Request for Change and Release of Funds Sean Pearson HSD CIO James Lilly HHS 2020 Project Director Russell Toal HSD Deputy Secretary 03/27/2019

Overview of Medicaid Management Information System Replacement & System Modules Medicaid Management Information System Replacement (MMISR) project background Centers for Medicare & Medicaid Services (CMS) Federal oversight to MMISR project Moving away from monolithic to modular MMIS MMISR Modularity Approach System Integrator (SI) – Technical Vendor Data Services (DS) -Technical Vendor Quality Assurance (QA) - Business Process Outsourcing (BPO) Vendor Benefit Management Services (BMS) - BPO Vendor Financial Services (FS) - BPO Vendor Unified Public Interface (UPI) – comprises Unified Portal and Consolidated Customer Service Center: Unified Portal (UP) – External Portal using Technical Vendor Consolidated Customer Service Center (CCSC) – BPO Iterative approach to architecture design and implementation SI DS QA FS BMS UP CCSC

Accomplishments since last PCC appearance in November 2018 Several project plans completed Hardware placed in Simms DC by Dell. Initial configuration of hardware complete. MarkLogic software installed and configured. Project is completing a proof of concept (POC) of the System Migration Repository

Project Status - Overall New Project Management team started MMISR project last @ PCC in November 2018 to request funds for Data Services planning deliverables System Integrator and Data Services contractors actively producing project deliverables for 2021 go- live Quality Assurance module contract negotiation in progress Consolidated Customer Service Center RFP responses received IV&V contract ready for extension

Project Status – Project Plans Completed by SI Contractor Change Control Management Plan Project Management Plan Risk Management Plan Schedule Management Plan Staffing Model and Resource Management Plan State Project Team Onboarding

Project Status – Technical & Security Plans Completed by SI Contractor Data Conversion Plan- Aspen Data Conversion Plan- Omnicaid Installation Plan Migration Plan Privacy Impact Analysis Quality Management Plan Requirements Management Plan Requirements Traceability Matrix Section 508 Compliance Requirements Section 508 Product Certifications/ Exceptions Security Approach System Design Document Test Management Plan

Project Status – Project Plans Completed by DS Contractor Iteration Plan Master Test Plan Release Strategy Risk Management Log Addendum Transition Plan

Deliverables Status TurningPoint (SI) IBM (DS) Completed: 19 In Flight: 15

Project Leadership Transition Dr. David Scrase – HSD Secretary Russell Toal – Deputy Secretary overseeing MMISR Nicole Comeaux – HSD Medical Assistance Division (MAD) Director

Executive Steering Committee (ESC) Update Member Role David Scrase Secretary, HSD – ESC Chair Alice Liu McCoy Secretary, ALTSD Brian Blalock Secretary, CYFD Kathy Kunkel Secretary, DOH Vincent Martinez Secretary, DoIT

Procurements Status Consolidated Customer Service Center March 21: Proposal submission deadline March 29: Select RFP finalists April 19: Final Award July 31: Contract Start Quality Assurance Module May: Contract Start

Key Activities in Flight New PMO contractor has started McKinsey contract amendment Expanding business transformation and OCM services to other divisions and departments. Providing support for the HHS 2020 Business Transformation Council.

Project Budget Status $194.3M project budget has been approved by the executive steering committee $154.8M has been appropriated to the project $58.5M certified to date $44.8M project spend to date This request is the third request in a phased approach this fiscal year to certify the anticipated SFY 19 spend $31.5M spent through SFY18 $13.3M spent thus far in SFY19 $12.3M presently encumbered for SFY19 planned expenditures $6.2M being requested today $

Today’s Request Release of funds requested today is $6,229,913 for ongoing project activities as part of a series of requests $2,128,655 in planned SFY19 staffing expenditures $658,982 for SFY19 expenditures related to CSG contract amendment $1,750,000 for McKinsey contract deliverables 3 & 4 $1,692,276 to support Deloitte CO SFY19-001 & CO SFY19-003

Project Deliverables in This Request Due Date Staffing Expenditures Ongoing MMISR IV&V Assessments Monthly IV&V Project Management IV&V Performance Work Statement Deliverables Deloitte CO SFY19-001 Amendment pending signature Deloitte CO SFY19-003 McKinsey Deliverable 3: Business Process Redesign February 2019 McKinsey Deliverable 4: Report, Catalog, and Support Implementation of Changes March 2019