NM Department of Transportation (NMDOT) MMS/PMS Phase 2 Executive Sponsor: Michael Sandoval, Cabinet Secretary Business Owner: Tamara P. Haas, NMDOT Asset Management & Planning Division Project Implementation Phase October 24, 2019

Overview Project Goals: The NMDOT has identified the Maintenance Management System (MMS) and Pavement Management System (PMS) as key components in tracking and managing the condition of transportation assets over time, and the on-going maintenance of roadway assets as a part of our daily mission in setting the standard for a safe, reliable and efficient transportation system, while promoting economic development and preserving the environment of New Mexico. This project will optimize the current MMS/PMS systems, moving them from an on-premise to a Software as a Service (SaaS) implementation, improving performance and operational costs. Desired Outcomes: The SaaS implementation will remove a significant block to the Agency's goal of reducing its Oracle footprint and associated costs, while also reducing staff overhead and future professional service costs, and improving performance. Certification Request: Approval for $369,688.49 to cover remaining implementation deliverables and IV&V reports.

Progress Since Previous Certification Project schedule baselined NMDOT project team formation complete Project Management Plan baselined Exception Request Approved by DoIT - January 16, 2019 TARC Wavier Approved by DoIT - August 12, 2019 SaaS Environments set up SaaS Service Operations Document complete Independent Verification and Validation (IV&V) 1st interim assessment report complete - July 22,2019 Interface Definitions and Implementation Document complete Risk Mitigation & Rollback Plan complete Upgrade environment set up Total amount spent to date: $812,809.85

Project Status # Phase Task Name Due Date % Complete Status IVV-1 Initiation – Close IV&V Reporting 6/30/2020 50 In Progress Agile-1 Initiation Project Management/Project Kickoff 7/20/2019 100 Completed Agile-2 Planning H1: Environment Migration Plan 9/26/2019 Agile-3 H2: Risk Mitigation Plan and Rollback Plan Agile-4 H3: SaaS Environments Setup 10/26/2019 Agile-5 H4: SaaS Service Operations Document 38 Agile-6 H5: Interface Definitions and Implementation Document 72 Agile-7 U1: Prioritized Project Backlog Agile-8 Implementation U2: Set up Upgrade Test Instance Not yet started Agile-9 H6: Validation and acceptance of SaaS Environment 11/26/2019 Agile-10 H7: Migration of HMMS Data Agile-11 U3: Application Delivery for User Acceptance

Project Status # Phase Task Name Due Date % Complete Status Agile-12 Implementation H8: Migration to SaaS Go-Live 12/26/2019 Not yet started Agile-13 U4: User Acceptance of the Upgraded Application Agile-14 U5: Upgrade Training and Go-Live 1/26/2019 Agile-15 U6: Final Project Acceptance 2/26/2019 Agile-16 Planning - Post Go-Live SaaS Maintenance 9/26/2019 -10/26/2020 100 Completed Agile-17 On Call Technical Support On Going

Total Cost of Ownership   Description FY19 FY20 FY21 & After TOTAL Consulting Services Project Management, Configuration, Customizations, System Implementation, Reports, Testing, and Training $1,267,849.51  $1,267,849.51 IV&V  $17,398.08 $17,398.08 $1,285,247.59

Business Opportunity MMS/PMS Phase 2: Current on-premise implementation adds complexity to product upgrades. SaaS implementation simplifies upgrades and reduces their time/cost. SaaS implementation supports NMDOT strategic goal of reducing/eliminating on-premise Oracle implementations. Reduce costs, streamline processes, improve productivity. Simplifies reporting to legislature on investment decisions by District, including major investment projects. Supports NMDOT initiatives to further increase transparency and accountability with investment decisions.

NMDOT expects significant savings in: Cost Savings NMDOT expects significant savings in: On-premise storage space Reducing/eliminating on-premise Oracle implementations, consolidating costs Staff hours to generate reporting for internal and external customers Staff hours to perform tort claim research Staff hours to support current systems Elimination of legacy system and servers housing Highway Maintenance Management System (HMMS) data Staff hours to aggregate maintenance and pavement data against NMDOT Linear Referencing System (LRS)

Amount Requested for this Certification Request to be certified for Implementation Phase and the release of $369,668.49 Amount covers remaining implementation tasks, training and deployment, and project management and IV&V services during the implementation phase. Certification History Date Amount Funding Source(s) (use specific citations to laws, grants, etc.) June 27, 2019 (Initiation and Planning Phases) $915,579.10 NMDOT Federal State Planning and Research (SP&R) Funds October 24, 2019 (Implementation Phase) $369,668.49 Total $1,285,247.59  

NMDOT MMS/PMS Phase 2 Thank you! Questions?