E-Survey 2019 Pilot Highlights for Survey Administrators

Summary of Contents E-Survey information Who participates in the HYS E-Survey E-Survey materials Administering the E-Survey E-Survey results Healthy Youth E-Survey 2019

What is the HYS E-Survey Pilot? The Healthy Youth Survey (HYS) is Washington State’s school-based youth health behavior survey. HYS is a paper and pencil survey given every 2 years to students in Grades 6, 8, 10, and 12 (and Grades 7, 9, and 11 in small school districts). Schools requested that HYS be available online and your school volunteered to participate in the pilot and will: Receive 2019 survey results. Provide critical feedback on the E-Survey process so it can be offered statewide in 2020. HYS is sponsored by OSPI, Health Care Authority, Department of Health, and Liquor and Cannabis Board. Healthy Youth E-Survey 2019

Who Participates in the E-Survey? ALL 6th, 8th, 10th and 12th grade students in the school Schools from eligible “small” school districts can also survey 7th, 9th and 11th graders Participation is VOLUNTARY Parents can decline participation Students can decline participation in the survey (an alternative activity will be scheduled by your survey coordinator) Students can skip any questions they don’t want to answer Healthy Youth E-Survey 2019

E-Survey Materials You will receive the following materials from your school’s Survey Coordinator: Survey administration instructions (1) The online survey URL (1) If You Need Some Help resource lists (1 per student) Survey Administrator Feedback Form (1) Healthy Youth E-Survey 2019

E-Survey Types Green online survey Blue online survey For 6th graders (and 7th graders in “small” district schools) Blue online survey For 8th, 10th, and 12th graders (and 9th and 11th grades in “small” district schools) There are two versions of the blue online surveys. They are randomized so half of the students will get Form A and the other half will get Form B. Healthy Youth E-Survey 2019

E-Survey in Spanish Students will have an option at the beginning of the E-Survey to select an English or Spanish survey Healthy Youth E-Survey 2019

On the Day of the E-Survey Plan to allow students a full class period for the online survey (about 40-50 minutes) Read through the Survey Administration Instructions Follow your schools' protocol for setting up student computer access and entering the URL: Enter the URL for all students, or Bookmark the URL for students, or Write the URL down so students can enter it themselves Make sure you have enough Resource Lists for all students Healthy Youth E-Survey 2019 Healthy Youth Survey 2018

Administering the E-Survey Read the student instructions provided in the Survey Administration Instructions Let students know: Their answers are important! Participation is voluntary (dismiss students to alternative activity if necessary) The online survey does not include any codes or personal identifiers No one will know their answers The survey is not a test, there are no right or wrong answers Ask students if they have questions before starting Healthy Youth E-Survey 2019

During the E-Survey Stay in the room, but do not wander around. Do observe students’ behavior to prevent students from finding out how other students answered and to prevent disruptions. Answer students’ questions if they ask and you can preserve the anonymous nature of the survey. Let them know they can skip questions. Accommodate students with special needs if reasonable, and if their answers can remain voluntary and anonymous. If students finish early, ask them to sit quietly or read Healthy Youth E-Survey 2019

Feedback on the E-Survey Fill out the Survey Administrator Feedback Survey. A link will be provided. Healthy Youth E-Survey 2019

When the E-Survey is Over Remind students to go to the end of the online survey and Submit their responses and close their Internet browser Hand out the Resource Lists ~ If You Need Some Help Return your Survey Administrator Feedback Form to your schools HYS Coordinator Healthy Youth E-Survey 2019

E-Survey Results School building and district reports of results will be released in March 2020 The reports will include the same information as your 2018 HYS results Healthy Youth E-Survey 2019

Thank You! The Healthy Youth Survey Planning Committee greatly appreciates your assistance and feedback in administrating the Health Youth E-Survey Pilot 2019! If you have any questions about the E-Survey, please talk with your building Survey Coordinator. For more information about the survey and past survey results, visit: www.AskHYS.net