Excel Lesson 2 Changing the Appearance of a Worksheet

Changing the Size of a Cell A series of (######) means that data is wider than the column. Home tab>Cells group>Format Button>change column width or row height Column—place the pointer on the right edge of the column heading until the pointer changes to a double-headed arrow and drag Row—place the pointer below the row heading until the pointer changes to a double-headed arrow and drag

Changing the Size of a Cell column should be wide enough to display the longest entry AutoFit--best width for a column or the best height for a row Double-click the row or column line to best fit

Positioning Data Within a Cell Text—bottom-left Numbers—bottom-right Home tab>Alignment group>Alignment buttons

Positioning Data Within a Cell (continued) Merge and Center—centers contents across several columns by combining into 1 cell Home tab>Alignment group>Merge and Center button Indented data—use the Increase or Decrease Indent buttons Home tab>Alignment group>Increase or Decrease Indent

Positioning Data Within a Cell Change the text orientation/rotating Home tab>Alignment group>Orientation button A menu of orientation options appears, with commands for angling the text at 45-degree angles clockwise or counterclockwise, stacking the text vertically, or rotating the text up or down.

Positioning Data Within a Cell Text that is too long to fit in a cell is displayed in the next cell, if it is empty. If the next cell already contains data, any text that does not fit in the cell is truncated, or hidden from view. Wrap text—lets you see all text in a cell by making the row height larger Home tab>Alignment group>Wrap text button

Changing the Appearance of Cells You can modify the cell’s default font, font size, font style, font and fill colors, and borders. The fonts and colors used in each workbook are part of a theme. A theme is a preset collection of design elements, including fonts, colors, and other effects. To change a workbook’s appearance, you can select a different theme, or you can format cells with other fonts and colors. As you format cells, Live Preview shows the results of the different formatting options you can choose.

Changing the Appearance of Cells Default font is Calibri. Default size is 11 points. Use font styles such as Bold, italic, and underline to add emphasis.

Changing the Appearance of Cells The default font color is black. The default fill (or background) color of cells is white. You can change both of these colors. You can add emphasis to a cell by placing a border (or line) around its edges. Border button in the Font group

Changing the Appearance of Cells Number formats change the way data looks in a cell. The default number format is General. The Formula Bar shows the actual value of the contents you see in the active cell. For example, the actual value shown in the Formula Bar might be 1000, whereas the number you see in the active cell is $1,000.00.

Formats Format Description General Default; displays #s as typed Number Displays numbers with decimals Currency $ with decimals Accounting $ and lines up decimals Date Time Percentage Percent sign Fraction Scientific Exponential notations Text Text and #s exactly as typed Special Special formats—zip codes, phone #s Custom You create

Changing the Appearance of Cells (continued) Format Painter—copy formatting from one cell to another To open the Format Cells dialog box—click the Dialog Box Launcher on the Font, Alignment, or Number group Or press CTRL + 1

Using Styles Style—combination of formatting characteristics such as alignment, font, font size, and font color Home tab>Styles group>Cell Styles button To clear all the formatting, Home tab>Editing group>Clear button>Clear Format