UC ANR UCPath Network July 24, 2019

Agenda Today’s Agenda New TRS Approval Deadlines Position Management – ANR changes effective July 1 Readiness Sessions & Employee Communications Paychecks get a new look and feel What to expect the first time you log in to UCPath August 15 Town Hall – send us your questions! Recruitment and Pre-Hire Processes – Training in Sept

Implementing Positive Changes… New TRS approval deadlines May Position Management (Approval to initiate a recruitment) New online form replaces SPR July Readiness Sessions with UCCE offices, Statewide Units & RECs Aug Zoom training on changes to Recruitment and Pre-Hire processes Sept Town Hall Aug 15

TRS approval deadlines for Bi-weekly Paid New Timing Employee submits timesheet by 5pm on the last work day of the pay period Deadline for supervisor TRS approval is 10am on Monday following the end of the pay period No opportunity for late submission TIMELY AND ACCURATE TIME REPORTING IS CRITICAL FOR TIMELY AND ACCURATE PAY!! John review agenda and meeting logistics

Position Management: Effective July 1 New process to approve a new staff recruitment The SPR is OBSOLETE!

Position Management: Effective July 1 New Position Management PerfectForm as of July 1, 2019 SPR will no longer be accepted Zoom training posted on ANR HR Staff Recruitment webpage, along with FAQs and Checklist 90 ANR people participated in Zoom trainings

One hour sessions, including time for questions and discussion Readiness Sessions UCPath team (BOC, HR) scheduling small, interactive sessions with UCCEs, RECs and administrative units One hour sessions, including time for questions and discussion Target audience: Directors, Office Managers, Business Managers, Supervisors, and anyone else who is interested IF YOU DON’T HAVE A SESSION SCHEDULED, EMAIL UCPATH@UCANR.EDU John review agenda and meeting logistics

Key Cutover Dates Aug 30, 8am Sept 27, 8am AYSO Freeze AYSO becomes view-only for functions moving to UCPath. These include updating address/personal email, tax withholding and direct deposit information Sept 27, 8am UCPath Goes Live UCPath Self Service available to view earnings statements, vacation and sick leave balances, update address/personal email, tax withholding and direct deposit information John review agenda and meeting logistics

UCPath “Go Live” communication plan UCPath is Coming Key cutover dates for AYSO and TRS Understanding your paycheck Aug Get Ready What you need to know The first time you log into UCPath How to get help Sept UCPath is Here! UCPath / AYSO comparison Oct 1 Town Hall Aug 15 ANR Update messages ANR Employee News articles Fliers distributed through UCPath Network

Paychecks Get New Look & Feel .

What to expect the first time you log in to UCPath You’ll be prompted to set up five security questions to protect your personal data. The security questions help verify your identity to prevent unauthorized access or changes to your financial, health benefits or personal information. You’ll also be asked to complete a self-identification questionnaire about veteran and disability status, race, ethnicity, gender identity, and sexual orientation. You can choose “decline to state” for any question but sharing information provides important data about UC employee diversity and informs UC’s efforts to create an inclusive environment. John review agenda and meeting logistics

UC ANR Town Hall Thursday, August 15, 2019 1:30 p.m. – 2:30 p.m. Zoom meeting ID: 530 365 395 Join VP Glenda Humiston, AVP Tu Tran and the UCPath Project Team for a critical town hall discussion. Send questions in advance to ucpath@ucanr.edu

UC ANR Town Hall All locations are encouraged to host events for this town hall to create an engaging atmosphere. Suggestions: Reserve a room with AV equipment Invite people to arrive 15 minutes early Distribute paper and pencils to collect questions Assign roles to facilitate the meeting Test the equipment in advance

Staff Recruitment and New Hire Processes TAM replacing CATS as staff recruitment application Improved tools for new hire process (forms, I-9, etc.) 90-minute Zoom sessions, to be recorded Target audience: Office Managers, Business Managers, Supervisors, and anyone else involved in hiring staff Timing: September 18 and September 24 John review agenda and meeting logistics

Next Month’s Topics Cutover timeline – key dates What you need to know Where to go for help: UCPC and ANR support model

Questions about UC Path?   Email ucpath@ucanr.edu or visit ucpath.ucanr.edu