PRIA Local 906 Chapter Inaugural Meeting October 15, 2019 All Material © 2019 Property Records Industry Association. All Rights Reserved. Unauthorized Use Prohibited.

What Is PRIA Local? All Material © 2019 Property Records Industry Association. All Rights Reserved. Unauthorized Use Prohibited.

PRIA Local Brings PRIA Home Designed to bring together property records industry partners at the local level Title plants and underwriters; data aggregators Recording, assessor and tax collecting offices Banking and mortgage lenders eRecording and Land Records Management System vendors Offers locally operated meetings for participants who can’t attend PRIA national conferences

What Does PRIA Local Provide? A structured forum to enhance industry communication Two co-chairs (one government and one business) who organize meetings A place to discuss regional issues and devise solutions A cost-efficient way to stay aware of important national issues and PRIA standards

Successful PRIA Locals Provide Educational opportunities Awareness of cross-boundary issues Distribution of PRIA news and work products A way to work with problem areas in the local market place A united forum to develop meaningful local legislation

PRIA Local 906Chapter Your PRIA Local 906 Chapter co-Chairs Mary Ann Froberg – Alger County Clerk/ROD, Government Co-Chair Nakia McFarland – Kofile Technologies, Business Co-Chair

PRIA Local Agenda Topics Standardized indexing GIS Practices Best Practices for Certifying Copies eRecording TIFF/PDF-A Document Formats Electronic Notarization Guidelines and Remote Online Notarization Blockchain Preservation of Electronic Records Cybersecurity Issues (such as ransomware and wire fraud)

PRIA Local 906 Chapter Agenda 1:15-1:45 – eRecording History of eRecording Current National and State Statistics Value of eRecording for Submitters and Registers 1:45-2:00 – Hear from a Peer 2:00-2:15 – How to begin eRecording for Registers and Submitters 2:15-2:30 – Record if Known Error? 2:30 – 2:45 – What Do You Need From Your Register? 2:45-3:00 – Future of the PRIA Local 906 Chapter

PRIA Local 906 Chapter eRecording-History What makes eRecording legal? The legal foundation lies in three key pieces of federal legislation Federal Electronic Signatures in Global & National Commerce Act (E-SIGN) – Signed June 30, 2000 Uniform Electronic Transactions Act (UETA) – adopted by the ULC in 1999 – adopted by 47 states, the USVI, Puerto Rico, and DC The Uniform Real Property Electronic Recording Act (URPERA), promulgated by the ULC in 2004 and adopted by 28 states, the USVI, and DC The first eRecording was processed in 1999, 20 years ago, in Lancaster County PA (Recorder of Deeds) E-SIGN and UETA provide for the legal equivalency of electronic records and electronic signatures with their paper and wet-ink counterparts. E-SIGN and UETA are “overlay statutes,” which means their provisions were intended to work synergistically with all existing legislation. New legislation did not need to be drafted for every area of each statute that mentioned paper or ink signatures. Existing and future legislation could rely on the E-SIGN and UETA provisions for moving into electronic processes.

PRIA Local 906 Chapter eRecording - Today As of September 30, 2019- 2,027 recording jurisdictions offer eRecording to real estate partners and constituents Approximately 85% of the population resides in jurisdictions that provide eRecording as a service The only state in the US that does NOT offer eRecording is Vermont

PRIA Local 906 Chapter eRecording - Today

PRIA Local 906 Chapter eRecording - Today State of Michigan 53 counties eRecording* (not all are doing conveyances) 5 of these counties are located in “the 906”

PRIA Local 906 Chapter Two counties pending for eRecording Implementation in Michigan, including one in “the 906”

eRecording Benefits – Submitters PRIA Local 906 Chapter eRecording Benefits – Submitters Speed – same day recording Lowers costs Lowers chance for document loss Security – document integrity, encryption, secure network Faster problem resolution Streamlined payment for recording Regulatory and lender compliance ALTA Best Practice Pillar #4 Eco-Friendly Speed – shorter turn time – reduces gap period Potential reduction in delivery fees/courier fees – provides savings can keep or pass through to consumersL Lowers chance for doc loss vs. paper delivery/tracking Security – everything has an audit Faster problem resolution – rejections are processed quickly – so corrective action can place and can be resubmitted Payments – no need to manage escrow accts for multiple counties Compliance – TRID guidelines

eRecording Benefits – Registers PRIA Local 906 Chapter eRecording Benefits – Registers Reduces mailing and document delivery costs Reduces delays or document loss Improves document recording turn time Faster processing time for rejections – reduces rejections Eliminates payment errors Improves office efficiencies by streamlining workflows Enhances document security

