Enterprise Solution and Standards Civilian Pay Overview ESS Finance Standards and Customer Services Mr. Dustin Smith Integrity - Service - Innovation

ESS Civilian Pay Mission and Vision Our Mission To support The Defense Finance and Accounting Service (DFAS) in its goal of leading The Department of Defense (DoD) in finance and accounting by ensuring that payroll offices and customers are provided a state-of-the-art civilian pay system and by providing exceptional service and support in the strategic planning for technical enhancement and standardization of the civilian pay processes and controls. Our Vision Be professional, skilled, and dedicated liaisons for DFAS, providing high quality service through integration of effective and efficient financial systems and management strategies and initiatives. 12/16/2019 Integrity - Service - Innovation

Organizational Chart Enterprise Solutions & Standards Business Mgmt Office Accounting Standards & Reporting Finance Standards & Customer Services Compliance Systems Audit Readiness Accounting Mission Area Finance Metrics & Initiatives Component Systems Audit Readiness Enterprise Exec Support Corporate Reporting Military Pay Network Compliance Enterprise Systems Civilian Pay OSD/FIAR Liaison Enterprise Financial Info. Services Post-Pay Review & Analysis Banking & Credit Union Transportation Mission Area Ops Contingency Planning 12/16/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Our Role and Goals Liaisons for both Indianapolis and Cleveland Payroll Offices, DCPS Information & Technology (IT) and internal/external customers The Office of Personnel Management DoD agencies ePayroll customers Primary Point of Contact (POC) for services' inquiries, data calls, and program audits SSAE 18 DoDIG Audits Congressional data calls Goals Standardize Civilian Pay processes Provide support to both Payroll Offices and customers 12/16/2019 Integrity - Service - Innovation

Integrity - Service - Innovation What We Do Chair the DCPS Configuration Control Board (CCB) Meets 4 times a year Reviews, approves and ranks system change request Proposes system change requests Responsible for DCPS milestones and objectives Initiate requirements definition for DCPS system changes Communicate changes that could impact customers Memorandums for legislative changes, etc… Release Summary of Changes 12/16/2019 Integrity - Service - Innovation

Integrity - Service - Innovation DCPS Business Process OPM CUSTOMERS/ PERSONNEL LEGISLATION/ POLICY CHANGE DFAS-Civ Pay ESS CCB REQUIREMENTS RESOLUTIONS ISSUES AGILE PROCESS FUNCTIONAL DESIGN TECHNICAL DESIGN PROGRAM TESTING CCB Representatives PERSONNEL INTERFACE CUSTOMERS PAYROLL OFFICES RANKED SCR LIST CDA RECOMMENDS RELEASE CONTENT TO ESS RELEASE 12/16/2019 Integrity - Service - Innovation

Configuration Control Board (CCB) Change Control Management for the duration of the DCPS lifecycle Quarterly Meetings System Change Requests (SCRs) Legislative Regulatory/Policy Discretionary Maintenance Technical Migration Agenda for the CCB Review action items from last meeting Review/Vote on proposed changes submitted Upcoming DCPS Release Changes SCR cancellations New initiatives 12/16/2019 Integrity - Service - Innovation

DCPS System Change Request Process Discretionary (enhancement requests) Point Paper Submission Must be submitted by designated CCB voting member Point paper reviewed and cost analysis provided at CCB meeting CCB Members vote for approval If approved… SCR is created and sent to the CCB Members for ranking Release placement for implementation is set by the ranking of the SCRs DCPS Release Process Functional requirements written and reviewed with the CCB Members and DCPS Information and Technology (I&T) ESS Civilian Pay participates in Agile ‘scrum’ team from beginning-to-end of software development 12/16/2019 Integrity - Service - Innovation

