Statewide Geospatial Advisory Committee April 1, 2015

AGENDA Call to order and introductions Approval of Jan. 28 meeting minutes Parks and trails of regional significance website projects Update on legislative session NSGIC highlights Next Generation 9-1-1 update Break – Networking Mn GIS/LIS conference Governor’s Commendation award Call for members - the next 2 year term MN Geospatial Commons – release to others Data sharing discussion – government to government MnGeo priority projects update Adjourn

Introductions

Approval of January 28 minutes Nancy Rader, MnGeo

Minnesota Parks and Trails of Regional Significance Data Integration and Website Project Hal Watson - Minnesota DNR

Purpose & Need

Purpose & Need

Legislation Minnesota Session Laws, Chapter 137 directs the DNR to: create enhanced, integrated, and accessible Web-based information for park and trail users; joint marketing and promotional efforts for all parks and trails of regional or statewide significance; and support of activities of a parks and trails legacy advisory committee

Partners

Goals Short term: Long Term Park and Trail End User Website Development of a Recreation Data Standard Partner with MetroGIS in the Standard Development Process Long Term Consistently Structured Recreation Data and Services Consumable by wide variety of public and private apps.

Questions and Comments

Legacy Fund Parks and Trails Create common definitions for parks and trails data in Minnesota. Common terms, database, tools and methods for obtaining/maintaining the data Accomplished through a series of stakeholder meetings

Legacy Fund Parks and Trails Provide a mechanism to geographically locate and visually share the location and some information about each of the projects that have received funding from the Legacy Fund   Online web application that will allow multiple organizations and users to view and enter the data into a single hosted site Include geospatial data for existing trails, bikeways, parks from multiple jurisdictions (state, county, local) Align with other projects and authoritative data (e.g. DNR, GMPTC)

Legacy Fund Parks and Trails Provide the ability to perform analysis on parks and trails data Who has received funding – several different summaries What types of strategic directives are being met with the funding For planning - Where are there gaps and or needs for projects or connections in trails Change in the system over time

Legacy Fund Parks and Trails Provide a sustainable approach for obtaining and keeping the data up to date.

Update on legislative session Dan Ross, MnGeo Hal Watson DNR

Legislative happenings related to GIS A few of legislative actions… 9-1-1 – Increase in fees to support the build out of Next Generation 911 Buffer strips along waterways U of M Parks and Trails effort

On the National scene…

NSGIC highlights Recent Midyear meeting – Annapolis, MD Federal Programs – Census, USGS, NOAA, FHWA Collaboration All levels Street centerlines, addresses, parcels, imagery, 911 Strategic Planning Open Data Report Card on the U.S. National Spatial Data Infrastructure (NSDI) Emergency Response FirstNet Next Generation 9-1-1 http://www.nsgic.org/index.php?page_id=1070

On the National scene - GAO Report Geospatial Data—Progress Needed on Identifying Expenditures, Building and Utilizing a Data Infrastructure, and Reducing Duplicative Efforts.” http://www.gao.gov/products/GAO-15-193 GAO's objectives were to: Describe the geospatial data that selected federal agencies and states use and how much is spent on geospatial data; Assess progress in establishing the National Spatial Data Infrastructure; and Determine whether selected federal agencies and states invest in duplicative geospatial data. To do so, GAO identified federal and state uses of geospatial data; evaluated available cost data from 2013 to 2015; assessed FGDC's and selected agencies' efforts to establish the infrastructure; and analyzed federal and state datasets to identify duplication. What GAO Recommends GAO suggests that Congress consider assessing statutory limitations on address data to foster progress toward a national address database. OMB improve its oversight of FGDC and federal agency initiatives, and that FGDC and selected agencies fully implement initiatives. The agencies generally agreed with the recommendations and identified plans to implement them.

On the National scene… Hatch, Warner Introduce Bipartisan Geospatial Data Act The Geospatial Data Act will: Codify and strengthen OMB Circular A-16 Require federal agencies to implement international consensus standards, Assist in eliminating duplication, Avoid redundant expenditures, Accelerate the development of electronic government to meet the needs and expectations of citizens and agency programmatic mandates, Improve the efficiency and effectiveness of public management, Provide a clear definition for geospatial data and metadata, Require an accounting of the costs associated with the acquisition or creation of geospatial data, Improve government transparency and availability to public information. 

