Developing Your Student Organization at FGCU Florida Gulf Coast University Office of Student Involvement

Florida Gulf Coast University Office of Student Involvement Learning Outcomes Gain knowledge and understanding of student organization resources, policies and involvement opportunities Develop collaborative relationships with student organizations, university departments and community partners Identify all aspects of a successful event/program Familiarize oneself with the resources provided by EagleLink Florida Gulf Coast University Office of Student Involvement

Florida Gulf Coast University Office of Student Involvement AGENDA I. Organization Development: Policies, Procedures and Development II. Event Planning: Space Reservations, Forms and FAQs III. EagleLink: Tools for Organizations IV. Resources: Free services and more Florida Gulf Coast University Office of Student Involvement

Organization development Policies, Procedures & Development Florida Gulf Coast University Office of Student Involvement

Officer & Member Eligibility Florida Gulf Coast University Office of Student Involvement

Ineligible officers: Appeal process Officer eligibility checks conducted after September 13th, 2019 President, officer and advisor will be notified of ineligibility Ineligible officer must submit appeal form to OSI within 5 business days Appeals Committee will review and make decision Florida Gulf Coast University Office of Student Involvement

Florida Gulf Coast University Office of Student Involvement Hazing Florida Gulf Coast University, Student Code of Conduct – H. Hazing Hazing is: A violation of the FGCU policy and Florida State Law Typically in the form of physical risk or mental distress Harmful to individuals, groups and the university Found in all types of student organizations Florida Gulf Coast University Office of Student Involvement

Florida Gulf Coast University Office of Student Involvement TITLE IX Florida Gulf Coast University is committed to providing a safe and positive living, learning, and working environment. The University has a responsibility to ensure that all students, staff, faculty, and visitors can enjoy the benefits and opportunities the University has to offer in an environment free from discrimination on the basis of sex, including sexual assault and sexual harassment. If you or someone you know experiences any type of sexual assault or harassment, please contact the Title IX Coordinator, Precious Gunter, at pgunter@fgcu.edu. Florida Gulf Coast University Office of Student Involvement

Student organization misconduct Examples include: forgery, misuse of funds, misuse alcohol, etc. Probation Restrictions Disciplinary suspension or expulsion Florida Gulf Coast University Office of Student Involvement

Membership, Recruitment & retention Elevator Speech Strengths Top Three Adjectives What do we stand for? What do we offer? Use everyday language No more than a minute long The GRAPEs Principle Individuals join organizations for… Growth Recognition Achievement Participation Enjoyment

5 Tips Meeting Management Switch it up! Invite outside speakers Have a clear agenda and goal(s) Start on time, end on time Develop a decision making system Follow-up Keep things interesting Switch it up! Invite outside speakers Theme Meetings Food Surprise outings Teambuilding

Florida Gulf Coast University Office of Student Involvement ADVISING YOUR ADVISOR Choose an advisor who shares similar interests Set expectations Explain organization’s purpose, role, duties, time commitment Determine what support looks like Florida Gulf Coast University Office of Student Involvement

Event Planning Space reservations, forms & FAQs Florida Gulf Coast University Office of Student Involvement

Florida Gulf Coast University Office of Student Involvement Campus reservations Coordinates all events and meetings Schedules over 18,000 reservations a year Classrooms, Ballrooms, Cohen Center Spaces, Library Lawn, Info Tables Florida Gulf Coast University Office of Student Involvement

Procedures & Violations Rooms/Event details need to be confirmed 14 days in advance Organization Officers/Members should make reservations (not Advisors and outside organizations) Clean up after yourselves Do not move furniture Do not use facilities without reservations 1st violation: warning and/or cleanup fee ($50/hour, $25/half hour 2nd violation: next reservation within 30 days is cancelled and/or cleanup fee 3rd violation: next reservation within 90 days is cancelled and/or cleanup fee

Campus rec, Housing or Athletic Facilities West Lake, North Lake, or South Lake Village - Housing and Residence Life: (239) 590-1700 Recreation Field and/or Outdoor Complex- Campus Recreation: (239) 590-7702 Athletic space in Alico- Auxiliary Gym, Hospitality Suite, Lobby, Parking Lot, etc.: (239) 590-7306 Florida Gulf Coast University Office of Student Involvement

