Using Technology to Improve Fleet Compliance Ruth Waring FCILT

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Presentation transcript:

Using Technology to Improve Fleet Compliance Ruth Waring FCILT 2nd October 2019 Haydock FORS conference

What do we mean by Fleet Compliance? O licence Regime for HGVs and PCVs ALL fleets including Vans and Cars must also comply with: HSE Guidance: “Driving for Work” Health & Safety at Work Act 1974 and Corporate Manslaughter considerations Provision and Use of Work Equipment Regulations Drivers’ Hours and Working Time Directive Management Controls, Safe Driver, Safe Vehicle and Safe Journey ALL road journeys for work are included: grey fleet, managers, sales people, directors, coach and bus, van drivers, motorcyclists, plant and lorry drivers…

Safe Driver Licence checks Dates, points, existence! Area Challenge Technology Licence checks Dates, points, existence! Licence Bureaux, DVLA online service Fitness to Drive Are drivers fit? Confirm via App. Wellness Apps. Apps to calculate “morning after” effects. Sleep apps. Drug and alcohol interlock devices. Mobile phone use Are phones being used causing distractions? Apps which cut out calls when driving Drivers hours & WTD Need to comply with the law and address fatigue risk Tacho analysis, job tracking apps, remote downloads Induction/training Has it been done? Have drivers understood slides/handbook? HR systems with smart phone visibility Driver welfare Road rage, fraudulent claims, stress Cameras, smart phones

Safe Vehicle Walk-round checks Done? Location? Evidence? Bits of paper Area Challenge Technology Walk-round checks Done? Location? Evidence? Bits of paper Geo-location Apps Planned Maintenance Scheduling, communication, have they been done? Fleet and maintenance management systems Records/tax/insurance When due? Done? Fleet & maintenance management systems On boarding and off-boarding Asset location, asset management, transfer of records/tolls Tyres Pressure monitoring/punctures/tread Tyre Pressure Monitoring systems, wheel nut monitoring systems Axle and Vehicle Weights Are vehicles and axles overweight? Axle weight monitoring systems Grey Fleet Driving for work but not controlled Fleet management systems

Safe Journey Route planning and optimization Area Challenge Technology Route planning and optimization Combatting fatigue and adherence to drivers’ hours and WTD. Fuel economy for environmental compliance Routing and scheduling software: strategic and dynamic Managing incidents and breakdowns Driver welfare; lone worker issues in vulnerable situations, near miss reporting challenges Telematics; lone worker apps, apps to capture incident details quickly, apps to get breakdown assistance Driver welfare Road rage, fraudulent claims, stress, safe places to stop, Cameras, wellness apps, diet and fitness apps, Fitbits, route planning, telematics Safe driver communications Ability to communicate next job/urgent collection/safety issue without using ‘phone Systems which verbalize text and use of simple graphics Bad weather Weather affecting driver safety Weather alerts and apps, podcasts to drivers via phones on weather alerts in timely manner Lone worker Hijack, VUAW, parking in uncontrolled areas Lone worker apps/badges, driver communication app (WhatsApp group) to share tips; remote stopping devices

What Management Controls are required? AUDITS Driving at Work Policy Define who is in charge Risk Assessments Clear guidance for managers Check communication is company-wide Ensure drivers have access to technology where this is relied upon for compliance

How can you check compliance at a glance?

Compliance at a glance

Contact Ruth Waring FCILT on 07818 212425 Ruth.waring@bigchange.com Thank you! Contact Ruth Waring FCILT on 07818 212425 Ruth.waring@bigchange.com