Hospitals & Institutions Committee “Annual” Report September, 2018 – July, 2019

Members Terry D. Chair, Kathy L. Corresponding Secretary for US Mail, acting Sponsorship Coordinator Lou L. Email Corresponding Secretary, LDC (Literature Distribution Coordinator) Darlene. H Recording Secretary Deborah B. Assistant Corresponding Secretary for US Mail Jim K.      Member at large Kathy H. Member at large France W. Member at large

2018-2019 H&I Committee Goals Find a new chairperson Maintain: The Books for Inmates and Institutions Program; inmate correspondence; the H&I P&P Manual; respond to requests that come by email, regular communication with the CoDA community (through the H&I email subscription list) Develop a system to rotate leadership  Re-evaluate the Inmate Sponsorship Program

2018-2019 H&I Committee Goals (cont.) •Complete the H&I Service Handbook •Train clerical worker to reply to “routine” requests sent to H&I by mail and to order books that are requested  •Have the Service Handbook and the H&I Service info page on the website translated into Spanish  •Get more members

Accomplishments Maintained the Books for Inmates and Institutions Program (details below) Continued to grow the Inmate Sponsorship Program: Every inmate who has requested a sponsor has received one. We do not know how many of these pairs (sponsor-sponsee) are currently active. Regular communication with the CoDA community: We receive and respond to about 9 email queries from Fellowship groups or members each month. Using the H&I email subscription list we have sent out a few announcements asking for help with sponsoring inmates in institutions. Recruitment of members: We started last October with 9 members; and lost one member due to work commitments

Accomplishments (cont.) Maintained H&I P&P Manual: We recently approved the CORE literature ordering process. Which will be included in our Policy and Procedure manual. Continued to build our database through those responding to the H&I survey that is offered to all new email subscribers: The offer to complete the H&I questionnaire upon subscribing to the H&I subscribers’ list continues to be available. Perhaps 25% of new subscribers who do complete it could use a response from us, but, due to overloaded schedules, only a fraction of them do. We will continue to offer this.

Additional accomplishments Had 10 regular and three special meetings via teleconference. Helped meetings get started in at least 5 facilities. Worked with CoRe in developing the procedure for ordering books for the Books for Inmates and Institutions program created by having a new CoRe website. Considered ways to provide institutionalized CoDA members with new CoDA stories/material because they have little exposure to recovering co-dependents outside. We have been able to send copies of some Weekly Readings and Meetings in Print. Survey has not been sent because of the recent number of surveys sent to our members

Additional accomplishments (cont.) We would like to find ways for them to get this material in their facilities through prison librarians but haven’t made any progress in that direction. We have discussed development of an H&I Presentation Package to guide members taking literature and meetings into Institutions. We depend on local members to conduct panels and assist in starting meetings in Institutions and make literature and information available to Centers and Institutions near their meetings.

Books for Inmates and Institutions 129 letters received from an average of 18 different institutions each quarter Sent 99 responses by mail.

Books for Inmates and Institutions We sent: 111 Co-Dependents Anonymous Books (97)* 10 Co-Dependents Anonymous Books in Spanish (16)* 69 12 Steps & 12 Traditions Workbooks (119)* 5 12 Steps & 12Traditions Workbooks in Spanish (16)* * Last year’s amounts are in ( )

Books for Inmates and Institutions (cont.) We also sent: 25 Standard Packets (43)* 3 Standard Packets in Spanish (1)* 20 Institutional Meeting Handbooks (17)* 2 In This Moment (9)* 7 Institutional libraries (0)* * Last year’s amounts are in ( )

Books for Inmates and Institutions (cont.) Received $2,765.60 ($3,183.21 )* in donations to BFII (Books for Inmates and Institutions) for 2018 from January to December. We received $739.60 from January to May 31, 2019 . * Last year’s amounts are in ( )

Books for Inmates and Institutions Program Donations can be made using forms from the Link found on the Donation page Books for Inmates & Institutions Donation Form On the Hospitals & Institutions Page BFII Form

2020 H&I Committee Needs More committee members to: Sponsorship Coordinator Newsletter Coordinator Read letters and emails and determine appropriate responses (1-3 people) Respond to our mail (email and US Mail) (2) Order books and literature CoDA members willing to be sponsors of inmates by US Mail Creative individuals with passion to help reach those who are locked in their codependency.

2019-2020 H&I Committee Goals Maintain: The Books for Inmates and Institutions Program; inmate correspondence; update the H&I P&P Manual; respond to requests that come by email, regular communication with the CoDA community (through the H&I email subscription list) Recruit Sponsorship Coordinator and Re-evaluate the Inmate Sponsorship Program Plan a Face to Face meeting in April Complete the H&I Service Handbook Develop a Presentation package for members to take into Institutions Develop a system to rotate leadership  Revive Newsletter Recruit more members

Thanks to: Very responsive board liaisons: Nancy O. & Salle H. (CoDA Board), and Barbara D (CoRe Board)   Joan O.(Fellowship Service Worker) & Geff R.(email list Coordinator) And all those who have contributed to the Hospitals & Institutions Books for Inmates & Institutions program. Our current inmate sponsors.

Special thanks to: Members of the Fellowship who serve locally in carrying the message into institutions. These are the ones who make the difference in some codependents’ lives.