Working with Financial Aid Presented by Kathy Lucero, Director, Admissions & Records, Chaffey College Victor DeVore, Student Services Analyst, San Diego Community College District

Everything we do can Affect a student’s financial aid Transcript evaluations Residency determination Late Drops/Back Drops Excused Withdrawals Adding/dropping majors AB 2248 Loss of priority/CCPG Deceasing student records Rebilling

Transcript evaluations Timing is important May result in overpayment Prioritize bulk unit evaluations, at minimum

Residency determination Non-resident students are not eligible for State financial aid CCPG Cal Grant AB 540/Dreamers State aid only Not eligible for Federal aid Notify Financial Aid Office of any changes in residency status Reclassification “Mistakes”

LATE DROPS & BACK DROPS Non attendance versus stopped attending Last date of attendance Late Drops = “W” or equivalent? Back Drops Did student sit in class or actively participate online Is there an overpayment

Excused withdrawal A California Thing (Title V) Not recognized by the Feds Treated differently A&R – Not counted as attempted units Financial Aid – Units count as attempted, the same as W, FW, UW, etc. for SAP calculations

Adding/dropping majors Students eligible to receive financial aid for only one qualified program at a time Multi-college districts Major must be offered at college of record Make sure majors are coded correctly for reporting purposes National Student Clearinghouse NSLDS

AB 2248 EC 69432.95 During orientation of a new student, a qualifying institution shall notify the student in writing: Cal Grant limited to four academic years Student must take 15 units per semester or the equivalent quarter units, or 30 semester units or equivalent quarter units per academic year, in order to graduate within four years. During online registration by a student for fewer than 15 semester units or the equivalent quarter units, this information must be provided to the student with a box for the student to check acknowledging receipt of the provided information.

Loss of priority/ccpg Recommended that petitions be combined into one process Restoration of one equals restoration of the other Exception – 100-unit cap

MISCELLANEOUS Rebilling Grade changes Deceased records Inmate students Use consistent, student-friendly terminology Petitions

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