The Government of Canada Digs into Damage Prevention Toward a GC Standard for the Protection of Underground Infrastructure Canadian Common Ground Alliance Damage Prevention Symposium October 2019

Purpose To provide an update on the activities of Public Services and Procurement Canada (PSPC) to protect underground infrastructure on or adjacent to Government of Canada (GC) assets.

Objectives Enhance the management of underground infrastructure information as an integral part of PSPC real property stewardship. PSPC model serves as a blueprint for a common approach and process for enhanced protection of workers and infrastructure within the federal government.

Definition Two types of underground infrastructure: Underground Structures includes tunnels, underpasses, facilities, bridge foundations, and foundations for above ground facilities or other underground built structures.  Utility Infrastructure includes underground lines, facilities or systems for transmitting or distributing underground commodities or substances such as electricity, heat, lighting, data, communications, gas, oil and petroleum products, water, storm water or sewage, wireless, or other similar underground commodities or substances.

Context The GC consists of over 100 departments and agencies, 23 of which are custodians of real property assets. This also includes regulatory departments and agencies such as Transport Canada, National Energy Board (NEB), and Innovation, Science and Economic Development (ISED). PSPC has the largest portfolio of assets located in urban areas, over half are located in the National Capital Area (NCA). Custodial departments are owners/operators of various types of assets including office buildings, engineering assets, laboratories, prisons, detachments, border crossings, wharfs, etc. They often exercise their responsibility for effective stewardship through real property services provided by PSPC. PSPC engagement activities generating a growing recognition that UI on or adjacent to their assets are integral to their stewardship role. Sound stewardship processes incorporate all available mechanisms that reduce the possibility of physical damage to UI assets, minimize service interruptions critical to government operations, and increase both public and worker safety for projects involving ground excavation.

Drivers 1 Digging Safely - Report of the Standing Senate Committee on Energy, the Environment and Natural Resources (Dec 2014) 2 Ontario Underground Infrastructure Notification System Act (enacted via Bill 8 - 2012) 3 Underground Infrastructure Safety Enhancement Bill S-229 (Third reading 2 May 2017) 4 Fulfill our collective requirement for good stewardship

Addressing the Intent of S-229 That buried facilities on federal land be registered with a provincial or territorial one-call service; and that the federal government require anyone undertaking construction or excavation on federal land to call a one- call service, where one exists. That the federal government require all owners of federally regulated buried infrastructure to become members of a provincial or territorial one-call service, where one exists. Note: Ontario passed Bill 8 in 2012; Alberta had proposed damage prevention legislation with Bill 211; other provinces are also considering legislation.

Achievements to Date PSPC has registered its assets on the Ontario side of the NCA with Ontario One Call and continues to refine the process and boundaries of their areas of interest. PSPC sharing their process and lessons learned with client custodial departments through national and regional engagement. Geomatics community in regions assessing the status of their information on UI and state of readiness to register with local one-call centres. PSPC regions engaging local one-call centres (see Annex A) on how to: Share information on Areas of Interest Receive notifications Respond to locate requests Leverage process to obtain better geospatial information Enhanced process and standard for PSPC to serve as model for sound stewardship and to accumulate better geospatial information over time.

Identification of an “Area of Interest” PSPC Property Boundary Federal Building PSPC Bldg Private Property Private Property Federal Property PSPC Water Line Public Roadway PSPC Communication Line Identification of an area of interest is based on property boundaries and the location of UI Accurate and complete information regarding UI is needed to ensure appropriate identification of areas of interest

Communicating the “Area of Interest” to One-Call Centres Public Roadway To avoid revealing sensitive information: Communication of an area of interest will exclude specific details related to the asset and UI The outline of an area of interest could be extended or redrawn.

