Information Society Technologies In the 6th Framework Programme Information Society Technologies In the 6th Framework Programme Proposal submission and evaluation Research Infrastructures InfoDay 25 March 2003 InfoDay 25 March 2003

Call identifier: FP Infrastructures-2-Grids Call identifier: FP Infrastructures-2-Grids Closing date: 17h00, 6th May 2003 Closing date: 17h00, 6th May 2003 Instruments : I3, CA, SSA Instruments : I3, CA, SSA Consortium, I3 and CA : Consortium, I3 and CA : 2 entities from EU or candidates plus 1 more entity from EU, candidates or other AS 2 entities from EU or candidates plus 1 more entity from EU, candidates or other AS Consortium, SSA : Consortium, SSA : 1 entity from EU or AS 1 entity from EU or AS GRIDS Call for proposals

FP6 in Brief FP6 in Brief Good introduction to FP6 and the three “I”s - Instruments, IPR and INCO ! Research Infrastructures Workprogramme Research Infrastructures Workprogramme Much more extensive than previously - as it covers also evaluation criteria, weights and thresholds ! Call text Call text Guides for Proposers Guides for Proposers Three Guides, one per instrument Publication on CORDIS

Guidelines on proposal evaluation and project selection procedures Guidelines on proposal evaluation and project selection procedures The “Evaluation manual” Guidance notes for evaluators Guidance notes for evaluators Other useful proposal material Other useful proposal material FAQs, link to EPSS, links to legal background information ….. Material required if successful in evaluation Material required if successful in evaluation Negotiation manual, model contracts... Publication on CORDIS

Proposal Part A Proposal Part A Three simple standard forms, no signatures Coordinator is partner no.1 No principal contractors / assistant contractors Sub-contractors not detailed Proposal Part B Proposal Part B Text document with tables, no anonymity Proposal structure

Electronically via the Internet Electronically via the Internet Virus checked ! On paper, CD-ROM or diskette to the ADDRESS SET OUT IN THE CALL TEXT On paper, CD-ROM or diskette to the ADDRESS SET OUT IN THE CALL TEXT NOT the address used in FP5: NOT any other Commission office Paper submission in one copy only Proposal submission

Commission 1. Commission eligibility check Complete with a Part A and a Part B Eligible consortium In scope Timely arrival Overview of evaluation process

3-5 experts per proposal 2. Experts’ individual reading 3. Consensus group Five/six criterion scores and comments. All criteria scored (Thresholds on all criteria) Single overall score calculated by simple addition and comments (Threshold on overall score) (Threshold on overall score) Overview of evaluation process

Full panel 4. I3 hearings 5. Panel discussion - finalisation of ESR 6. Panel prioritisation and Panel report Commission 7. Implementation plan Overview of evaluation process

I3 CA SSA RelevanceXXX Potential impactXXX Scientific & tech excellenceX Quality of the coordinationX Quality of the support actionX Quality of the consortiumX Quality of managementXXX Mobilisation of resourcesXXX Evaluation criteria

Hearings Hearings For all I3s passing the thresholds Costs not paid by the Commission Coordinator and key consortium members only Hearing addresses specific questions, supplied in advance Based on the proposal as submitted No further input from consortium permitted Evaluation - special issues

Register as an expert ! Register as an expert !( Complete all the A forms Complete all the A forms Follow the part B outline exactly Follow the part B outline exactly Very detailed - it’s meant to be helpful Don’t omit anything Leave nothing to the imagination Key advice to proposers

Identify your Strategic objective clearly Identify your Strategic objective clearly To the Commission To yourself Submit 24 hours early Submit 24 hours early A few hours delay can’t significantly improve a proposal - but it can kill it Key advice to proposers

And use the information in the Guide for proposers Section VI “Support to proposers” and at And use the information in the Guide for proposers Section VI “Support to proposers” and athttp:// Key advice to proposers