The Mandatory Advising Program: First Year Milestone Advising Martina Stewart & April Vrtis

Objectives WHAT is the Mandatory Advising Program? We’ll address these questions: WHAT is the Mandatory Advising Program? WHY is advising mandatory and what are we trying to accomplish with this program? WHEN are students required to meet with an advisor? HOW to connect Learning Centered Advising to MAP First Year Milestone appointments?

Resources for MAP mapadvising.utah.edu Colleagues Learning-Centered Advising chapter 2019-20 MAP Timeline General Timeline and PeopleSoft Procedures MAP Advising Basics Manual PeopleSoft for Mandatory Advising Manual Colleagues Emails from Director of MAP: Martina Stewart in AAC

PeopleSoft for MAP Advisors need access to: 1. The ADVSRVW Operator Class 2. The MANDADV Operator Class 3. Service Indicators SRVCIND for Mandatory Advising If you don’t have access to the above, contact Sean Crouch, scrouch@advising.utah.edu

Small Group Discussion Talk about a positive learning experience you’ve had, and what made it impactful. After small group discussion, ask, did anyone have an insight as to how this experience would impact your own advising practice?

WHAT is the Mandatory Advising Program? A program that requires undergraduates to meet with an advisor at key points throughout their undergraduate experience Students are not able to register for classes unless they meet with an advisor (registration holds are placed in PeopleSoft).

Why is advising mandatory? Students don’t have time for optional! (Carol Twigg) To connect students to advisors early in their undergraduate experience and at key points on their way to graduation to help them develop a rich and holistic degree. Mention graduation and retention

WHEN are students required to meet with an advisor? Purpose: To connect students with advisors at key points in their undergraduate experience. First Year Milestone Advising Second Year Milestone Advising Undeclared Student Advising Briefly mention timeline

First Year Milestone Advising : Learning Outcomes Student can generate a degree audit. Student can interpret a degree audit. Student builds an appropriate class schedule. Department/Major Learning Outcome Advisor Goal/Learning Outcome Relate to learning theory, clear goals and objectives, relate to assessment Talk about importance of advisors considering what is important for students to learn in relation to major/program. What is your own goal? What do you want students to learn and know or value as a result of meeting with you? For those who have developed an advisor goal, can you share it with the group? Have a back up example.

Small Groups: Department L.O. Do you have a department/major learning outcome? If so, what is it? Why did your department/ major choose that particular LO? Is it still relevant? If you don't have one, what do you think would be an appropriate learning outcome for your students? Examples: Computer Science: Process for applying to the major. AAC: Student is able to identify a major exploration resource or next action step in the exploration process

Small Groups: Advisor L.O. Do you have your own advisor learning outcome? If so, what is it? Why did you choose that particular LO? Is it still relevant? If you don't have one, what do you think would be an appropriate learning outcome for your students? Examples: April: Student knows I can assist them with more than just academics. 

 Student Selection All first term students admitted as freshmen (regardless of credit hour count) will be selected for First Year Milestone Advising Summer and Fall starters are selected in September; Spring starters in March

First Year Milestone Advising: Timeline September 23 Students are selected for advising (service indicators in PeopleSoft) Email is sent to students informing them of hold Hold becomes active in PeopleSoft September 23 -November Advise students & take necessary actions in PeopleSoft November 11 at 7am Early registration for 1000 & 2000  level courses begins What happens if students meet with us after November 11?

Collaboration and Marketing Mapadvising.Utah.edu Orientation and Parent Orientation Advertising with Housing and Residential Education Banners Planner Writing Program flyers LEAP/Block U collaboration Emails throughout the semester

Email to Students Links to website with more information about MAP Instructs them who they should meet with for First Year Milestone Advising Students informed that by meeting with their advisor by Nov. 8, they will have early access to 1000-2000 courses

Who Advises Whom Departmental Advisors Academic Advising Center Advisors Honors CESA, TRiO, Beacon Scholars

PeopleSoft Logistics First Year students have both a Positive and a Negative Service Indicator in PeopleSoft How to remove the hold and give a student priority registration New notes functionality

LCA: Motivated Students Learn More Effectively Motivating Stimulating the student's desire to learn Help students see the relevance and importance in advising

LCA: Motivated Students Learn More Effectively What are the critical factors that influence students motivation to learn? (classroom study) Professors enthusiasm for the material Relevance and applicability of the material Clear organization Appropriate level of difficulty Active learning approaches Rapport with professor

Small Groups: Scenarios

Coming Soon! November 14th- 2nd Year MAP In-Service Learning Centered Advising and MAP Second Year

Thank you for attending today! MAP Website Mapadvising.Utah.edu Thank you for attending today! The MAP Committee