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Computer Practice N4

SPREADSHEETS (4) MODULE 12

CHARTS AND GRAPHS UNIT 12.1

An introduction to charts and graphs Graphs and charts are used in the graphical function of MS Excel to perform a graphical presentation of your numeric information in a worksheet. These charts are automatically linked to your numbers in the worksheet and will change automatically when you change the numbers in your worksheet.

The column or bar chart The series of information is indicated in columns on your graph, and you can use more than two series of information in this graph. Figure 12.1: Example of a column graph

The line chart A line connects the different data points. Figure 12.2: Example of a line graph

The pie chart This graph is a circle which is divided into different segments like a sliced cake. Represents the number as a percentage of the totals. Can place a label next to each segment. Different segments are indicated by different colours. Figure 12.3: Example of a pie chart

Terminology for charts A Series Range of values stored in different cells of a worksheet. The X-axis The horizontal line at the bottom of the chart. The Y-axis The vertical line at the left-hand side of the chart.

Terminology for charts Titles Descriptions for chart titles and axis titles. The legend Explains what different colours and patterns used in a graph for different series and values indicate on the graph.

HOW TO CREATE A CHART UNIT 12.2

VIDEO: Inserting charts (MS Excel 2016)

Assessment activity 12.1 Test your knowledge of this section by completing Activity 12.1 (page 239 of your Student’s Book)

How to select data Now you have to move your chart into a new sheet. A single row or column of information, or a range of different cells. A range of different columns or cells in your worksheet. To do this you have to hide the information that you do not want to include in your graph. You have to select from column A–D and also from row 5–10. Click on Insert. Click on Column and select the first chart. Now you have to move your chart into a new sheet. On the Design menu click on Move chart. The Move chart dialog box will appear. Click on New Sheet. Click on OK. Your chart will appear as a new sheet on a separate document. Now you can insert your chart titles, your X-axis titles and Y-axis titles, as well as the positioning of your legend in your graph.

HOW TO CHANGE YOUR CHART OR GRAPH TO ANOTHER TYPE OF GRAPH UNIT 12.3

Changing the chart type Under the Design menu click on Change Chart Type. Select the new chart type, then click OK. The new chart will appear.

VIDEO: Chart tools (MS Excel 2016)

VIDEO: Additional chart functionality (MS Excel 2016)

Assessment activity 12.2 – 12.5 Test your knowledge of this section by completing Activity 12.2 – 12.5 (page 253 – 255 of your Student’s Book)