Welcome to all of you On behalf of Roberto Losito, Head of the EN Department, Welcome to all of you Welcome to the EN Department 1

78 76 Operation Projects Studies Manufacturing Infrastructures Head of Department: R. Losito Deputy: M. Brugger Operation Infrastructures Accelerator Coordination & Engineering Department Head Office (EN-DHO) (EN-ACE) R. Losito K. Foraz Accelerators Experimental Areas 5 61 Administration, Resources & Performance Cooling & Ventilation (EN-CV) (EN-ARP) M. Nonis L. Serio Projects Consolidation 67 11 Experimental Areas (EN-EA) Electrical Engineering (EN-EL) Upgrades New facilities Design & M. Brugger N. Bellegarde 27 32 Mechanical & Materials Engineering Handling Engineering (EN-HE) (EN-MME) F. Bertinelli Manufacturing Studies I. Ruehl 78 76 Survey Mechatronics Measurements (EN-SMM) Sources, Targets & Interactions (EN-STI) S. Gilardoni More information in 2 days A. Masi 37 Welcome to the EN Department 3

Building 54 EN Dept. HQ (EN-DHO) Building 55 Building 33 MeyrinSite (http://maps.cern.ch) Welcome to the EN Department 4

Building 35 EN-CV Building 530 EN-EA Building 54 EN-ARP+ EN-EL EN-HE Building 112 + 376 EN-ACE + EN-MME Building 25 EN-STI’ Building 100 EN-MME’ Building 18 EN-SMM Welcome to the EN Department 5

Building 926 EN-SMM’ Building 864 EN-STI PrévessinSite Welcome to the EN Department 6

Your office EN Logistics Locks and keys en-logistics@cern.ch Inventory Office moves Renovation works Office furniture Emanuele 62020 Marie-Christine 63230 Welcome to the EN Department 7

Your computer EN Desktop en-desktop@cern.ch Installation Troubleshooting Advice Inventory Gaëtan169807 Jérôme160077 Paolo* 166331 *EN-STI Welcome to the EN Department 8

Other support services CERN General Support service-desk@cern.ch PrinterSupport printer.support@cern.ch CAD(CATIA SmarTeam) Support catia.support@cern.ch 77777 CAE WorkstationSupport cae-workstations.support@cern.ch Welcome to the EN Department 9

OS and Computer Accounts at CERN NICE account= CERN Computer Account Default configuration 2 passwordsNICE password EDH authorization password Welcome to the EN Department 10

BYOD Policy at CERN “bring your own device” Permitted, but in compliance with CERN computing rules Operational Circular No. 5 https://security.web.cern.ch/security/rules/en/ CERN web-based applications from outside NICE desktop from outside Terminal Server Welcome to the EN Department 11

•Stop —Think —Don’t open dubious links & attachments! CERN is target. YOU are target! •Stop —Think —Don’t open dubious links & attachments! •Don’t share your password! In case of doubt: Computer.Security@cern.ch

Copyright violation is a theft and comes with substantial costs Only use CERN- provided software! In case of doubt: Computer.Security@cern.ch

Software Default! CMFto install and remove software Welcome to the EN Department 14

Your Electronic Mail at CERN FirstName.Surname@cern.ch Synchronized with NICE login http://mmm.cern.ch NICE login + password Welcome to the EN Department 15

CERN Directory entry point •Dept. websites •Project websites •Web applications •Maps, access •Documents •Working at CERN •Life at CERN •Etc. http://cern.ch/directory Welcome to the EN Department 16

EDH Files Management + Web-based Applications http://app.cern.ch NICE login + password Welcome to the EN Department 17

= Distributed File System Users\x\xxxx http://dfs.cern.ch NICE login + password NICE login Welcome to the EN Department 18

Cloud data storage for all CERN users http://cernbox.cern.ch NICE login + password Welcome to the EN Department 19

= Engineering Data Management Service •For engineering and technical documents •EDMS supports document lifecycle and access restriction handling •Dedicated training sessions  http://edms.cern.ch NICE login + password Welcome to the EN Department 20

EDH= Electronic Document Handling Administration forms with approval routing •Absence request •Official travel request •Training request •Access request •CERN catalogues •Etc. http://edh.cern.ch NICE login + password + EDH authorization password Welcome to the EN Department 21

Working Hours and Days Official CERN Working Hours Normal Working Hours Specific Authorization (outside Normal Working Hours) Welcome to the EN Department 22

Working Hours and Days(cont’d) Working Days Monday Tuesday, 1January (New Year) Tuesday Wednesday Thursday Friday Friday, 19April (Good Friday) Monday, 22April (Easter Monday) Wednesday, 1May (1st May) Thursday, 30May (Ascension day) Monday, 10June (Whit Monday) Thursday, 5September ("Jeûnegenevois") Public Holidays Tuesday, 24December (Christmas Eve) Wednesday, 25December (Christmas) Tuesday, 31December (New Year’s Eve) CERN closes for two weeks in the end of the year Welcome to the EN Department 24

LeavesAbsence Request in EDH Annual Leaves 30 days/year (2.5days/month) Leave year: from 1stOctober to 30thSeptember Special Leaves Home leaves Additionaltravels Leaves forfamily events Arrivaltravels Your DAO Welcome to the EN Department 25

Your official travels EN Travels •Visiting firms •Attending conferences •Etc. en-travels@cern.ch Marie-Christine 63230 Emanuele 62020 Welcome to the EN Department 26

Being trained at CERN All training Learning Hub Safety Training Welcome to the EN Department 27

CERN And if I’m sick inform your GAOor your supervisor Medical Service Building 57 (Meyrinsite) Monday-Friday 08:00-17:30 Welcome to the EN Department 28

CHIS Being insured MPE MPAt Other MPA ( ) CERN Health Partners Healthcare for CERN MPA Insurance Scheme ( ) http://cern.ch/usersoffice Welcome to the EN Department 29

EN Dept. Administrative Office EN Dept. Administrative Officer: Rachelle Decreuse-Michaud 73375 54/3-007 EN Department Administrative Office: Galina ‘Galia’ Galdo 71121 54/3-005 en.dep.dao@cern.ch Welcome to the EN Department 30

Whom to contact General questions your Supervisor or your Group Secretary(GAO) Administrative matters EN DAO Office en.dep.dao@cern.ch EN official travels en-travels@cern.ch EN facility management en-logistics@cern.ch Computing questionsen-desktop@cern.ch Welcome to the EN Department 31

EDH https://edh.cern.ch/Document/Personnel/BankDetails/ What shall I do next? Permanent access card building 55 Bank account IBAN starting with CH EDH https://edh.cern.ch/Document/Personnel/BankDetails/ + en.dep.dao@cern.ch Permanent local address  EDH French card application  Admin e-guide https://admin-eguide.web.cern.ch/en/procedure/french-cards EN Newcomers Welcome Welcome to the EN Department 32

Thank you / Merci