2019-20 State Reporting Updates 2019 Boot Camp

*Updates since Spring Regional Meeting 19-20 Collection Files COLLECTION FILES WITH CHANGES COLLECTIONS WITH NO CHANGES Student School Association Report Card March Advanced Course Completion Special Education Discipline (Discipline Action) Graduation Guidelines SPED Interchange (Child and Participation) RITS EDIS Staff Assignment School Discipline (Formerly SDA) TSDL (Returning for 19-20) *Updates since Spring Regional Meeting

Updates for 19-20 Changes Since Spring Regionals

Updates to Discuss Student School Association (SSA) file (Student Interchange) Attendance Funding Codes Related to Full-Time Kindergarten Participation file (SPED Interchange) Staff Assignment file (Staff Interchange) School Discipline file Course Enrollment file (Teacher Student Data Link)

SSA – Attendance

Impacts of SSA – Attendance No change to attendance set up or data entry Opportunity to validate attendance earlier CDE has communicated updates with SIS vendors- updates forthcoming Total Days Attended Total Days Excused + Total Days Unexcused ______________________ Total Days Possible

Attendance Snapshot Addition The snapshot is scheduled to be open in April with clearance deadlines in June. This snapshot contains student level attendance information for each school.

Impact to School – Attendance Snapshot SSA Errors Attendance fields will only pull errors if blank or not numeric Level 2 EOY and OC snapshots will not reference the Attendance fields Attendance Snapshot will lead to an additional set of Level 2 errors during the end of the school year

SSA – Funding Codes Retired Funding Codes New Kindergarten Funding Codes 89 – Not Eligible, CPP/ECARE Allotment Met 83 – Part-Time, CPP/ECARE No longer an option for grade 007 Still an option for grade 004 80 – Full Time, Non Specific 91 – Full Time Online (single district) 92 – Full Time Online (multi-district) Updated Funding Codes Not applicable options for CSI schools

Impacts of SSA – Funding Codes Check that kinders have appropriate funding code in SIS: 80 for full-day students 82 for half-day students Check that no students have the 89 funding code CPP/ECARE Schools can now use one CPP and one ECARE slot for full day preschool Schools can use two ECARE slots for full day preschool.

PowerSchool SSA Issue

Participation - Delay Codes The addition of 4 new codes mostly related to Not Valid options The removal of 17 delay codes Modification of the definition of 8 delay code definitions Delay Codes Added 58 – Not Valid – Additional evaluations or special evaluations needed 59 – Not Valid – No personnel available for evaluation 60 – Not Valid – Staff missed the timeline 61 – Not Valid – Other__________(provide explanation in exception request)

Impact to School – Delay Codes Coding option “61 – Other” now requires an exception be requested, so more details on the reasoning for the delay will need to be provided to CDE for reporting purposes. SIS/PMS updates are anticipated to be implemented this fall First opportunity to utilize these options will be for December Count *See Special Education Participation File Layout for the Delay Codes available within each delay field.

Staff Assignment – In Field Status Field 06 – HQ via 24 Hours is no longer a valid code

Impact to Schools – In Field Status Schools will need to update all staff previously coded as 06 HQ via 24 Hours to best applicable option. Starting point files have all of the 06 – HQ via 24 Hours options highlighted to ensure people update.

School Discipline Collection The Attendance file has been removed completely SASID/LASID was added to the remaining 3 files and made optional to assist with accurately reporting discipline information by student. While CDE is making SASIDs/LASIDs optional, CSI encourages schools to utilize this field streamline troubleshooting of errors.

Impact to School – School Discipline Student-level discipline data will be made available to data contacts if the SASID/LASID field is completed Depending on how IC/PS sets it up, there may be a way toggle this field on when needed (for troubleshooting) but remain off by defaults. As more information is made available, CSI will share out additional guidance and welcomes school feedback!

TSDL Collection: Dates and Deadlines One of the longest collections – kicks off at beginning of SY (Aug 16th, 2019) and closes at the end of the SY (July 9th, 2019) Initial Training/Guidance will be released start of school year on August 16th, 2019 - rather than mid-year Course Code initial submission due September, 17th

Impact to schools – TSDL Dates and Deadlines One of the longest collections – Impact: Schools will want to be sure they are staying on top of this collection. As it spans the academic and calendar year, it can be easy to let this collection fall by the wayside. Mark work calendars with all collection deadlines and dates. Initial Training/Guidance August 16th, 2019 - Impact: Schools will have the training necessary to start the collection process as early as possible. Course Code initial submission Sept. 27th - Impact: Schools will need to perform Course Code audits in their SIS in advance of the Course Code initial submission. Plan for lead time.

TSDL Collection: Collection Requirements All 6-12th grades need to be included SIS Course Audit to confirm alignment with current SCED codes (SCED version 3 & 4) No requirement for reporting for 18-19 Summer School No summary report required

Impact to schools – TSDL Collection Requirements All 6-12th grades need to be included - Impact: For the prior 18-19 SY, many schools did not need to report for this collection as it was on a one-year hiatus. Nearly all CSI schools are expected to report this year. SCED codes version 3 & 4 - Impact: SCED codes 1 & 2 no longer valid. Schools need to check SISs to confirm used of SCED 3 or 4 codes. Missing and incorrect SCED codes are the most common errors on Course Code files. No requirement for reporting for 18-19 Summer School – Impact: Summer School 19-20 reporting will be required for the 20-21 TSDL collection. No summary report required - Impact: One less thing to get done!

Impact to School – General Plan accordingly for new fall deadlines to support TSDL collection More student data collected = potentially more time in error resolution process Most common errors: Course Code file: Missing or incorrect SCED codes Course Enrollment Invalid grade and course completion code

Questions?

Thank you for Attending this Training! Contact the Submissions Inbox with Questions: Submissions_CSI@csi.state.co.us