9 Reasons to love modern sharepoint Tara Saylor

(And a few reasons I still Swear)

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2nd Monday of every month KC O365 User Group 2nd Monday of every month Water One in Lenexa, KS https://kco365.wordpress.com Next Meeting: 11/11/2019 Microsoft Teams 101 Sharon Weaver

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The making of a communications nerd Started in advertising, but moved to employee communications Master’s degree in Communications Studies Lifelong Mac user won over by Office 365 Talks about intranets whenever possible Who they mean by “the business” A lot of my job is explaining change to people who were happy with how things were and really aren’t too excited about the fact it’s changing When IT says “we should talk to the business” that’s me. World wide site roll out for Deere Moving 28,000 people off a platform with 9+ years of content Creating a personalized, customized digital workspace where one never existed

57% of companies use Sharepoint for Communication Evolved from document management to a web collaboration platform Gatehouse 2019 State of the Sector Report

Sharepoint then… Document management,

…getting better.... File management, fairly easy to customize if you knew how, “the ribbon” Started to get some easier layout elements, but you needed to know what you were doing to configure them

…. Sharepoint Now Editing has moved almost entirely on page (you still can do documents and libraries)

9 Reasons to love moderns sharepoint

Reason1: It finally looks like a website Less of an issue if you’re on the back end, but if you KNEW how many tables I’ve built in an effort to appease people who want sharepoint to “look good.” You can take this to end users, and they get excited about the designs, I get that “pretty” isn’t important all of the time, but “intuitive” is.

Reason 2: Instructions are built in On every page template, the default text out of the box explains what you need to do next. We literally had to rebuild templates in 2015 to do this for our users, and it was not easy. I was gearing up to do it, and SOLVED

Including prompts Little blue dots magically appear for the things it wants you to do next. It’s pretty close with its suggestions

Reason 3: WYSWYG Webparts

WYSWYG Webparts

WYSWYG Webparts

WYSWYG Webparts

Happy end users are using the tools and don’t need as much support Remember: Happy end users are using the tools and don’t need as much support I get that this look and feel stuff doesn’t make tech hearts go pitter patter. But it does make life easier for end users, and happy end users aren’t making your life miserable. Plus, think of the saving and support you don’t have to do when microsoft is making it this easier for them. Deere literally hired people to build sites because it wasn’t intuitive and people had so much trouble. That costs money.

Reason 4: Limited customization There’s no way for users to add their own scripts any more, and if it ain’t in the menu, you probably can’t do it. LOTS of configure options for those web parts, though. This helps keep things consistent from site to site and it’s easier to maintain.

Fewer update nightmares Get all these “inherited” customized sites that were a nightmare to maintain and broke every time you updated This helps keep things consistent from site to site and it’s easier to maintain.

Fabric and SPFx

Reason 5: Code not needed to do cool stuff

Including smart personalization and publisher controls Not quite sure how “interleaving” is going to work.

Reason 8: Accessibility included* Transcripts, prompts for alt text that are hard to miss, suggested text, instructions for working with screen readers and other adaptive tech. Still some issues with things like quick links not having an underline…..lots of cues, buuuuut Contrast ratios aren’t guaranteed AND DOUBLE-CHECK YOUR TRANSCRIPTS

Reason 6: Integration with Teams SharePoint web parts as tabs in Teams Teams connectors as SharePoint web parts for pages and new

Reason 7: Still the same lists & libraries

Reason 9: Hub sites Shared theme and navigation Calendar and news roll up Search across hubs Easy to unlink and relink

Career Resources Wellbeing Locations Job Listings Learning Annual Reviews Wellbeing Benefits Maternity Resources Clinics Fitness Centers Mental Health Locations Innovation Realization Continuous WHQ Malvern

When Sharepoint makes me swear

Reason 1: Designed for giant monitors Expectation

Reason 1: Designed for giant monitors Reality

Reason 1: Designed for giant monitors Normal “Compact”

Reason 2: Analytics still stuck Hey look- some people looked at stuff in the past week. …thanks, that answers everything/ Google Analytics helps. Tygraph helps, audit logs and admin logs help, but we need power BI

Reason 3: Unexpected new features! You don’t know when things are going ot hit, you don’t know exactly what they’ll look like, and you then have to go tell all your site owners how to deal with the fact their sites are broken.

Reason 4: No unification across hubs Career Resources Job Listings Learning Annual Reviews Governance falls on site admins Hard to push content org-wide Limited ability to turn off functionality that might be off-brand or not accessible Locations Innovation Realization Continuous WHQ Malvern All at the same company Wellbeing Benefits Maternity Resources Clinics Fitness Centers Mental Health It’s not being a control freak- it’s wanting to create something unified for all associates. Plus, there’s lots of duplicative work being done, like every site linking to travel instead of having one main link on a navigation that’s inherited. When something breaks, you fix it hub by hub by hub

Stay in the know

Resources SharePoint blog Modern SharePoint look book with layout examples Fabric Get started with SPFx and SPFx on GitHub Accessibility for Office A List Apart for website best practices Nielsen Norman Group for Intranet benchmarking and UX Intranet in-a-box report from Clearbox Consulting

I love talking SharePoint! Tara@SourceCodeCommunication.com @anokheeTara