Region and Zone Chairperson Workshop

MD21 and District Leadership CC Larry Palmer lionlarry21b@yahoo.com MD-GMT Al Hunter alhunter50@yahoo.com MD-GLT PDG Barbara Daily bebopp2002@yahoo.com MD-GST IPDG Doug Harris doug.harris@ponderosalionsclub.com   21A DG David Pryce dpryce322@aol.com GMT Brian Woloshin lionbrianw@gmail.com GST PDG Jack / Karen Buckles jbuck32175@gmail.com GLT PDG Tom Price tomasprecio@hotmail.com LCIF PDG Art Downs artdowns@cox.net 1VDG Richard Hopkins richard-hopkins@leavitt.com 2VDG Joyce Mayer azfinal@cox.net 21B DG Chris Gibbs chris.gibbs.21b@hotmail.com GMT PCC John Hart pdgjohnhard@cox.net GST PVDG Su-Lin Trepanitis azlionrn@gmail.com GLT Laurie Genz lionlaurie@cox.net LCIF PDG Bobbie Ravenkamp bobbie21b@gmail.com 1VDG Keith Alexander keith@gokeithaz.com 21C DG Marie Cunning azdiscountflooring.mcunning@gmail.com GMT Farhana Shifa Ahmed shifa489@gmail.com GST Maribel Dillard Maridillard2@gmail.com GLT PDG Rosemarie Gabriel rgabriel513@gmail.com LCIF PDG Carl Anderson ca19819773@gmail.com 1VDG Chuck Matthews chuck1936@msn.com

During this workshop, we will discuss: The District Cabinet Zone Chair Role & Responsibilities Communicating & Working with Your Clubs Planning Successful Zone Meetings| Global Action Team (GAT)

Workshop Objective The objective today is to support you in becoming the best Zone Chairperson you can be!

Working with the District Cabinet Immediate past district governor First vice district governor Second vice district governor Region chairpersons Zone chairpersons Cabinet secretary Cabinet treasurer GLT Coordinator* GMT Coordinator* GST Coordinator* LCIF Coordinator* * non-voting cabinet member

Zone Chairperson Job Responsibilities You are a vital member of the district leadership team You are a voting member of the District Cabinet. Job Responsibilities What am I expected to do?

Let’s start with your main role. You are the link between the district leadership and clubs in your zone

Your role when working with the District Cabinet: Attend quarterly district cabinet meetings Seek guidance from district leaders to assist clubs Report to district leadership on the progress made by the clubs in your zone and challenges encountered

Collaborate with the district governor to ensure clubs in your zone: Are in good standing Are visited more than once a year Conduct service projects in their community Have effective internal communication and a public relations program. You are the administrative officer of your zone

Your role when working with the clubs in your zone: Communicator Consultant Motivator Counselor

Facilitate two-way communication between the district and the clubs Communicate & promote District, Multiple District, and LCI programs, activities, events and opportunities to your zone clubs Through emails, phone calls, newsletters, visiting your clubs, and holding informative zone meetings Encourage clubs to support district programs and activities Report back to district leaders on progress of clubs in your zone

Consultant Make sure clubs: Function per LCI policy Operate under an up-to-date and duly adopted Club Constitution and By-Laws Demonstrate sound financial practices Have an effective public relations and marketing program Develop leadership potential of their members Assist clubs to achieve excellence and remain strong

Motivator Remind clubs to submit ALL required reports on time Monthly Membership Report Service Activities Report Incoming Officers Online

Encourage attendance at International, Multiple District and District conventions, conferences, training & events Help club officers effectively fulfill their current role Provide opportunities for club leaders to consider higher offices and enhance their leadership skills

Look for communities within your zone which would benefit from the services of a Lions clubs Conduct a new member orientation Assist clubs to develop & implement a membership recruitment plan

Encourage inter-club activities and service projects Recognize accomplishments of clubs and Lions in your zone Respond to club questions/concerns

Visit each club in your zone at least once Participate in meetings & activities Encourage clubs to report service activities Assess club health Provide support to clubs as requested or needed Promote a community needs assessment

Assist GMT in membership development Assist GLT in leadership development Assist GST in service project development Hold at least 3 zone meetings

Counselor Provide coaching and guidance Assist with conflicts within clubs

Conflict Resolution Listen to both sides If necessary, seek a second opinion from a knowledgeable Lion not directly involved with the conflict Use the appropriate Dispute Resolution Procedure (if appropriate) Conflict Resolution information is available on the LCI website

Tips for Great Club Visits All clubs in your zone should be visited during your term as Zone Chair. Your visit may be completed at: a regular club meeting or a business (board) meeting Before you go – PREPARE!