Addresses for the Nation National Address Summit – April 8-9th Hosted by Federal Highways Diverse participation Federal, State, Local, Tribal, Private, Non-profit Goal To identify the possible alternatives for developing a NAD with the pros and cons of each alternative based on real case examples that are currently in-place

3D Elevation Program (3DEP) was implemented in FY15 and included a Broad Agency Announcement (BAA) for partnership funding proposals. This is Quality Level 2 (QL2) or better Elevation data (multiple points per square meter w/ vertical accuracy < 10 cm). BAA announcement for FY16 planned for July w/ public meeting at USGS scheduled on May 28 to provide overview and facilitate discussion for potential projects. Federal agencies are currently submitting their requirements.

National Hydrography Requirements and Benefits Study Document major uses of geospatial water information by Federal, State, and local government; water utilities and other private sector industries; tribal; not for profit; and the academic research community. Document benefits that will be realized from a Hydrographic Analysis Framework – not just a dataset, but a system. Identify the data types, quality, organization, and delivery mechanisms required to achieve those benefits. Develop a menu of proposed program approaches with associated costs and benefits. The Hydrography Requirements and Benefits Study (HRBS) is a national effort (USGS, USDA co-lead) modeled after the NEEA (National Enhanced Elevation Assessment) study to gather user requirements / needs and prepare “cost benefit” of developing a national program (not just dataset). National survey included over 530 responses from 23 Federal agencies and all 50 states to document nearly 600 “mission critical activities” or business uses. Minnesota had input from 9 (out of 10) organizations including State agencies, Met Council and watershed district. Participants to meet in May (?) to review a “state summary” of survey results.

The Next Generation 9-1-1 Update John Hoshal, MnGeo

Current Project Tasks Project Scope and Work Plan – complete early March 2015 Regional Kickoff Meetings – begin April 2015 NE region: April 9 Metro region: April 16 Other regions: TBD

Current Project Tasks PSAP GIS Survey – begin distribution in April 2015 Outreach to PSAPs and GIS Sources – ongoing Initial GIS Data Assessment – begin summer 2015 MN NG9-1-1 GIS Standards – complete October 2015

PSAP GIS Survey Purpose: To assess status of GIS data and software at every PSAP Vetted by: Statewide Emergency Communications Board (SECB) - reviewed and approved on 3/26 NG9-1-1 Committee - reviewed and approved on 3/18 GIS Subcommittee - reviewed and approved on 3/13 MESB MnDOT NSGIC FirstNet – Televate

30 minutes… +

Mn GIS/LIS conference Gerry Sjerven, Conference Chair

Governor’s Commendation award Nancy Rader, MnGeo

Governor’s Commendation Award Awards from the Governor’s office for activities that exemplify the use of GIS to improve services within Minnesota. Criteria: Promote effective investments in geospatial information Promote geospatial information as a shared public resource Support the establishment and use of geospatial standards and guidelines Champion collaboration among geospatial practitioners and related stakeholders Educate and inform policymakers related to the value and use of geospatial technology Provide a forum for ideas and issues to be shared and acted upon by the geospatial community Encourage geospatial education at all levels

Governor’s Commendation Award Standards are high; award is not always given Deadline for nominations: June 30, 2015 Council awards committee evaluates the nominations and makes recommendations to advise the CGIO, the CIO, and the Governor’s Office Volunteers needed for this year’s committee Work done in July, mostly by email More information on the award webpage: www.mngeo.state.mn.us/awards/gov_commendations/ How to nominate a project Past winners

Preparing for the Next Council Term Nancy Rader, MnGeo

Open Appointments Process All council member terms expire June 30, 2015 Next member terms run two years, through June 30, 2017 All members are appointed through the Open Appointments process administered by the Office of the Minnesota Secretary of State (SOS) Steps and timeline SOS press release on May 4 Other publicity follows (GIS/LIS e-announcement, others) Application deadline: May 26 (applications can be accepted until positions are filled) CGIO, in consultation with others, makes recommendations to the CIO CIO makes the appointments and notifies SOS Applications and additional information on the SOS website: www.sos.state.mn.us/index.aspx?page=5

