work for their supervisor or other person in the department must be paid accordingly Example: research assistant must be paid at research assistant rates and be provided with a contract of employment Students can refuse to carry out work for a member of staff if the work is not directly related to or part of their research program

Good Practice & Policy

Australian Code for the Responsible Conduct of Research Part A: Principles and Practices to Encourage Responsible Research Conduct; Management of research data and materials Supervision of research trainees Publications and dissemination of research findings Authorship and peer review Conflict of interest Collaborative research across institutions Part B: related to Research Misconduct Breach of the code Complaints procedure Investigation and resolution of allegations

Other Australian Guidelines to note… Higher Education Standards Framework by TEQSA see chapter 4 ‘Research and Research Training’ Australian Qualifications Framework see levels 9 (Masters by Research) and 10 (Doctoral) ACOLA (Aust. Council of Learned Academies) – 2016 Review of Australia’s Research Training System International Education Association of Australia Exploring reciprocal intercultural supervision in HDR - 3 separate guidelines (2017) – HDR students; managers; supervisors Footer text - slideshow title

Curtin Policies, Rules and Procedures Supervisors must be aware of, and adhere to, the following: Rule 10: Degree of Doctor by Research and Rule 11: Degree of Master by Research Supervision of HDR Students Policy and Procedures Essential Facilities for Higher Degree by Research Students Code of Conduct and Values and Signature Behaviours Research Management Policy Responsible Conduct of Research Policy Authorship, Peer Review and Publication of Research Findings Policy and Procedure

Curtin Policy cont’d Research Data and Primary Materials Policy (includes data storage/ Research Data Management Plan; R drive) Ownership of Intellectual Property Policy & Procedures (generally Curtin does not claim ownership of IP created by Students) Conflict of Interest: Declare your interests. Declare early. Confidentiality: During/after your association with Curtin take all reasonable steps to keep confidential all information that is disclosed to or obtained by you as a result of or during the course of your association with Curtin. Academic Integrity website includes Staff Guidelines for Dealing with Student Plagiarism; Student Guidelines for Avoiding Plagiarism; Academic Misconduct Rules

Curtin Policy cont’d Collaborative Doctor of Philosophy (PhD) Policy & Procedures Register of Supervisors (Staff Portal > research > HDR supervision > Application for Entry and Renewal to the Register of Supervisors (schedule A and B). Contact GRS.Academic@curtin.edu.au Research Integrity Professional Development on iPerform (see also Staff Portal > research > training > Research Integrity training > Research Integrity Manual)

Curtin Policies, Rules and Procedures Policies, and procedures will change from time to time Reflect changes in governing arrangements University structures, priorities and resources Students and staff will be alerted to changes Underway for 2019… Update of Rules 10-13 Introduction of new HDR policies, procedures and guidelines Remove reference to outdate processes and structures Remove administrative hurdles for students and supervisors

Australian Autonomous Sanctions In addition to UN Sanctions, implemented in Dec 2011 Sanctions on Iran for oil and gas suspended Further sanctions against Syria, and Iran relate to specific areas Power engineering, computing (Syria only) Software for integrating industrial processes (Iran only) Sanctions related to Engineering and IT against Russia Petroleum, gas, oil, civil engineering, Chemical engineering, information technology Financial transactions http://enterprise.curtin.edu.au/planning_policies_procedures/index.cfm

Curtin Scale Scores (% Agreement) Student Experience - Postgraduate Research Experience Questionnaire (PREQ) Curtin Scale Scores (% Agreement) Percentage Agreement (%) 2013 2014 2015 Overall Satisfaction 89 90 Clarity of Goals and Expectations 96 95 93 Infrastructure 82 80 Intellectual Climate 75 70 66 Quality of Supervision 85 84 Skills Development 92 94 Thesis Examination 83 Source: Postgraduate Research Experience Questionnaire (PREQ) Reports (data collected from students completing in the previous year)

Postgraduate Research Experience Questionnaire (PREQ) Curtin Scale Scores (% Agreement) Source: Postgraduate Research Experience Questionnaire (PREQ) Reports (data collected from students completing in the previous year)

Postgraduate Research Experience Questionnaire (PREQ) Questions relating to ‘Intellectual Climate’ A good seminar program for postgraduate students was provided. I was integrated into the departments community. The department provided opportunities for me to become involved in the broader research culture. The department provided opportunities for social contact with other postgraduate students. The research ambience in the department or faculty stimulated my work.

Opportunities for HDR’s See list on Resources & Development Academic skills Professional skills Transferable skills Events and opportunities ResBas – ‘Software Carpentry’ – 3 day event, 2-4 July 2019 - run by the Curtin Institute for Computation 3 Minute Thesis Competition & UQ 3MT Visualise Your Thesis competition Fame Lab competition Internships - WA iPREP - Mid-term and UX PhD students, 2 rounds per year and APR Intern – national, ongoing, 20+Curtin students pa Mentoring Next Step and Industry Mentoring Network in STEMM Contact – ROC-Excellence@curtin.edu.au

Thankyou

e-Grad School (eGSA) Offered by ATN uni’s www.egradschool.edu.au Advance Critical and Creative Thinking Global Sustainability Practice-led Research in Creative Arts, Media and Design Research Integrity in Practice Digital Competencies Lead Leadership and Communication Project Management Developing Your Career Engage Research Commercialisation Entrepreneurship Public Policy Offered by ATN uni’s www.egradschool.edu.au 11 Online modules in 3 pathways – Advance; Lead; Engage career-enhancing skills and knowledge 5 weeks duration, 2-3 hours per week moderated

Collaborative PhDs at Curtin Student enrolled in a Collaborative PhD Program at both Curtin and partner institution . Supervision by staff in both institutions. Minimum ONE year (in country) at each institution Must be enrolled at Curtin for TWO years. Agreements signed at DVC level.

Graduate Research School The GRS is responsible for: Day to day administration Strategy, policy, quality and reporting Register of Supervisors Scholarships Examinations The Research Excellence team is responsible for: Innovative courses Training & opportunities for researchers, supervisors, HDR students Reporting and analytics Ad hoc projects

And don’t forget……… At Milestone 1, students must now have: Completed RI Training Put together a budget Run their proposal through Turnitin Have submitted a Data Management Plan To get on the Register, supervisors must: Be research active Undertake professional development Have completed RI training Complete the Application for Entry to the Register of SV’s form

Important Webpages Current Students pages: 30.07.2010 Important Webpages Current Students pages: Students – Managing Your Higher Degree by Research Students – Resources and Development HDR Forms and information sheets & Milestones Staff portal pages: HDR Supervision Guidelines for Thesis Committee Members Supervisor Induction Handouts Supervisor Training list and previous Notes and iLectures

Email Contacts for GRS Associate DVC, Research Excellence ADVCRE@curtin.edu.au Dean of GRS – GRS.Dean@curtin.edu.au GRS Team Lead – GRS.teamlead@curtin.edu.au Staff Enquiries (Register of SV’s and non-student related queries) GRS.Academic@curtin.edu.au Application /future students - GRS.FutureStudents@curtin.edu.au Current Student - GRS.CurrentStudents@curtin.edu.au Thesis examination GRS.thesisExams@curtin.edu.au Research Scholarships - Research_scholarships@curtin.edu.au Training – ROC-Excellence@curtin.edu.au