Before your club visit Check the club’s website or e-clubhouse and club Facebook page Become knowledgeable about its projects It may be helpful to have a club roster

Ask club leaders about their interests and how the district can support them. Take a induction ceremony with you and be ready to induct new members if asked Prepare an invocation in case you are requested to do that honor or do the Lions Toast.

Be prepared to answer questions on a wide range of subjects Be prepared to answer questions on a wide range of subjects. These may include: LCI programs & initiatives Multiple District & District projects GAT positions & function Submitting reports Dues

for your visit will ensure a smooth Remember… Time spent preparing for your visit will ensure a smooth time at the club

Tips for Great Zone Meetings Select a convenient time/place Send meeting notices well in advance (At a minimum, request RSVPs for club Presidents and Secretaries)

Prepare an agenda (and stick to it!) Print a copy off for each club president (at a minimum) Keep the meeting on track and respect the time of attendees

At the Zone Meeting Select someone to take minutes (or use a digital recorder) Encourage clubs to share information Ask for feedback Send minutes to club presidents

Remember…… You are in charge - that includes keeping speakers concise & within their allotted time Your leadership & enthusiasm will make the meeting something clubs will want to attend and be seen as an informative communication tool.

Suggested Meeting Topics

First meeting - Focus on Service Club Service project ideas Ways to identify new projects Resources

Second meeting - Focus on Membership Strategies for increasing membership Resources available

Third meeting - Focus on Leadership Identify future club leaders Highlight leadership development resources Promote district & multiple district leadership opportunities

The Big picture – Lions Clubs International

Made up of 46,000 clubs & over 1.4 million members in over 210 countries

Each club is autonomous. That means the CLUBS choose the projects and activities that impact their community the greatest. HOWEVER…. They must operate within LCI’s Constitution and By-Laws

Promoting Club Health Identify ways to: Expand service Develop leaders Meet member needs & expectations

LCI resources to promote club health Your Club Your Way Blueprint for a Stronger Club Club Quality Initiative Leadership Resource Center GAT Tool Boxes

Global Action Team (GAT) Our Goal – To impact over 200 million lives through service, increase our membership to 1.7 million Lions and Leos, and provide learning opportunities to over 500,000 members by the year 2020.

GLT The GLT is responsible for Identifying and developing new Lions leaders.

Identify & develop potential club leaders Training, mentoring, motivating leaders to maximize their effectiveness Promote leadership development programs Engage new leaders in leadership roles

GMT Work hard to enhance member satisfaction and, in turn, increase our membership.

Promote membership resources Decrease membership drops Ensure membership chairpersons understand their role

Identify extension opportunities Emphasize member engagement in service projects Encourage clubs to implement a membership growth plan

GST Inspire & motivate service by supporting the development & implementation of service projects.

Promote goals & purpose of LCI’s global service programs Encourage hands on service participation that provides meaningful and positive experiences Attract multi-generational participants to implement impactful service

Help raise visibility of Lions service impact in local communities Seek out & share information on service project opportunities, successes and challenges

LCI – LOGO-SIGNATURE-EMBLEM GUIDELINES Step by step - How to locate guidelines for usage.   Lionsclubs.org  Home page Resources “Brand Guidelines” Scroll down to: Logo, Emblem, Signature, etc. as needed. Full details are provided for each.

Arizona Lions Rally Day Saturday, January 25, 2020 PHASE 1 of statewide membership drive GOAL: 1. Visibility all over the state. Service – it’s what we do! United effort to serve 5000+ on one day! Why? Why not! Easy and achievable for every club Let the state know who we are PHASE 2 follow up with possible recruits and encourage EACH club to do SOMETHING to sustain and increase visibility.

LIONS CLUBS INTERNATIONAL FOUNDATION (LCIF) CAMPAIGN 100 GLOBAL LCIF week of service January 13 – 17 celebrating Founder Melvin Jones 141st birthday Attend annual rededication at the Melvin Jones Lions International Memorial in Ft. Thomas on Saturday, January 18, 2020, guest International Second Vice President Brian Sheehan Remind each Lion and each club to contribute to THEIR own foundation (LCIF)

+ District & Multiple District Leaders = AN OUTSTANDING ZONE !! What you learned today.... + LCI resources + District & Multiple District Leaders = AN OUTSTANDING ZONE !!

“The way to get started is to quit talking and begin doing.” Walt Disney