MN Geospatial Commons – Release to others Dan Ross and Nancy Rader

Status Metadata Training being shaped and will be provided Focus - Migration of all significant state geospatial resources currently provided in the Data Deli, Minnesota Geographic Data Clearinghouse, Data Finder and other independent state agencies; Published resources accessible 11 Organizations 220 Resources The site is now open to broader participation Multiple ways to participate Looking for candidate partners who want to represent their data via the Geospatial Commons Hennepin – Esri Geoportal connection Dakota – expressed interest Metadata Training being shaped and will be provided

Data sharing Government to Government and Perhaps Beyond? Dan Ross

Status of current data sharing effort…. Each partner was asked about sharing Other Government Beyond Government As expected partners at various stages of development Others will ask for the data – (e.g. Census) MnGeo checks with partners Point others to partners Relationship to Geospatial Commons

Discussion? With the Geospatial Commons opening up… Would like to see all shareable data referenced there Three ways to share data Geospatial Commons – data available is considered free and open – Preferred method Behind the state firewall – only available to state agencies Reference that points to some other way to obtain the data

Discussion? As we request data sharing we will be asking Is it OK to share your data with other governments? Census Bureau request 14 counties 12 approved sharing 2 refer to County Is it OK to share your data beyond government? For this group – thoughts on these questions and the approach?

MnGeo priority efforts and updates Dan Ross, MnGeo

Statewide Addresses Developed as part of NG9-1-1 Shaping the project now Collaboration with DPS, State Patrol, MnDOT, local partners Aligned with Street Centerlines Will begin moving forward this spring

Spring Aerial Imagery Project 2009-2014 SAIP 6-year project 4-band & stereo imagery 0.5-meter resolution Funded: ENRTF at $1.1-million Purpose: Update National Wetland Inventory Strategy: individual, annual contracts Partnerships Offered To counties, tribes, federal agencies 22 partnerships developed Most bought up from 0.5-meter to 1-foot Over an area representing 33% of MN Total project budget increase: ~$1-million

Spring Aerial Imagery Project 2009-2015 Roles DNR: Primary customer, funding source, ID technical specs MnGeo: project/contract mgmt; liaison with partners; imagery QC MnDOT: Tech specialists; positional accuracy assessment Counties, Tribes, Feds: partners engaged through JPAs and POs; involvement varied Future Project ending in first quarter 2015 Interest in continuing partnership program, but no dedicated state $$ State would dedicate resources to develop and execute a new contract

Status All data delivered to MnGeo Remaining areas to DOT for positional control MnGeo data quality review underway Look for the service to be updated in the next week or so

Master Services Contract (MSC) Identify specifications for a set of products and/or services Pre-approve a number of qualified vendors Contract in force for multiple years When products are desired, they are pooled and a work order is prepared Vendor responses evaluated; best value selected As new needs arise, new work orders can be issued over the life of the contract For this contract, the primary products would be imagery and planimetrics: 4-band; Resolution from 3- or 4-inch to ½-meter

Drainage Records Modernization Project Goal: Develop a GIS database template along with data standards and a web-based data portal for Minnesota’s public drainage system records. Project Status: Service Authorization (SA) between BWSR and MnGeo in place; Project plan prepared; Contractor (Houston Engineering Inc.) onboard Project Advisory Committee is being created. Project Funding: $230,000

Parcel, centerline, address points interim collect update

Status of County Data Collection (as of 1/26/2015) 87 counties, 3 cities and 1 Indian Reservation 73 counties contacted Data collected from 33

Schedule Milestones Target Date Collect all available data May 2015 Standardize the three layers Oct 2015 Aggregate the three layers into single statewide datasets (likely to have gaps) Jan 2016

Statewide Centerline Initiative MnDOT in production internally Update MnGeo instance of tools for the partners Conflation of non-state data Align with Metro counties GIS Centerlines, Next Generation 9-1-1 efforts 2 data views – General use and Engineering Statewide Centerline Initiative To develop, test, refine, publish and perpetuate a single state- wide roadway dataset that meets the needs of a diverse user community…

Adjourn… See you next meeting, June 24