Exploring Microsoft Access 2003

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Presentation transcript:

Exploring Microsoft Access 2003 Chapter 3 - Information From the Database: Reports and Queries Robert Grauer and Maryann Barber Committed to Shaping the Next Generation of IT Experts. Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Report Wizard Easiest way to create a report Specify the table or query Select one or more fields Select layout (columnar/ tabular) Select a style Modify the resulting report Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Report Wizard (continued) Moves to Selected Fields Select the Table/Query Double-click Available Field Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Report Wizard (continued) Select page orientation Select Layout type Select report style Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Report Wizard (continued) Report Header Page Header Detail Section Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Report Design View Bound Controls Data source is a field in the table/query Unbound Controls Has no data source Used to display titles, labels, lines, rectangles, and graphics Calculated Controls Data source is an expression (avg, sum) Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Report Design View (continued) Unbound Control Unbound Control Bound Control Now function Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Introduction to Queries Query provides the resulting records from a question Design grid: graphical tool used to develop queries Dynaset: The records that satisfy the query criteria Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Dynaset Looks and acts like a table Is a dynamic subset of a table Allows for entry, updating and deletion of records Changes update the underlying table Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Dynaset The results of a query are displayed as a dynaset Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Select Query Design View Table Criteria Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Query Selection Criteria AND condition OR condition Relational operators Between function NOT function Wild card Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber “And” Query Show students that data from text files is automatically enclosed in quotes. They do not have to type the quotes. This query finds students with undecided majors with more than 30 credits. Exploring Office 2003 Vol 1 2/e - Grauer and Barber

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