PRIA Local 906 Chapter Hear from a Peer Kate Schuetter – TransNation Title Carla L’Huillier – Marquette County Register of Deeds

Getting Started with eRecording PRIA Local 906 Chapter Getting Started with eRecording

Getting started with eRecording What do Registers need to do? PRIA Local 906 Chapter Getting started with eRecording What do Registers need to do? Execute Memorandums of Understand (MOU) contracts with eRecording vendors Work with multiple eRecording vendors Accept fees via ACH Accept real-estate related instruments via eRecording Work with existing LRMS vendor in partnership with eRecording vendors for testing and acceptance Registers work with each eRecording vendor, not each individual submitter Do not limit who eRecorded documents come to you – these companies are delivery mechanisms, much like the postal service, fedex, ups, etc are delivery services for paper documents Accept monies via ACH – each vendor will deposit daily into a designated acct all fees processed through their respective services – Determine documents to be accepted electronically – refer to your state statute Refer to the Best Practice document on PRIA’s site for Recorders/Registers Contact your system vendor for setup, testing, and acceptance before “go live”

Getting started with eRecording What do Submitters need to do? PRIA Local 906 Chapter Getting started with eRecording What do Submitters need to do? Have access to a PC, high-speed internet using a current web browser, and a document scanner Have a MOU on file with an eRecording vendor of your choosing Setup terms with said vendor for payment of recording fees and charges for their respective services (typically through ACH on a daily basis) Begin eRecording Review the major submitters- refer back to previous slide Technical needs – minimal In reviewing vendors, you may determine if any of the primary companies integrate with your current LOS system or title production system to save steps or clicks on the submission side – think about where you record documents in selecting a vendor – check if those counties work with the vendor you wish to work with

PRIA Local 906 Chapter Michelle Wilsey Phil Cerami Phone: 989-292-9456 mwilsey@simplifile.com Phil Cerami Phone: 302-636-5401, ext. 63161 Philip.cerami@cscglobal.com Contact information for each vendor – MI coverage for each company Christie Adams Phone: 763-452-8298 Christie@goEPN.com Josie Tindell Phone: 651-766-5128 Josie.tindell@indecomm.net

PRIA Local 906 Chapter Record a Document with a Known Error? Common errors in doc preparation: Incorrect reference of a document number or book/page Incorrect spelling of Grantor or Grantee Incorrect Legal Description Attaching a copy of a survey as an “Exhibit” in lieu of a separate recording, properly indexed as a Survey How would you like your local Register to handle these types of errors? Discussion slide Are there any other errors that come to mind that should be addressed?

What can your Register do for you? PRIA Local 906 Chapter What can your Register do for you? Discussion slide

PRIA Local 906 Chapter PRIA Local 906 Chapter – Future Two meetings per year (one spring, one fall) – minimum of one meeting per year Work with the local real estate, lending , and land title community for engagement Provide an open forum for connecting private and public sector What topics would you like to see for future meetings? Discussion slide Are there any other errors that come to mind that should be addressed?

PRIA Local Agenda Topics Standardized indexing GIS Practices Best Practices for Certifying Copies eRecording TIFF/PDF-A Document Formats Electronic Notarization Guidelines and Remote Online Notarization Blockchain Preservation of Electronic Records Cybersecurity Issues (such as ransomware and wire fraud) Review this slide again – does anything interest the audience? Get feedback so that future meetings provide value – any local topics that should be addressed by MARD, MLTA, MBA, etc?

PRIA Local Webpage (2019) www.pria.us Refer to the pria local site for other chapter agendas and discussions www.pria.us

Contact Us Any Time Mary Ann Froberg, 906 Chapter Co-Chair, mfroberg@algercounty.gov Nakia McFarland, 906 Chapter Co-chair, Nakia.mcfarland@Kofile.us Thank you for your attendance today!