Civilian Pay Initiatives Audit Steadiness (SSAE 18) Account Management and Provisioning System (AMPS) Business Environment Modernization Legislative/Regulatory Changes Combined Federal Campaign (CFC) Changes Administrative Leave Act of 2016 12/16/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Audit Readiness Standardization of iControl Processes 87 processes overall Complete Civilian Pay SSAE18 Audit Scope Expansion Proposed FY19 – 22 Scope Expansion Leave and Earning Statement (LES) Calculations DFAS SSAE18 Program Managers were tasked to: Perform an end-to-end scope gap analysis Provide inventory of current gaps Provide justification for working to include or exclude current gaps Provide milestones to implement gaps 12/16/2019 Integrity - Service - Innovation

DCPS AMPS Provisioning Account Management and Provisioning System (AMPS) – Defense Civilian Pay System (DCPS) Automate the System Authorization Access Request (SAAR) Standardize the SAAR Process for all DFAS Systems Enhance Auditability ECD: June 2019 All information as of Thursday, February 20, 2018 12/16/2019 Integrity - Service - Innovation

Integrity - Service - Innovation DCPS Security Personal Identity Verification (PIV) Card Accessibility DISA has been actively working on the PIV card linkage to DCPS accounts VA, HHS and EOP have successfully tested PIV card capabilities VA does not have compatible security on all of their PIV cards. Transition will be complete as old PIV cards are upgraded HHS meeting is being scheduled to discuss transition to PIV Week of February 26th DOE encryption is not compatible with DISA requirements for PIV enablement BBG is currently in testing with DISA DISA’s vendor is working on a solution for multiple accounts per user DISA will focus on this after the PIV effort is complete 12/16/2019 Integrity - Service - Innovation

Business Environment Modernization Efforts Business Environment Modernization (BEM) Additional Pay Periods Online (APPO) Allows for retroactive processing of payroll transactions greater than 26 pay periods reducing manual pay calculations for the payroll offices Customer Elected Initiative – Customers were given the option to opt in to this enhancement Implemented: DCPS Release 17-3 - November 2017 Self-Service Reporting Allow customers the ability to access historical data to run canned and ad hoc reports Pending Strategic Council approval and final business case Benefits Improved Timeliness Improved Compliance Human Capital/Manpower planning Metric reporting Respond to Senior Leader Inquiries Trend analysis/Data mining/analytics Improved Auditability Improved Customer Satisfaction Improved Employee Morale Reduced Paper Storage/Usage 12/16/2019 Integrity - Service - Innovation

Legislative/Regulatory Changes Combined Federal Campaign (CFC) Background OPM outsourced the CFC beginning in 2016, choosing GiveBack as the private vendor to manage the program GiveBack requires an exchange of data for payroll systems to track contributions to individuals Campaign dates: October 2, 2017 – January 12, 2018 CFC Donor Pledging System is operational at https://cfcgiving.opm.gov/ This will be the only authorized CFC donation system Paper forms, which are to be phased out over the next five years, are collected at agencies and forwarded to CFC; instructions have been shared with CCB members and CELs Added an LES remark to notify all customers that the website was operational The first enrollment and eligibility files will be sent from GiveBack by COB January 19, 2018 12/16/2019 Integrity - Service - Innovation

Proposed Rule on Administrative Leave Office of Personnel Management (OPM) issued a proposed regulation to implement the Administrative Leave Act of 2016 Enacted under section 1138 of the NDAA for FY17 Changes to 5 CFR Part 630 will add new categories of leave Administrative leave – agency determination when no other paid leave is available under other law Investigative leave and Notice leave - agency determination when employees must be removed from the workplace while under investigation or during notice period (i.e., the period after the employee received a proposed notice of adverse action before a final decision is made and takes effect) Weather and Safety leave – agency determination when employees cannot safely travel to and from work or perform work at their normal worksite, telework or other approved locations because of severe weather or emergency situations OPM issued the proposed regulation for comments in Federal Register 2017-14712 on July 13, 2017 Comment Period closed August 14 and DFAS provided feedback to OPM ESS Civilian Pay is monitoring this change to ensure we can make the appropriate system changes when issued as final regulation 30 days after publication, agencies must be approving weather/safety leave in accordance with the law and regulations 270 days after publication, payroll systems must have all new data elements implemented 12/16/2019 Integrity - Service - Innovation

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