Todd Sussman, LMHC, LMFT, Privacy Officer Ana Segura, Assistant General Counsel 1

Students have the right to expect that schools will keep student records safe, secure, and private. --Code of Student Conduct 2

Family Educational Rights and Privacy Act (FERPA) Florida Statutes and (Education records) No Child Left Behind Act (NCLB) Florida Statute (4)(d), Public Records 3

Student Records: Confidentiality and Family Educational Rights (Policy ) Code of Student Conduct (Policy 5.8) 4

Exists when a school official needs to review an educational record in order to fulfill his or her professional responsibility. 5

Person employed by the District as an administrator, supervisor, or support staff member… Person or company with whom the District has contracted to perform a special function that would normally be performed by SBBC personnel (such as an attorney)… 6

Maintained by a school district Directly related to a student Includes: Grades Test scores School health records Transcripts Family background information More 7

A subset of educational records Personally identifiable information in a students education records…that would NOT generally be considered harmful or an invasion of privacy if disclosed. The District chooses the types of information considered directory information. 8

9

Clarified and added types of disclosures in new Code of Student Conduct (FERPA Opt Out Form) a. Colleges, universities…institutes of higher education… b. School publications… (including websites) c. Agencies that provide food, shelter, or clothing… 10

11

General exemptions from inspection or copying of public records (4)(d) Selected govt. agency personnel (plus spouses and children) Active or former sworn or civilian law enforcement personnel Firefighters Justices and judges State attorneys Many more (Consult with Office of the General Counsel when a request is received.) 12

Information that cannot be disclosed Home address Telephone number Social Security number Photograph Date of birth Place of employment Requests for exemptions must be provided in writing. 13

14

The next presenter will discuss the how to part pertaining to TERMS. Please note: to comply with the law, you must adhere to the requests on the Opt Out Forms and/or any requests for exemptions. 15

Todd Sussman KCW, 11 th floor, Risk Management Dept. 16