Research Administration Forum Electronic Research Administration Office of the Vice President for Research

Request for Information (RFI) update The purpose of this RFI is to solicit responses regarding a scalable Software as a Service (SaaS) pre-award, non-financial post-award, and regulatory and research compliance platform. The project has support from stakeholder groups across Grounds, including the Vice President for Research.

Request for Information (RFI) update RFI Issued June 4, 2019 Responses received from six firms (July 15) Working Group Review completed and four firms invited to provide 90-minute video presentations. (Second week of August) Three firms selected for onsite demos

Request for Information (RFI) update On site demonstrations completed 9/13/19 InfoEd 9/17/19 Huron 9/18/19 Streamlyne Compiling and reviewing the survey results – we NEED your input Next Steps Reference Checks Sandbox/module demos Recommendation

ResearchUVA – what has happened since we last met—lots! Reduced “noise” on dashboards Abandoned items will no longer appear in the in-process and recently distributed grids Completed NFAs and eSPARs no longer appear in the In Process grids Each section of the PRF review page now includes an Edit link for convenience.  Cost share companion accounts are now included in ResearchUVA

ResearchUVA – what has happened since we last met (continued) Added additional request options the following are new eSPAR items: Just in Time Change PI Change Scope Offer Acknowledgement System will auto-assign the actions and ensure data necessary to process action is filled in by the field before request can be submitted

ResearchUVA – what has happened since we last met (continued) eSPAR interstitial page has been arranged into more relevant categories to better organize the page since more options were added.

ResearchUVA – what has happened since we last met (continued) Added general comments box to all eSPAR forms Indicator has been added to the review page of an ePRF, eNFA and eSPAR to show the form is in error or incomplete  Modified Abstract/Sponsor search to only return Pending or Awarded Proposals from 4 years

ResearchUVA – what has happened since we last met (continued) Expanded Key Personnel search to include cross-school research.  For example someone from Engineering can now access an ePRF from School of Medicine when an Engineering faculty member is named in Key Personnel section  Changed Approval Email button to become disabled after it has been clicked once.  This corrected an issue where some approval emails were being sent multiple times  

ResearchUVA – what’s happening now -- eSPAR Continued development the following eSPAR items are being tested: Transaction Controls Pre-Award Costs Change Sponsor Reporting Invention/Patent Reporting Progress/Technical Reporting Property/Equipment Reporting

ResearchUVA – what’s next – more eSPAR Working out continued support and funding for ResearchUVA Continued development work Sponsor Award revisited

ResearchUVA (continued) Workday Data – everyone is still working on it RUVA now using Workday data OSP ERA team continues to work on getting access to HR/Workday data in the data warehouse

QUESTIONS? Check out the ResearchUVA timeline here: http://info.researchuva.virginia.edu/timeline