STEPS FOR HIRING A STUDENT 5 Student Employment Training 2017 

STEPS FOR HIRING A STUDENT STEP 3: Eligibility Link  STEP 4: PAAR & Personnel Packet STEP 2: Student Employment Application STEP 5: Confirmation 5  STEPS FOR HIRING A STUDENT STEP 1: Job Vacancy Request Staff Central Log In Student Employment Manager Info

Step 1. Job Vacancy Request Department Name and Site Closing a job vacancy posting Student Employment email address: Student.Employment@spcollege.edu

STEP 2. Student's application SPC Website *Financial Aid *Student Employment Student ID #’s Technical support email address: weberror@spcollege.edu

3. Eligibility-Link Background Check Unmet Need Cost of Attendance (C.O.A.) NOTE: Allow a minimum of 2-3 days to receive the link.

STEP 4. PAAr & Personnel packet

STEP 4. PAAR & PERSONNEL PACKET (cont’d) PAAR FORM Cost Center number Mail Drop Supervisor’s name NOTE: Please type the information on Student Employment PAAR

STEP 4. PAAR & PERSONNEL PACKET (cont’d) Contents of Personnel Packet W-4 : Employee’s Withholding Allowance Certificate I-9 Employment Eligibility Verification Direct Deposit Authorization Form Loyalty Oath Form Designation of Assignment and Beneficiary Form Sexual Harassment Form Managed Care Arrangement Form Protection of Information Form Drug Free workplace Policy Form INTERNATIONAL STUDENTS: I-20 form approved by SPC international center

STEP 4. PAAR & PERSONNEL PACKET (cont’d) COMPLETING W-4 FORM Students must read and evaluate Lines 5, 6, and 7 on W-4 form, to determine if they are exempt. NOTE: Hiring Managers are not allowed to guide or advise the students regarding the completion of W-4 form.

STEP 4. PAAR & PERSONNEL PACKET (cont’d) I-9 FORM NOTE: Please pay special attention to the circled fields above

STEP 4. PAAR & PERSONNEL PACKET (cont’d) Completing Direct Deposit form and providing back-up information BANK STATEMENT

SUBMIT THE PAAR & PERSONNEL PACKET TOGETHER- ALL OR NOTHING STEP 4. PAAR & PERSONNEL PACKET (cont’d) SUBMIT THE PAAR & PERSONNEL PACKET TOGETHER- ALL OR NOTHING One email per student One email per action NOTE: The PAAR or Personnel Packets should be only emailed to Student.Employment@spcollege.edu, or faxed to 727-791-2449 Hiring department keeps original files in their office Do not interoffice PAAR or Personnel Packets

Step 5. Confirmation Students are not allowed to work until the receipt of (FA 503) confirmation. Web time Access Student Assistant Email Confirmation NOTE: The FA 503 confirmation needs to be signed and returned to Student.Employment@spcollege.edu within 3 days.

Questions?

Student Employment QUIZ Can the student submit the documents themselves? Who fills out the FA503 Hiring Agreement form? What are the 5 steps for hiring a student? When can the student start working? How can the students apply for my job posting?

Complete Personnel packet activity