Fall 2009 – 8/25/09 Social Event Training Omead Barari IFC VP of Risk Management (818)

Lecture Overview DO NOW Mandatory Meetings Calgreeks.com The Logistics of Social Events Second response, security reimbursements, booze, etc. GAMMA Overview J-Comm Chapter Education Seminars The basic essentials of hosting a social event Conclusion/ Last comments/Questions

DO NOW Contact your home owners, alumni boards, etc. to get a physical copy of your fraternity house s business license This is now REQUIRED for registering social events From now on, you must go in person to: 2100 Martin Luther King Jr. Way 2 nd, with $87.50 to register a fire inspection

MANDATORY Meetings Throughout the Semester To be held on Wednesday Evenings (~8 pm), by me About three this semester Can invite BPD, UCPD, FPD, other guest speakers as they fit Will be used as refreshers for social event concerns, risk management, etc.

… … is your new best friend. Chapter Resources Documents and Forms Contains: everything you need Chapter Resources Register an Event To: register an event … … which is mandatory for most social events (see criteria)

Party Criteria 3 of the below 4 must be met for an event to qualify as tier 1, 2, or an off-site event: Lasts more than 3 hours Does not end by 9 pm Alcohol is present Amplified sound

Booze at Social Events BYOB Policy No hard alcohol Attendee can bring alcohol to chapter house BEFORE event (maximum of 6 beers or 4 wine coolers) Alcohol to be distributed by contracted, professional, and insured bartending service (AKA a third party vendor)

Second Response Ordinance If police are called because of a loud or unruly gathering, the officers initially respond to determine if it is a gathering of 10 or more people that hinders the quiet enjoyment of private or public property First Time – Posted Warning on property Lasts for 120 days Second Time – if within the 120 days, $700 fine (or more)

Security Reimbursements AKA free money!!! ~$3,000 budgeted for this Fill out a security reimbursement form after hosting a social/philanthropy event Receive up to: 25% back for social events/parties 50% back for philanthropy events NEW: reimbursements now for fire inspection fee as well NOTE: No armed security guards at your events

GAMMA (Anthony) Greeks Advocating Mature Management of Alcohol Each chapter must have 1-2 GAMMA representatives GAMMA is there to HELP – will perform party walkthroughs and assess violations of the situation (form of autonomy) They have been told to introduce themselves upon entering your house

J-Comm Being written up by Gamma is simply an observation When goes to J-Comm – will be given due process through an impartial hearing Beyond J-Comm Office of Student Conduct Student Code of Conduct

Chapter Education Requirement for every chapter every semester Two consecutive semesters w/o completion = immediate social probation Best resource: PartySafe, B.E.A.R.S., SHAPE, etc.

Hosting a Social Events: the Essentials Notify neighbors three days before your event with a courtesy letter (required) Include contact phone number … urge them to work with YOU, over working with the police Treat the cops with respect Sober party respondent highly recommended Greet them at the door, talk to them, etc. – there s no sense in ignoring them if they are aware of your event Keep the control

Conclusion What you should take from this training: Use calgreeks.com FREQUENTLY Understand the logistics of risk management, social events, etc. Appreciate that you decided to be in these roles for a reason, and that it comes with responsibility Future (mandatory) meetings More for open discussions, updates, recommendations, etc.

Last Remarks me whenever there is a risk management-related issue with your house, especially second responses. I, and IFC, are here to help Stay active in your role You signed up for this for a reason Any questions? Thank you for coming, good luck with the semester