Advising Module Specialist Technology based facilitators at The American College of Greece: A review of tools and their contribution to student autonomy Maria Matiatou, M.A. Academic Counselor Advising Module Specialist July 10, 2019

The Institution Pierce Deree (High School Division) (Undergraduate and Graduate School Division) Alba Graduate Business School

Historical Highlights https://www.acg.edu/about-acg/acg-history/ 1875 Founded in Smyrna, Asia Minor 1923 Relocation to Greece 1927 First post-secondary education courses 1941-44 In various Athens buildings during the Nazi occupation 1965 Relocation to current campus in Aghia Paraskevi 1981 Accredited by the New England Association of Schools and Colleges (first international institution accredited by a U.S. regional accreditation agency) 2004 First graduate programs 2011 Degree validation agreement between Deree and The Open University, UK 2012 Strategic alliance with ALBA Graduate Business School (Greece) 2015 Revalidation by The Open University, UK

Introduction The Office of Academic Advising caters for students from 0 to 50 US credits, plus all students on academic probation (Career G.P.A. < 2.00) regardless of credits earned. Students search for experiences that facilitate interactions, communication and administrative procedures. To enable these experiences, the Office of Academic Advising provides decision support tools from a toolbox of technology- enhanced, customized solutions. These tools help build an environment that nurtures independence, autonomy and collaboration.

Purpose and Value The tools are intended to: Familiarize students with program structures and requirements Enhance student awareness and responsibility Initiate and facilitate autonomous action through agility and responsiveness Support academic advancement through the monitoring of performance and progress Their value extends throughout the 4-year undergraduate cycle as progression audit tools and performance evaluation instruments.

They include a set of system-generated reports based on a program structure (Institutional Tree) for each major and software-generated forms available online through the student portal (JENZABAR, MyAcg) and the Blackboard learning management system. They establish an early awareness system infused with highlights and alerts that enable students to take control of choices and act in an independent and timely manner.

Functions of system generated advising tools Institutional Requirement Tree Graduation Report Advising Worksheet Course Needs Course Alterations Notepad

Degree Requirement Form A glimpse Advising Worksheet Degree Requirement Form

Graduation Report Course Needs

Student Management Information System Portal Advising Module Reports Institutional Requirement Tree Jenzabar EX

MyACG Portal Functions Registration

MyACG Portal Functions Student Resources

Advising announcements Registration instructions Degree requirement forms by academic year List of liberal education elective courses List of Faculty Advisors/department heads Course descriptions College catalogs by academic year

Student Portal in-class tutorials Each semester a 15-minute presentation is delivered to students registered in Pre-Academic English courses. The presentation is about the online registration system. We go step by step explaining to students: Where and how to log in How to select the corresponding semester How to search for courses (by course name, by course ID, by area, by days and time slots). We give them tips on how to make this search easier Other functions available are also discussed: where to find course syllabi, check student schedule and final exams dates, retrieve grades  

Electronically available student support documents Degree Requirement Form for major Course requirement form for minor The Web Registration Advisory Form (clearance) The Decalogue of Academic Advising information sheet The How to Register road map Student forms (petitions, declaration of major/minor, change of status, directed study, graduation etc.) Online college catalog (access to course descriptions & syllabi, prerequisites/co-requisites)

Content of Student Autonomy Awareness Responsibility Self-reliance Confidence Success

Context of Student Autonomy Student Portal Blackboard In-office meetings E-mail Phone call Visit

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