Business Communication Skills for Managers Module 8: Developing and Delivering Business Presentations

Visual Aids

Presentation Tools and Visual Aids We forget around 50% of new information within 18 minutes, and retention falls to 35% after a week Repeat information to improve memory Image: VARK Illustration. Provided by: Lumen Learning. License: CC BY: Attribution

Presentation Tools and Visual Aids (Cont.) Common Presentation Tools: Presentation software Add Ins Handouts Giveaways Pens/pencils/markers Flip Charts Dry Erase Boards

Using Microsoft PowerPoint

New Presentations To save documents, choose format you would like and Ctrl+S To delete slides: click on border and press delete or backspace keys To create new PowerPoint: double click on “new blank presentation”

Editing and Enhancing a PowerPoint Presentation Adding Slides: New Slide > Select layout > Enter Deleting Slides: Highlight slide > delete Organizing Slides: drag and drop Inserting Text Boxes Changing Theme Inserting text boxes: click inside placeholder and enter text, or Insert > Text Box Changing theme of presentation: formatting options, design tab

Visuals: Images, Videos, and Objects Adding Images Insert > Picture > Open Adding Videos Insert > Online Video > Open Arranging Objects Image: Triatleta photo. Authored by: Quino Al. Provided by: Unsplash. Located at: https://unsplash.com/photos/PTWyikFE3sc. License: CC0: No Rights Reserved

Using Google Slides

Creating and Organizing Presentations Creating New Presentations Click plus (+) sign in Blank Presentation box Title: [Untitled Presentation] box and type title Organizing New Presentations Select new slide Ctrl+M Insert > New Slide Slide > Duplicate slide Right click > New Slide

Images, Videos, and Arranging Objects Art and images add impact: Insert > Image Videos add visual interest and engagement: Insert > Video Arranging Objects: layering text, imagery, lines, shapes

Making a Presentation for a Meeting

Parts of a Good Presentation Macro level: key elements are content, organization, and delivery Content: substance, style Organization: strong opening, logical and well-supported information, sense of flow, put thought into information design Delivery: body language, word choice, personality & professionalism, passion on subject Substance elements: originality and significance of idea, quality of research, clarity & impact of recommendations Style elements: confidence and credibility Refer to module for example of a presentation grading rubric: https://courses.lumenlearning.com/wm-businesscommunicationmgrs/chapter/parts-of-a-good-presentation/

What’s My Presentation About Purpose: objective, intended outcome Audience: who, why, factors such as age range, education level Message: build idea inside minds of audience, research topic

Bad Presentations Confusing graphics, too much text, 40 slides read Failing to edit, too little or too much information Not enough emotion or substance 10/20/30 rule Follow 10/20/30 rule: 10 slides, 20 minutes, 30 point font minimum How to avoid death By PowerPoint. Authored by: David JP Phillips. Provided by: TED. Located at: https://youtu.be/Iwpi1Lm6dFo. License: All Rights Reserved

Making a Presentation for a Meeting (cont.) Hone in on purpose, audience, and message Beginning: describes baseline, add tension and drama Middle: contrast between what is and what could be, establish validity and logic End: call to action, new bliss Call to action: work to build a culture and networks New bliss: articulates proposed and desired state, what motivates audience

Quick Review Creating a good presentation involves research, analysis, reflection start with end in mind think of purpose, audience, and message Keep desired outcome in mind (audience and personal) Test drive presentation: ask colleagues, friends, family to listen Reject bad presentation memories