Florida Gulf Coast University Office of Student Involvement Travel (Domestic) Request to travel must be submitted 3 weeks in advance via EagleLink Keep a copy of all emergency contact information for duration of trip Insurance not required for domestic travel Florida Gulf Coast University Office of Student Involvement

Travel (International) Request to travel must be submitted 6 months in advance President must meet with Assistant Director for Student Engagement 6 months prior to departure date Insurance required for international travel Florida Gulf Coast University Office of Student Involvement

Florida Gulf Coast University Office of Student Involvement Event Planning form Guides you through the risks and details of your event Must have confirmation of location whether on or off campus Florida Gulf Coast University Office of Student Involvement

When do you need it? Events held outdoors Events with alcohol Events in which food is served to the general public Events in which large crowds are anticipated Events that involve physical activity or in which a waiver is needed Events involving amplified sound (like DJs or bands) Events that involve performers, speakers, or other acts Events that involve one or more contracts or rentals Fundraisers or events where money exchanges hands Events that involve minors on campus Events in which controversial and/or emotionally charged content may be involved Events in which national, state, or local appointed or elected officials or candidates will be present (not SG or RSO officers) Events in which media will be on campus Rallies/demonstrations Events in which a motion picture is being shown

Florida Gulf Coast University Office of Student Involvement Serving alcohol Attend a TIPS Training (Training for Intervention Procedures) Submit an Event Planning Form ON CAMPUS Event: Complete Application for Serving Alcohol form OFF CAMPUS Event: Complete Alcoholic Beverage Request Form Wristbands or stamping to identify those underage & those of legal drinking age Provide 1 Sober Monitor per 25 guests Florida Gulf Coast University Office of Student Involvement

Liability: Who is Responsible? Event or Participant Waivers (optional) President’s Waiver (mandatory) Florida Gulf Coast University Office of Student Involvement

Florida Gulf Coast University Office of Student Involvement EagleLink Florida Gulf Coast University Office of Student Involvement

EagleLink: Tools for Organizations Manage rosters Officer elections Register your RSO Renew RSO status Submit Domestic Travel Form Submit Event Planning Form Submit Senate Bills Florida Gulf Coast University Office of Student Involvement

Florida Gulf Coast University Office of Student Involvement Resources Florida Gulf Coast University Office of Student Involvement

Office of student involvement Cohen Center Room 258 Office Hours: 8am - 6pm, Monday- Thursday 8am-5pm, Friday Office Number: 239-590-7739 Fax Number: 239-590-1762 Email: osi@fgcu.edu Florida Gulf Coast University Office of Student Involvement

FREE Services Computer Stations Printing, copying & faxing Printing (must have flash drive) Copying – Black & White (colored paper); 50/day Poster Machine – 4 per event (must have flash drive) Paper and Paint Supplies for Banners Banners must be removed no later than 48 hours following the conclusion of the advertised event Banners that advertise perpetual meetings or are general advertisement banners may be hung during the semester, but will be removed after two weeks if space is needed for additional banners.

Florida Gulf Coast University Office of Student Involvement RSO Email Request To request an email contact Ashton Hartley at arhartley@fgcu.edu with the following: Subject line should be "Email Address Request" or "Password Reset Request" Name of primary contact Primary contact student email Primary contact UIN Organization Name For Email Address Requests: Provide the desired email address For Password Resets: Provide the current email address Florida Gulf Coast University Office of Student Involvement

Student organizations council Liaison to RSOs and OSI Composed of students from multiple RSOs Provides programs & services to RSOs: Lunch and Lead Workshop Series RSO President’s Meeting Rep Your RSO Fall & Spring Involvement Fair

Student organizations council “Serving you, so you can serve others.” Instagram: fgcu_soc Email: soc@eagle.fgcu.edu

Florida Gulf Coast University Office of Student Involvement WRAP UP Questions Ashton R. Hartley, M.Ed., Assistant Director for Student Engagement Office: Cohen Center, 252 Office Phone: 239-745-4410 Email: Arhartley@fgcu.edu Florida Gulf Coast University Office of Student Involvement