By Jim Martz, Associate Superintendent of Schools, Illinois Conference of SDA By Jim Martz, Associate Superintendent of Schools, Illinois Conference of SDA

The Evaluative Rationale Contributes to the improvement of the instructional program Contributes to the improvement of the instructional program Encourages clarification of the goals of SDA education Encourages clarification of the goals of SDA education Increases understanding and involvement of the church community in the process of Christian education Increases understanding and involvement of the church community in the process of Christian education

The accreditation of SDA schools is based upon a process of Self-Evaluation and review. The School Board coordinates this self-evaluative process.

Components of Evaluation Process Self-Study Handbook Self-Study Handbook Self-Study Instrument Self-Study Instrument Visiting Committee Handbook Visiting Committee Handbook

Self- Study Handbook Guidebook to aid in completing the Self- Study Instrument which includes : Guidebook to aid in completing the Self- Study Instrument which includes : Responsibilities Responsibilities The use of rating scales The use of rating scales Possible Outcomes Possible Outcomes Parent Questionnaires Parent Questionnaires

School Board Responsibilities Study and discuss the Self-Study Handbook Study and discuss the Self-Study Handbook Appoint study committee members & chair Appoint study committee members & chair Prepare a timeline Prepare a timeline Review previous evaluation report Review previous evaluation report Prepare new progress report Prepare new progress report Distribute sections of instrument to committees Distribute sections of instrument to committees Serve on the study committees as appointed Serve on the study committees as appointed Edit and approve the schools mission statement Edit and approve the schools mission statement Edit the the final report Edit the the final report Mail completed copy to conference Mail completed copy to conference

Timeline Obtain Visitation Date Obtain Visitation Date One Month Prior is Mailing Date One Month Prior is Mailing Date Each committee meets once a month Each committee meets once a month Board review committee report each month Board review committee report each month

Self-Evaluation Instrument Philosophy Philosophy Administration and Finance Administration and Finance Facilities and Services Facilities and Services Library Library Curriculum Curriculum

Philosophy SDA Educational Statement of Philosophy is given SDA Educational Statement of Philosophy is given Local Mission Statement is developed Local Mission Statement is developed Board approves the Mission Statement Board approves the Mission Statement School program is guided and evaluated by the Statement of Philosophy and the Mission Statement School program is guided and evaluated by the Statement of Philosophy and the Mission Statement Develop criteria for accepting Non-Adventist Students Develop criteria for accepting Non-Adventist Students Consensus is required in Quality Review Section Consensus is required in Quality Review Section

Administration & Finance Principal and Treasurer complete Financial Data Principal and Treasurer complete Financial Data The constituency, board, and principals roles are evaluated The constituency, board, and principals roles are evaluated School Marketing plan is evaluated School Marketing plan is evaluated Areas of strength and concern are listed Areas of strength and concern are listed Recommendations for correcting concerns are developed Recommendations for correcting concerns are developed

Facilities and Services Facilities and site are physically surveyed by each member of the study committee Facilities and site are physically surveyed by each member of the study committee Lists of materials and equipment prepared Lists of materials and equipment prepared Custodial, grounds, maintenance, health, fire and safety services are reviewed Custodial, grounds, maintenance, health, fire and safety services are reviewed Positive aspects and concerns are listed Positive aspects and concerns are listed Recommendations for correcting concerns are developed Recommendations for correcting concerns are developed

Library Library collection is reviewed, counted, and evaluated Library collection is reviewed, counted, and evaluated Strengths of library collection stated Strengths of library collection stated Concerns regarding library collection compiled Concerns regarding library collection compiled Recommendations for correcting concerns are given Recommendations for correcting concerns are given

Curriculum Each area of the curriculum is reviewed and evaluated. These include: Each area of the curriculum is reviewed and evaluated. These include: Bible Career Awareness Computer Education Fine Arts Language Arts Mathematics Physical Education Reading Science & Health Social Studies Witnessing/Service

Curriculum Introductory Statement Introductory Statement Instructional Goals Instructional Goals The Instructional Process The Instructional Process Materials Materials Quality Review Quality Review

Rating Scale In using the rating scale each committee member votes for the rating which they feel that best describes the present practice at the school not what it should be. Each members vote is tallied in the appropriate column. There often may be differing views at times. That is normal. Just record the votes as received. In using the rating scale each committee member votes for the rating which they feel that best describes the present practice at the school not what it should be. Each members vote is tallied in the appropriate column. There often may be differing views at times. That is normal. Just record the votes as received.

Rating Scale II Sample Rating Scale Question from page 15 N – Never S – Sometimes R – Regularly B.VALUES DEVELOPMENT 7. Students have opportunities ___ ___ ___ 21 NSR to participate in service for others

Parent Questionnaire Form is duplicated by teacher and distributed to parents along with a self-addressed, return envelope marked Questionnaire. This is done at least one month prior to the on-site visit Form is duplicated by teacher and distributed to parents along with a self-addressed, return envelope marked Questionnaire. This is done at least one month prior to the on-site visit Questionnaires should be returned to the school in the sealed, self-addressed envelope. Questionnaires should be returned to the school in the sealed, self-addressed envelope. The principal collects and gives the sealed envelopes to the Superintendent. The principal collects and gives the sealed envelopes to the Superintendent. The questionnaires are reviewed by the Visiting Committee and recommendations are included in the Visiting Committee Report The questionnaires are reviewed by the Visiting Committee and recommendations are included in the Visiting Committee Report

Possible Terms of Accreditation Terms Terms Five years with an annual Progress Report Five years with an annual Progress Report Five years with an Interim Review and annual Progress Report Five years with an Interim Review and annual Progress Report One to three years with a Revisit and annual Progress Report One to three years with a Revisit and annual Progress Report Alternative Actions Alternative Actions Probationary status Probationary status Accreditation denied Accreditation denied

After the Visit Superintendent submits to the Conference Board of Education the Visiting Committee Report including the recommended term of accreditation. Superintendent submits to the Conference Board of Education the Visiting Committee Report including the recommended term of accreditation. The voted and edited report becomes the Evaluation Report. The voted and edited report becomes the Evaluation Report. A copy of this report is sent to the school for review. The board prioritizes the recommendations and develops a timeline for implementation of the recommendations. A copy of this report is sent to the school for review. The board prioritizes the recommendations and develops a timeline for implementation of the recommendations.

The End