How much toll to pay for a safe place? Strategies for permanent access Hans Jansen, Head Research & Development Division, National Library of the Netherlands (Koninklijke Bibliotheek)

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Sont

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Cargo vessel type: ‘fluyt’

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Battle in the Sont 1658

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access This presentation History e-Depot and agreements with publishers Strategies for permanent access Requirements for permanent archives

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Koninklijke Bibliotheek: facts and figures medium sized national library founded in million paper volumes 3 million electronic items annual budget M€ 35 staff 260 fte deposit library since

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access History e-Depot 1994 inclusion of electronic documents in deposit collection pilot projects NEDLIB project 1999 Request for Information / Call for Tender 2000 contract IBM for joint development 2002 delivery of system (DIAS) 2003 operational e-Depot system

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Agreements with publishers Two types: general agreement with Dutch publishers organisation NUV (rev. 1999) archiving agreements with international publishers: Elsevier Science (2002), Kluwer Academic (‘03) BioMed Central Blackwell Publishing, Oxford University Press, Taylor & Francis Group, Sage, Springer, …

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Agreements with publishers Conditions: Deposit free of charge Restrictions on access on-site access interlibrary loan Guarantee to licensees

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Figures October 2005: 4,1m articles from 2,600 journals loaded (5 Tb) 7m to go from existing agreements annual increase 700,000 articles load capacity 40,000 per day

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Strategies for permanent access Digital objects: omnipresent volatile perishable fertile

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Strategies for permanent access Approaches: focus on the object focus on the environment

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Requirements for permanent archives Permanent commitment Substantial resources Sustained R&D efforts Economies of scale

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Requirements for permanent archives Conclusions: Number of candidates is relatively small Co-operative efforts (also R&D)

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Strategies for permanent access Three models: Safe Place Strategy LOCKSS Institutional Repositories Strategy

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Observations on the future KB strategy e-Depot system content of e-Depot European activities Alliance for Permanent Access business models

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Costs Materials Initial and maintenance (KB: M€ 5, M€ 0,6) Staff for processing & management (KB: M€ 0,5) Staff for permanent R&D effort (KB: M€ 0,5 > 1,5)

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access Whose concern? Libraries: obligation to preserve the records of science in printed or digital form Publishers: customers demand perpetual access safeguard authenticity and integrity protect intellectual property

Koninklijke Bibliotheek – National Library of the Netherlands Permanent access