Trainee and training officer responsibilities Sarah Clinton | Training Manager, WMRGL

So, well done and welcome in! What Glastonbury taught me about the STP So, well done and welcome in!

Practical advice on roles and responsibilities Summary NSHCS guidance on support in the workplace http://nshcs.hee.nhs.uk/services/training-support/workplace- support/ Today: Practical advice on roles and responsibilities

What can you expect from your Training Officer? Your Training Officer is key to ensuring you are successful in the STP and have a good experience. Facilitation - Plan inductions, rotations, specialist and elective components - Access to training and wider opportunities Educational supervision Mentoring and support Assessment and feedback

What can you expect from your Training Officer? Support Provide support, guidance and mentoring for the duration of the programme including periods when you are outside your host department. Planning Provide you with a Training Plan, a timetable which enables an appropriate balance of work and learning. Assessment Ensure that the programme of work based assessment is understood and assessment outcomes are documented using OneFile – including other trainers and assessors involved in the training.

The Training Plan Yearly Daily/Weekly Jointly develop and agree your training plan with your Training Officer Communication and collaboration is key. Be adaptable and flexible. Be realistic and ensure it is achievable. Objectives and targets should be clear and SMART. Review your progress against the training plan at least once a month with your training officer to ensure you are on track and making expected progress. Discuss gaps in training and how these can be met. Yearly Daily/Weekly

What can you expect from your Training Officer? OneFile Clarity and agreement between the training officer and other supervisors and assessors and you about its use. Supervision Clinical practice is well supervised: For the safety of patients and the trainee Clinical competence is facilitated. Facilitate Regular review meetings (at least once a month) to discuss and feedback on progress. 1 day/week study time

Five training roles and responsibilities Training Officer – will oversee the training throughout the programme. The ‘line manager’. Supervisor – will oversee individual modules. Deferred management responsibilities. Assessors – are responsible for assessing the performance of trainees during DOPS, CBDs and OCEs. Reviewers – review and sign off as completed the trainee’s competencies. Raters – are nominated by the trainee to complete and MSF. Before starting each module discuss and agree with your training officer who the supervisor, assessors and reviewers should be.

We want you develop as life-long, self-regulated learners What is expected of you? Post-graduate learner – expect a lot from you! Take responsibility for your: Training and learning (find out what is expected of you, familiarise yourself with the programme) Take more ownership of your training plan as time goes by. You will bring previous experience and/or knowledge. Its important for this to be discussed to get the most out of the training We want you develop as life-long, self-regulated learners White, C. B., Gruppen, L. D., & Fantone, J. C. (2014). Self-regulated learning in medical education. Understanding medical education, 271-282.

What is expected of you? Postgraduate learner – expect a lot from you! Take responsibility for your: Professional behaviour and development ‘Good Scientific Practice’ – standards and behaviours: you are no longer students but members of the scientific healthcare workforce “Personal and professional development is more than an isolated curriculum theme or strand, it is a way of approaching the entire course” (Gordon, 2003, p. 341) These are domain inter-dependant skills (communication, interpersonal skills and team working); all of which will mostly likely be developed over time. Use of reflection Use of formative assessment Multi-Source Feedback Use of positive role models

What is expected of you? Put the patient at the centre of your training Read and understand the principles and values described in the NHS Constitution Hosted by your Trust Employee and your contract is with that Trust – follow their policies and procedures

What is expected of you? Practical expectations Complete MOU online on OneFile – help everyone to support your progress Keep the NSHCS updated with contact details, including training officer and your email address Keep the NSHCS updated with any chances of circumstance Read key information (NSHCS website, curriculum library and Good Scientific Practice) Let us know; if things aren’t working as expected or if there is something effecting your ability to do your job.

What is expected of you? Work-based assessment Make sure you know what is required for each module Familiarise yourself with and abide by the Terms and Conditions for using OneFile Keep up to date with your competencies and assessments and record on OneFile as you go along Participate in the Mid-Term Review of Progression (MRP) Regularly review your progress with your training officer

Training and Education What is expected of you? Get involved and make the most of all opportunities Training and Education Electives STP Trainee Networks STEM + engagement Communication

Summary Your Training Officer Trainee Facilitate your training Ensure appropriate supervision Meet regularly with you Monitor your progress Mentor and support you Trainee Take responsibility Develop your professional identity Patient focused Keep up to date with learning and assessment Ask questions/ raise concerns

Finally, enjoy the experience and make the most of all the opportunities… https://www.youtube.com/watch?v=e1vlLJCr9Lo