ALLEA Board Meeting Royal Society of Edinburgh 29/30 June 2015

Item 1 – Meeting Agenda / Minutes 29 June 2015 Item 1 Approval: Meeting agenda / Minutes of last Board meeting Item 2 Report: Recent, on-going and upcoming activities including Working Group activities Item 3 Review and follow-up: General Assembly 2015 Item 4 Discussion and update on finances Item 5 New and pending membership applications Item 6 General Assembly and Mme de Stael prize 2016 (including election of ALLEA Board members) 17.30 RSE Reception  welcome by the RSE President  brief word about RSE International work by Chair of International Committee  brief word about ALLEA by its President 19.30 Dinner at the New Club

Item 2 Report: Recent, on-going and upcoming activities including Working Group activities Attachment: Letter from VP of European Commission and Carlos Moedas

Item 3 Review and follow-up: General Assembly 2015 Attachments: Letter to Member Academies regarding 5% increase Minutes of GA 2015

General Assembly 2015

Discussion and update on finances Item 4 Discussion and update on finances Attachment: Overview Membership Dues 2015 Excerpt - meeting minutes of ALLEA Board meeting in Wroclaw, September 2013 on “non-payers”

Current account balance (as of 22 June 2015): 113.863,45 € ALLEA Membership dues 2015 MSD 2015 received: 175.477,00 €* Current account balance (as of 22 June 2015): 113.863,45 € *not included but to be received (committed in writing): 2000€ from Ukraine and 2500€ from Academie des Sciences

Item 5 Attachment: Report on new Membership Application, Peter Kennedy New and pending membership applications Attachment: Report on new Membership Application, Peter Kennedy

Item 5 New and pending membership applications ACADEMY   Country State of application LAST Action / NEXT STEPS Azerbaijan National Academy of Sciences Azerbaijan Invited and reminded to prepare dossier Await dossier Albanian Academy of Arts and Sciences Albania Existing member consulted; applicant invited to prepare dossier Await answer from existing member / await dossier International Academy of the History of Science (AIHS) International scope Invited to and reminded to prepare dossier for possible associate membership Await dossier National Academy of Law Sciences of Ukraine Ukraine Dossier received / pending answer from existing member academy Await answer from existing member Learned Society of Wales UK Invited to present dossier Royal Norwegian Society of Sciences and Letters Norway

Item 6 General Assembly and Mme de Stael prize 2016 (including election of ALLEA Board members)

17.30 RSE Reception - welcome by the RSE President - brief word about RSE International work by Chair of International Committee - brief word about ALLEA by its President 19.30 Dinner at the New Club

ALLEA Board Meeting Royal Society of Edinburgh 29/30 June 2015

Meeting Agenda 30 June 2015 Attachments: Item 7 The new Science Advice Mechanism of the European Commission – SAM Item 8 Potential role for ALLEA Working Groups in the new system Item 9 Other science policy issues and activities Item 10 Next meetings and any other business 13:00 Closing of the Meeting followed by Lunch on the invitation of RSE 14.30 Conducted tour of Historic Edinburgh by Dr Iain Gordon Brown, FRSE 18.30 RSE Fellows' Summer Reception (for Board members who remain) Attachments: Minutes, ALLEA Board Meeting in Venice Notes, Preparatory ALLEA Board Meeting, Lisbon Meeting Agenda

The new Science Advice Mechanism of the European Commission – SAM Item 7 The new Science Advice Mechanism of the European Commission – SAM Attachments: SAM information Joint press statement of academy organisations Draft Horizon 2020 call

Potential role for ALLEA Working Groups in the new system Item 8 Potential role for ALLEA Working Groups in the new system Attachment: Final Draft MoU European Academies Organisations

Other science policy issues and activities Item 9 Other science policy issues and activities Attachment: Invitation and preliminary programme “Science Meets Parliaments” event

Next meetings and any other business Item 10 Next meetings and any other business

Item 10 Next meetings and any other business   Date Venue Remarks Board Meeting 3/2015  10 / 11 September 2015 Bern Meeting on 11 September; Excursion to glacier on 12 September Board Meeting 4/2015 7 / 8 December 2015 Dublin Including meeting with WG chairs on second day Board Meeting 1/2016 29 February – 1 March 2016 Bucharest Confirmed General Assembly 2016 18 / 19 April 2016 Vienna Confirmed; two full days Board Meeting 2/2016 20-21 June 2016 Minsk Board Meeting 3 / 2016 September 2016 Tiflis (?) Invitation from Georgian National Academy Board Meeting 4 / 2016 December 2016 tbc

13:00 Closing of the Meeting followed by Lunch on the invitation of RSE 14.30 Conducted tour of Historic Edinburgh by Dr Iain Gordon Brown, FRSE 18.30 RSE Fellows' Summer Reception (for Board members who remain)