In Service Teachers’ Training Programme Presentation by the Registrar GC University Lahore In Service Teachers’ Training Programme Role of the Registrar Office Presentation by the Registrar 11th December, 2007

1. The Registrar shall be a whole time officer of the University and shall be appointed by the Chancellor on the recommendations of the Government which shall consider for this purpose a panel of three persons recommended by a Search Committee appointed by the Syndicate and headed by the Vice Chancellor on such terms and conditions as it may determine. 2. Under the general supervision of the Vice Chancellor, the registrar shall (i) Be the custodian of the common seal and the academic records of the University; (ii) Maintain a register of Registered Graduates in the prescribed manner;

(iii) Conduct elections of members to the various authorities in the prescribed manner; (iv) Be the Secretary of the Syndicate, the Academic Council, Advanced Studies and Research Board, the Selection Board and such other Committees. As may be prescribed; and (v) Perform such other duties as may be specified by the Vice Chancellor and other authorities from time to time. In addition the Registrar is responsible for the Intra-departmental co-ordination, Inter-departmental co-ordination and Inter-sectoral co-ordination.

The Staff: Registrar Dy. Registrar (Admin. & Establishment) Dy. Registrar (Academic) Dy. Registrar (Admission) System Analyst

Establishment Wing Appointment on contract basis of Gazetted Staff Appointment on contract basis of Non-Gazetted Staff Recruitment of Gazetted / Non-Gazetted Staff Leave Cases Posting Case Transfer Cases Promotion Cases of Gazetted / Non Gazetted Staff Seniority Cases Increment Cases

Establishment Wing G.P. Fund Cases Pension Cases House Rent Cases Resignation / Termination Cases Disciplinary Cases under E&D Rules Re-Imbursement of Medical Charges Retirement Cases

Academic Wing To facilitate the meetings of the following Committees:- Academic Council Academic Committee Board of Studies Advance Studies & Research Board To act as focal person for:- National Internship Programme NAVTEC NTS Higher Education Commission SFAO

To look after the Staff of Academic Section, Computer Section and System Analyst Office. To coordinate with all Academic Departments and to conduct official correspondence on academic matters. To process Ph.D. admissions To look after advertisements in daily Newspapers. To look after Honours and Award system. To assist the Registrar in preparation of GCU Calendar. To plan the schedule for admission to F.A/F.Sc. 1st year, B.A/B.Sc. (Hons) 3rd year, M.Sc. Part-I / M.S / M.Phil Part-I Programme.

To supervise: the change of subjects / group as per rules / policy. the Printing of prospectus for new session with necessary amendments

Admission Wing To deal with the for admissions (F.A/F.Sc 1st year, B.A/B.Sc (Hons) 3rd year, M.Sc. Part-I / M.S / M. Phil Part-I Programme) To maintain the record of admitted students of F.A/F.Sc, B.A/B.Sc. (Hons), M.Sc & M. Phil Programme To supervise of the staff of Admission/Enquiry Branch To assist the Registrar in official/legal matters To prepare the list of struck-off students To prepare the list of students restored/re-admitted

Admission Wing To supervise the preparation of GCU Timetable (in collaboration with Incharge Timetable) To sanction leave / duty leave To maintain attendance record. To deal with the migration process To deal with the registration. To make correction of name, date of birth & marks as per revised result cards/certificate issued by the concerned Board/University To supervise change of residential address of the students

Admission Wing To supervise cases of students relating to cancellation of admission on the report of concerned Board/University after verification To supervise cases relating to fine on account of discipline cases after the approval of the Vice Chancellor Tutorial grouping of students Meeting with parents regarding counseling of students and admission/re-admission To deal with cases of students relating to migration /discharge certificate/NOC.

Admission Wing To supervise cases of verification of result cards/certificates and registration of students To supervise the cases of repeating of study course/semester/class by the students and to issue notification to the concerned departments/officers To deal with the Eligibility/Ineligibility of students for examination

Overall Working Position Male Female Total Teaching Staff 298 83 381 Non-Teaching Gazetted 116 28 144 Non Teaching Non Gazetted 521 11 532 Grand Total 935 122 1057

Total Teaching Strength Male Female Total Professor 19 2 21 Foreign Professor 45 Distinguished Professor 4 Visiting Professor 34 Eminent Scholar 1 No. of Associate Professors 29 3 32 No. of Assistant Professors 66 16 82 No. of Lecturers 91 55 146 No. of Teaching / Research Assistants 9 7 298 83 381 No. of Ph.D. Faculty 124 133

Designation wise List of Staff Working Under Tenure Track System Sr. No. Designation Total 1 Professor 11 2 Associate Professor 03 3 Assistant Professor 26 Grand Total 40

No. of Faculty Members having Scholarship for M No. of Faculty Members having Scholarship for M.Phi/PhD and on study leave 25

System Analyst Office (SAO) Hardware Solutions All network related problems of whole registrar Office is handled and resolved by SAO. Software Solutions Development including analysis, Design and testing of all the computerized systems running in GCU. Admission System Maintenance (including data entry issues and reports generation issues) on daily, monthly and yearly basis as per requirement of the users.

System Analyst Office (SAO) Attendance System Data Entry of all Strut-Off, Restoration students is done in SAO All Reports/ Notices of strut-Off students are generates in SAO Solve End user Problems on daily basis. Time Table System Whole system handling is done in SAO Data Entry (after coordination with Incharge Time Table ) Generate Time table of all the students according to their subjects and classes

System Analyst Office (SAO) Changes are made on daily basis as per notifications are issued, and generate the new time table for that particular student. Distribution of section wise list to all departments for their attendance record. Fee System Maintenance (including data entry issues and reports generation issues) on daily, monthly and yearly basis as per requirement of the users. Financial Aid Maintenance (including data entry issues and reports generation issues) on daily, monthly and yearly basis as per requirement of the users.

System Analyst Office (SAO) Scholarship System Examination System Maintenance (including data entry issues and reports generation issues) on daily, monthly and yearly basis as per requirement of the users. GCU Alumni System Human Resource Management System (HRM) Maintenance (including data entry issues and reports generation issues) on daily, monthly and yearly basis as per requirement of the users.

System Analyst Office (SAO) Mailing System E-DataBank Whole system is under the use of SAO including its all 14 sub Modules. All Data entry, reports generation is done by SAO after coordinating with all departments (Academic/ Non-Academic). Generate Quarterly comprehensive report. BackUP and Recovery of Database Server Backup is maintained on daily and weekly basis.

System Analyst Office (SAO) Proformas Handling/Chancellor Website upgradation External proformas All proformas related to HEC, Ministry of Education and etc. Internal proforma All proformas from all departments of GCU Chancellor Website upgradation Upgradation of chancellor website to update the information related to whole GCU..

System Analyst Office (SAO) Assessment of Applicants Assessment of all computer related applicants for their computer professional skills and qualification by SAO. For example Computer Operator, Office Secretary, etc.