Process for Notification Services

National Project Management System Ensure that UI facilities being installed are easily locatable Ensure as-built drawings are provided to geomatics as soon as practicable Obtain all UI information from geomatic services, property owners, public utilities, etc. Review and/or include UI in master plans, development or site plans Inception Delivery NPMS Detailed Design Identification Ensure all UI information on or adjacent to planning area is shown on plans Indicate existing and planned UI on preliminary design plans

NCA (Ontario) Status and Next Steps Summer 2015 August 2018 April 2, 2019 Identified requirements, assessed availability & quality of NCA data DRAFT future state process map for testing & refinement ON1Call Launch, adapt and refine business processes based on initial results Project Initiation Data Testing & Evaluation DRAFT Process Map Organizational Readiness Launch Implementation & Continual Improvement Initiated ON1Call UI data loading testing & evaluation, mapped current state process New NCA (Ontario) geospatial data ready for upload & organizational readiness Monitor results and apply lessons learned to fine tune Notification Services process Summer 2017 September 2018 April 23, 2019 = Meetings with Industry

National (PSPC) Status and Next Steps January 2018 Spring 2019 February 2020 Regions informed of initiative, updated on NCA experience & PSPC desire to register with one-call centres Initiated Regional assessment of data & developed a draft regional implementation model Approval of National UI Directive & Standard Regions Informed Regional Engagement Development of National UI Directive & Standard Regional Readiness Launch Implementation & Continual Improvement National Geomatics Workshop, update regions on NCA progress Initiated Working Group to refine process, roles & responsibilities and develop National UI Directive & Standard Draft UI Directive & Standard under review National UI Directive & Standard effective; phased implementation across regions November 2018 April 2019 September 2019 April 2020 = Meetings with Industry

National (GC) Status and Next Steps February & April 2018 Oct – Dec 2018 Spring 2019 Spring 2021 Initial meetings with PSPC, OGDs and CCGA PSPC initiated ongoing meetings/ discussions with key custodial departments (NRCan, DND, Parks) Ongoing OGD Engagement Presentations at various OGD fora Common approach in place; phased implementation across OGDs Initial Meetings Custodial Departments Regulatory Departments Engagement OGD Data Assessment OGD Launch Establish Community of Practice to share PSPC experience, tools & processes with custodial OGDs on set up & ongoing implementation of Notification Services Roundtable with Parliamentarians, CCGA & government officials Initiate dialogue between regulatory depts (TC, ISEDC, NRCan (incl. NEB)) and CCGA Meeting with Treasury Board Secretariat (TBS) re: link to TB Policy & next steps June 2018 February 2019 July 2019 April 2020 = Meetings with Industry

High-Level Overview Ongoing engagement of PSPC Geomatics community in regions National Working Group developing PSPC UI Directive & Standard  Implemented process of Notification Services for PSPC NCA (Ontario) Refine process based on lessons learned Protection of UI PSPC PSPC NCA (Ontario) PSPC National Custodial Depts Regulatory Depts Treasury Board CCGA Link PSPC UI Standard to TB Policy Suite for Real Property Presentation to TBS Advisory Committee Key custodial departments invited to PSPC/CCGA Workshops Engagement plan developed to inform/promote registration of assets by custodial departments Ongoing engagement with GC regulatory departments facilitated by PSPC CCGA direct engagement with regulatory departments

Next Steps Policy Documents Engagement Implementation PSPC is finalizing National UI Directive and Standard TB considering PSPC UI Standard as guidance in their Policy Suite on Real Property PSPC model to serve as blueprint for other custodial departments Policy Documents Engagement PSPC working in partnership with CCGA Ongoing engagement between PSPC and other custodial departments Presentation to Inter-departmental DG Advisory Committee on Real Property Presentation to TBS Advisory Committee on Real Property Implementation PSPC for NCA (Ontario) continues to respond to notifications from ON1Call and to refine the process through lessons learned PSPC National UI Directive & Standard to be socialized within PSPC and implemented in a phased approach across regions Other custodial departments to be guided by PSPC model in their own implementations Establish a Community of Practice to share best practices and lessons learned to facilitate implementation

Discussion

Annex A Notification Centres Notification Centre Province 1. Alberta One-Call Corporation Alberta Manitoba 2. BC One Call British Columbia 3. Info-Excavation Quebec Nova Scotia New Brunswick Prince Edward Island Newfoundland and Labrador 4. Ontario One-Call Ontario 5. Sask 1st Call Saskatchewan Notification Centres