Student Information System (SIS) Report Presentation to the UTFAB March 31, 2016 Bob Engmark, Director, Information Systems Rusty Scott, Executive Associate Director ACNS Christopher Seng, Director, Office of the Registrar Good afternoon everyone, Thank you for the invitation and opportunity to give an update. Much detail in fall, with lots of impact, this spring higher level, less detail

The SIS Depends on Active Coordination Academic Departments ACNS Admissions Business and Financial Services Center for Advising and Student Achievement CSU Online Financial Aid Graduate School Health Network Housing Information Systems Registrar’s Office Many campus partners involved in the student information system. SIS coordination requires active engagement with many from policy makers to those that put information into the system and those that consume the information for decision making. Nine of those listed above contribute services within RAMweb for your use. Contributing partners with content and services in development Time and face to face, much of it not technical work but planning and staying on same page in delivery of services and messages. 3/31/2016 UTFAB SIS Spring 2016 Presentation

UTFAB SIS Spring 2016 Presentation The SIS Serves… Students (32,000+) Faculty, advisors, staff (6,000+) Applicants (20,000+) Alumni (all) Parents (20,000+) We have this very large system, which is really many systems bound together, to provide supports/service for: 3/31/2016 UTFAB SIS Spring 2016 Presentation

UTFAB SIS Spring 2016 Presentation Magnitude of the SIS Financial Aid $275M last year $2.2B since Fall 2006 Last year RAMweb - 4.5M logins ARIESweb (faculty portal) - 2.4M hits on Student page Since Fall 2007 Total enrollments - 2,926,022 Degrees Awarded in Banner – 53,455 3/31/2016 UTFAB SIS Spring 2016 Presentation

Major Initiatives underway… RAMweb redesign http://ramwebstage.colostate.edu SIS/Banner upgrades Semester at Sea integration to SIS IPAS-2 Advisor portal enhancements Very short list of the highest priority items but if you recall in our prior meetings we have many parts to the SIS Famweb, ariesweb, ramweb, banner, bdms, rammobile, workflow, fsa atlas, CAT/CIM, eScripsafe, ODS, LMS, u.achieve, u.direct, TES, Transferology, Slate, serving many populations of student groups Ramweb redesign April testing and feedback May Final changes June go live Ramwebstage.colostate.edu (not always current data but SaS – Almost 400 students now loaded to SIS, Registration for this group for Fall is May 19 and May 20 Advisor Portal – system for advising support 3/31/2016 UTFAB SIS Spring 2016 Presentation

CSUSA Application Support - Tom Biedscheid, Director, SFS 1-stop for over 2,900 scholarships, $7.7m Over 13,000 applications, Undergraduate, Graduate and Professional students AcademicWorks is the software In production 2 years Initial purchase supported by UTFAB Year 2 maintenance covered by VP Enrollment Requesting ½ annual maintenance, $20,500 3/31/2016 UTFAB SIS Spring 2016 Presentation

What we’re requesting… F17 Funding Request $ 716,833 FY 16 UTFAB Support $ 689,789 Hardware/software maintenance inflation $ 1,867 Salary and Fringe $ 4,677 Financial aid CSUSA application support $ 20,500 Total FY17 Request $ 716,833 Any additional costs absorbed centrally University matches UTFAB support and more FY16 Total Budget $1,713,546 (UTFAB + Univ match + I.S. support) Our request for this coming year, 716,833. About $8,000 less than our prior projection. Cost savings from two licenses, QAS transition to usps andweb logic New component to the request is additional support for CSUSA (50% of annual license amount) 12/5/2019 UTFAB SIS Spring 2016 Presentation

UTFAB SIS Spring 2016 Presentation Partnership Collaboration with UTFAB began in 2004 Project includes hardware, software and staff Meets UTFAB funding criteria We appreciate your continued support of the project The UTF and student support provided the original impetus for the project The SIS is critical core infrastructure The systems are performing exceptionally well and meeting most demands for service We, utfab and csu, colab began in 2004. Some of us were here then. Your funding supports hardware, software and staffing, systems and databases Jason was in your seat, wide awake back then. We truly appreciate your support and do our best to utilize the funds for your benefit. 3/31/2016 UTFAB SIS Spring 2016 Presentation

UTFAB Funding Criteria 1. Benefit as many students as possible All students at CSU are benefiting. 2. Ability to effectively utilize the fee Your decision. 3. Not funded by CFT Check. 4. Adherence to budget and accountability 5. Potential for direct student use Absolutely. 6. Effort, thought & clarity in the plan 7. Quantitative usage data Several examples 8. Financial co-sponsorship 60% of total funded by the University. 9. Central/distributed balance 10. Cost/benefit ratio We believe we meet many of the funding criteria components. 3/31/2016 UTFAB SIS Spring 2016 Presentation

UTFAB SIS Spring 2016 Presentation Questions… are most welcome. Thank You! Contact: christopher.seng@colostate.edu Move on to Jimmie. 3/31/2016 UTFAB SIS Spring 2016 Presentation