Ministry of Education Capacity Development Center Basic Computer Course Introduction to Computer System, The Internet & email service Dr. Pa Pa Hlaing Assistant Director Department of Technology Promotion and Coordination

File Management Learning Objective Acquire introductory familiarity with the use of File Management in Microsoft Windows.

Outline Type of File Open the File Window components Copy the file content Move the file content Save the file Print the file Typing myanmar fonts

Types of File: NO File Type Extension Symbol 1 Microsoft word *.doc/*.docx 2 Microsoft PowerPoint *.ppt/*.pptx 3 Microsoft Excel : *.xls/*.xlsx 4 Paint *.png 5 Application *.exe 6 MP4 *.mp4 7 Compressed file *.rar 8 Pdf *.pdf

Open the File Start > All Program>Microsoft Office>Microsoft Office Word / excel / powerpoint (or) search> word / excel / powerpoint

Window Components Minimize window Maximize window Close window Title bar Scroll bar All windows share common components. These components make it easier for you use the applications. The title bar, at the top of every open window provides the name of the file or folder, as well as the application name. Located on the right side of the title bar, the control buttons enable you to minimize the window to the taskbar so you don’t see it, maximize it to fill the screen, or close the window. When you have a window maximized, the middle control button becomes a restore button which returns the window to a smaller size. Windows may also be resized by pointing to the border with the mouse and dragging the double-headed arrow out or in as needed. Or, you may resize the window by pointing and dragging the double-headed arrow at the corner of the window. Sometimes, you need to view two windows at the same time and resizing helps you achieve this result. In some cases, your document may exceed the size of your open window. When this happens, scroll bars appear on the right side of the window or along the bottom. Click the arrows to move up or down the document, or to the sides. You can also drag the rectangle on the scroll bars to quickly move around the page.

Copying the content Select the content> right click> copy and paste (or) Select the content> Ctrl + C and Ctrl + V

Moving the content Select the content > right click > cut and paste (or) Select the content > right click > Ctrl + X and Ctrl + V

Saving File Go under “File menu” in the application, choose “Save” or “Save as”. When the “Save as “ dialogue box appears, choose the place where you want to save the file. Type in a file name and Save as Type and then click the “save “button.

Saving File

Save as different file type Place File name Save as type

Printing the file Go under “File menu” in the application, choose “Print”. When the dialogue box appears, check to make sure the printer listed is the printer in the room you are in. If It is not, click on the arrow to the right of the printer name and choose the correct printer. Choose how many copies you would like printed. Decide if you only want a portion of the work to be printed and choose the number of pages you want to print. Click OK.

Printing the File

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Thank You!