Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) xt 1306

The integrated Tenmast life of the widget, a.k.a. item we need for our HA. How the widget is purchased, kept on the shelf, used, paid and accounted for.

Consumable Inventory Item UM Conversion = Unit measure Conversion

Consumable Inventory Set Minimum and Maximum Quantity

Add CI Item Location = Warehouse

Consumable Inventory Item Stock item #101 Widget

Restock in CI Our item has less than the Minimum amount Restock will show what needs to be ordered to bring the item to Minimum Note: Must have Warehouse access thru setup functions

Create Request from CI Note: Choosing a restock location will limit the actionable items you will see in the request wizard.

Consumable Inventory Purchase Orders

Purchase Order Create Request

PO Add a Request Choose from stock or non-stock

Add PO Request Cost & Charge To

Add PO Request Vendor

Maintain Requests Browse Status: Request –Open Request Requisition-Request has been added to a Requisition Purchase –Request has become a PO Received –PO has been received Request Just Created

Request

Add New Requisition Requisition is a group of requests

Creating Requisition Existing Request are available for selection to the Requisition

Creating Requisition Request selected to be included in Requisition

Choose Vendor for Requisition Choose the Ship to Location

Requisition

Open Requisition

Make it a PO Approve the Requisition to become a Purchase Order

Approver to add PIN number for Requisition to become a PO Note:Once Requisition is completely approved to a PO it is then listed in Completed Requisition browse.

NOTE:When you need additional pre- approval before the Requisition becomes a PO,Use approve by and PIN Number to add others users electronic approval

Error message above is what you will see if you do not have a valid approval limit for item(s) requested.

Status Status Note: None received =new order Partially received has receiving tickets on some of the items but not all, this could be due to a back order of the items

Select Receiving Items to start Receiving wizard

The shipping cost is divided by # of items in the case

Import from PO to start wizard to create your invoice Step 1 Choose the vendor

Accounts shown above come from choices made during PO creation

Invoice accrues expense to ledger Debit Expense Credit Accrual/AP Vendors Check is paid on this invoice Debit Accrual/AP Vendors Credit Cash

In browse View: Open WO Closed WO Preventative Maintenance Work Orders All Also add new Work Orders

Note:Tenant in unit is based on received date of this WO. It will compare to lease header information on the unit.

Note: Print now marks as printed must consider this if doing batch print

Note:Policies will dictate if you add employees and items in Create WO wizard most clients hide these steps in the wizard.

Note: Warehouse limitations from Consumable Inventory do not transfer to WO so you will see all Warehouses. Choose warehouse in browse to limit this list.

PHA Cost = Stock Items Issue Cost Note: There is a decimal variation of Cost between CI & WO that could cause rounding issues

Setup > Post to GL

Aubrey Wood Accounting Support Program Liaison ext